IFB 2024-032 Gasoline & Diesel Fuel

Agency: Roanoke County
State: Virginia
Type of Government: State & Local
NAICS Category:
  • 324110 - Petroleum Refineries
  • 424720 - Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals)
Posted Date: Dec 6, 2023
Due Date: Dec 14, 2023
Solicitation No: 2024-032
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: 2024-032
Bid Title: IFB 2024-032 Gasoline & Diesel Fuel
Category: Fuel
Status: Open




Description:

Roanoke County is requesting sealed bids from qualified vendors to provide gasoline and diesel fuel for Roanoke County at various locations.

Please download the documentation below for further details.

Addendum 1 is available for download.



Publication Date/Time:
11/28/2023 3:30 PM

Closing Date/Time:
12/14/2023 2:00 PM

Submittal Information:
Roanoke County Purchasing Division, 5204 Bernard Dr. SW, Ste. 300-F

Contact Person:
Kate Hoyt, Buyer
khoyt@roanokecountyva.gov

Business Hours:
8:00 AM to 5:00 PM EST

Related Documents:



Attachment Preview

ROANOKE COUNTY
FINANCE & MANAGEMENT SERVICES DEPARTMENT
PURCHASING DIVISION
INVITATION FOR BID
IFB # 2024-032
Gasoline & Diesel Fuel
OPENING DATE: December 11, 2023
OPENING TIME: 2:00 P.M.
The Invitation to Bid and related documents may be obtained during normal business
hours from the Purchasing Division, at the Roanoke County Administration Building, 5204
Bernard Drive, Suite 300F, Roanoke, VA 24018. This document may be viewed and/or
downloaded from the County of Roanoke Purchasing Division’s website at
https://www.roanokecountyva.gov/bids.aspx. If you have any problems accessing the
documents, you may contact Purchasing at (540) 772-2061.
THIS PUBLIC BODY DOES NOT DISCRIMINATE
AGAINST FAITH-BASED ORGANIZATIONS
DATE of IFB: November 28, 2023
IFB#: 2024-032
Revised 4.2019
INVITATION FOR BID (IFB)
IFB No. 2024-032
Issue Date: November 28, 2023
Title: Gasoline & Diesel Fuel
Issued By: County of Roanoke
Roanoke County Administration Building
Purchasing Division
5204 Bernard Drive, SW, Suite 300-F
Roanoke, VA 24018-0798
Phone (540) 772-2061
Email: KHoyt@roanokecountyva.gov
Sealed Bids will be received on or before 2:00 P.M., December 11, 2023 for furnishing the services
and/or items described herein. The time of receipt shall be determined by the time clock stamp in the
Purchasing office.
All questions must be submitted before 5:00 p.m., December 4, 2023. If necessary, an addendum will
be issued and posted to the County website on the Current Bids/RFP Requests tab at
https://www.roanokecountyva.gov/bids.aspx.
If proposals are hand delivered or mailed, send directly to the Purchasing Division at the address listed
above. If the Roanoke County Administration Building is closed for business at the time scheduled for
the proposal opening, the sealed proposal will be accepted and opened on the next business day of
the County, at the originally scheduled hour.
THIS PUBLIC BODY DOES NOT DISCRIMINATE AGAINST FAITH-BASED ORGANIZATIONS.
The County reserves the right to cancel this IFB and/or reject any or all proposals and to waive any
informalities in any proposal.
This section is to be completed by the Offeror and this page must be returned with the bid. In
compliance with this Invitation For Bid and subject to all terms and conditions imposed herein, which
are hereby incorporated herein by reference, the undersigned offers and agrees to furnish the services
and/or items requested in this solicitation if the undersigned is selected as the successful Bidder. No
Bid may be withdrawn within a period of sixty (60) days after Bid opening except for clerical errors, as
set forth in part (1) of Section 2.2-4330(B), Virginia Code, 1950, as amended. Notices of bid withdrawal
must be submitted in writing to the Purchasing Division.
My signature certifies that the bid as submitted complies with all requirements specified in this Invitation
for Bid (“IFB”). If this Bid is accepted by the County, to provide the services and/or items in accordance
with this Invitation for Bid and to execute a Contract/Purchase Order substantially similar to the attached
Contract/Purchase Order Terms and Conditions for such services and/or items. My signature also
certifies that by submitting a bid in response to this IFB, the Bidder represents that in the preparation
and submission of this bid, the Bidder did not, either directly or indirectly, enter into any combination or
arrangement with any person or business entity, or enter into any agreement, participate in any
collusion, or otherwise take any action in the restraining of free, competitive bidding in violation of the
Sherman Act (15 U.S.C. Section 1) or Sections 59.1-9.1 through 59.1-9.17 or Sections 59.1-68.6
through 59.1-68.8 of the Code of Virginia.
I hereby certify that I am authorized to sign as a legal representative for the business entity submitting
this bid.
Legal Name and Address of Firm:
_________________________________________Date:___________________________________
IFB#: 2024-032
Revised 4/2019
_________________________________________By:_____________________________________
(Signature in Ink)
_________________________________________Name:__________________________________
(Please Print)
__________________________ Zip: ___________Title:____________________________________
Phone: __________________________________FAX:____________________________________
Email: _____________________________ Business License# _____________________________
Virginia State Corporation Commission Identification Number: _______________________________
IFB#: 2024-032
Revised 4/2019
TABLE OF CONTENTS
INVITATION FOR BID NO. 2024-032
Gasoline & Diesel Fuel
Contents
SECTION 1. PURPOSE ................................................................................................ 6
SECTION 2. BACKGROUND ....................................................................................... 6
SECTION 3. SERVICES AND/OR ITEMS REQUIRED ............................................... 6
SECTION 4. REQUIRED QUALIFICATIONS FOR BIDDERS /OR NOT USED............ 8
SECTION 5. TERM OF CONTRACT OR TIME OF PERFORMANCE OR NOT USED. 9
SECTION 6. PAYMENT FOR SERVICES .................................................................... 9
SECTION 7. GENERAL INSTRUCTIONS TO BIDDERS .............................................. 9
SECTION 8. MISCELLANEOUS ................................................................................. 14
SECTION 9. EVALUATION FOR LOWEST RESPONSIVE AND RESPONSIBLE
BIDDER ............................................................................................... 15
SECTION 10. CONTRACTOR'S AND SUBCONTRACTOR'S INSURANCE.............. 16
SECTION 11. NEGOTIATIONS WITH LOWEST RESPONSIVE AND RESPONSIBLE
BIDDER ............................................................................................... 16
SECTION 12. BID AWARD ......................................................................................... 17
SECTION 13. FAITH BASED ORGANIZATIONS ....................................................... 17
SECTION 14. HOLD HARMLESS AND INDEMNITY.................................................. 17
SECTION 15. PROTESTS ......................................................................................... 17
SECTION 16. COOPERATIVE PROCUREMENT ..................................................... 17
SECTION 17. INFORMATION ON CONTRACT/PURCHASE ORDER TO BE
IFB#: 2024-032
AWARDED .......................................................................................... 18
Revised 4/2019
ATTACHMENT A: BID FORM/SPECIFICATIONS ....................................................... 19
ATTACHMENT B: Virginia State Corporation Commission (SCC) Registration
Information ......................................................................................... 21
ATTACHMENT C: Direct Contact with Students Form ............................................. 22
ATTACHMENT D: NOTICE OF PROPRIETARY INFORMATION FORM.................... 23
ATTACHMENT E: LIST OF ROANOKE COUNTY FUEL TANKS ............................... 24
ATTACHMENT F: SAMPLE CONTRACT and TERMS AND CONDITONS ................. 1
EXHIBIT 1: SAMPLE CONTRACTOR'S INSURANCE AND BOND REQUIREMENTS ..................................... 13
EXHIBIT 2: SCOPE OF WORK/FEE SCHEDULE .......................................................................................... 17
IFB#: 2024-032
Revised 4/2019

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