CITY OF RICHMOND
DEPARTMENT OF PROCUREMENT SERVICES
March 19, 2021
Invitation for Bid No. 210006826
For the construction of
Fire Station Generator Install – FS#11 and FS#14
Due Date: April 19, 2021 Time: 2:00 P.M.
Opening Date: April 20, 2021 / Time: 2:00 P.M.
Pre-Bid/Site Visit Date: March 30, 2021 / Time: 10:00 A.M.
Pre-Bid/Site Visit FS#14 Location: 2932 Hawthorne Avenue, Rich., VA 23222
Site Visit FS#11 Location: 1235 N. 28th Street, Rich., VA 23223
Receipt Location: City Hall, 900 East Broad Street, 11th Floor, Room 1104
Invitation for Bid Prepared by:
Name: Corliss P. Spurlock
Title: Senior Procurement Analyst
Telephone: (804) 646-5804
Fax: (804) 646-5989
City of Richmond, Department of Procurement Services
900 East Broad Street, Room 1104, Richmond, VA 23219
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NOTE: Bidders choosing to submit bids through hand-delivery should allow extra time for
delivery of bids. Because City of Richmond government offices are currently closed to non-
essential personnel due to COVID-19, hand-delivered bids will be accepted only during the hours
of 9:00 am to 4:00 pm Monday through Friday at the 9th Street entrance to City Hall at 900 East
Broad Street, Richmond, Virginia 23219. Bidders choosing to hand-deliver bids must call Corliss
Spurlock at (804) 646-5804 or (804-489-7232) when arriving at City Hall, and Corliss Spurlock
will meet the bidder at the 9th Street entrance of City Hall to collect the submittal. Bids will not
be accepted after the Due Date and Time listed above.
NOTE: The Governor of the Commonwealth of Virginia declared a state of emergency on March
12, 2020, due to COVID-19 (coronavirus disease 2019), and health officials currently recommend
people avoid assembling together to help prevent the further spread of COVID-19. Therefore,
bidders, prospective bidders, and other persons are not invited to be physically present at the bid
opening for Invitation for Bids No. 210006826 for Fire Station Generator Install – FS#11 and
FS#14. In accordance with City Code section 21-52, the Department of Procurement Services will
open bids for this Invitation for Bids publically in the presence of one or more witnesses. The
Department of Procurement Services will “broadcast” the bid opening on a telephone conference
call line so that bidders, prospective bidders, and other persons may listen to the bid opening. The
telephone conference line on the Department of Procurement Services number is 804-316-9457
and Conference ID: 413 987 972#. This change in procedure is intended to help protect the health
and safety of the public and City employees during the COVID-19 outbreak in Virginia
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TABLE OF CONTENTS
Fire Station Generator Install – FS#11 and FS#14
1. Bid Form………..…………………………………………………………………. 4
2. Statement of Work………………………………………………………………… 7
3. Part 2 – General Conditions of the Contract………………………………………. 8
4. Part 3 – Special Conditions of the Contract……………………………….............. 60
5. Forms and Attachments
Affidavit of Payment and Claims
City of Richmond Bid Bond
City of Richmond Performance Bond
City of Richmond Labor and Material Payment Bond
Field Change Order Directive (FCOD)
Proposed Change Order Form (PCO Form)
Construction Change Order Summary
ACH-Direct Deposit Form
EDI Payment Agreement for Contractors
Construction Contractor Performance Evaluation
MBE/ESB Participation Form (MBE-2)
Monthly Compliance Report (MBE-3)
Bid Breakdown Summary
End of Table of Contents
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SEALED BIDS WILL BE RECEIVED at the Department of Procurement Services, City Hall, 900 E. Broad
Street, Rm. 1104, Richmond, Virginia 23219, UNTIL BUT NOT LATER THAN 2:00P.M. ON April 19,
2021 AND WILL BE OPENED 2:00P.M. ON April 20, 2021.
To Procurement Services, Room 1104, 900 East Broad Street, Richmond, Virginia 23219:
For the construction of Fire Station Generator Install – FS#11 and FS#14
(Name and Title of Individual Executing the Bid)
Name of Bidder:
City and State:
Virginia Contractor’s Registration Number:
Federal Tax Identification Number:
By submission of this bid and authorized signature therein, the above-named Bidder certifies and affirms
compliance with all terms and conditions herein and declares that:
1) the Bidder is of lawful age and that no other person, firm, corporation or joint venture has any
interest in this Bid or in the Contract proposed to be entered into.
2) the Bid is made without any understanding, agreement, or connection with any other person, firm,
corporation, or joint venture making a Bid for the same purposes, and is in all respects fair and
without collusion or fraud.
3) the Bidder is not in arrears to the City of Richmond, upon debt or contract; is not a defaulter, as
surety or otherwise, upon any obligation to the City of Richmond; and has not been delinquent or
unfaithful in any former contract with the City of Richmond.
4) no officer or employee or person whose salary is payable in whole or in part by the OWNER is,
shall be, or become interested, directly or indirectly, as a contracting party, partner, stockholder,
surety or otherwise, in this bid, or in the performance of the Contract, or in the supplies, materials,
or equipment and work or labor to which it relates, or in any portion of the profits thereof.
5) in compliance with Sec. 3.3 of the General Conditions of the Contract, the Bidder has carefully
examined the site of the work and that, from his own investigations, is satisfied as to the nature and
location of the work, the character, quality, and quantity of materials and the kind and extent of
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equipment and other facilities needed for the performance of the work, the general and local
conditions and all difficulties to be encountered, and all other items which may, in any way, affect
the work or its performance.
6) That the Bidder has thoroughly examined and is familiar with copies of the Contract Documents
and the following addenda receipt of which is hereby acknowledged.
If none, write “none”
7) The Contract will be awarded to the lowest responsive, responsible Bidder whose Total Base Bid
Price as offered in the Bid Form represents the lowest total price and complies with the conditions
of the Bid, provided the bid is reasonable and it is to the best interest of the Owner to accept it.
8) The undersigned furthermore agrees to perform at the request of the Owner, any related extra (or
less) work than required by the Contract Documents which may arise during construction on the
basis of a lump sum, unless noted otherwise, negotiated between the Contractor and the Owner for
said extra (or less) work or for a compensation of actual cost of labor, material and equipment rental
involved in said extra (or less) work plus a percentage computed as listed below for overhead and
profit as described in the Conditions of the Contract:
Where the work is performed by the Contractor’s own forces, the percentage shall be
________________ percent (____%) of the cost of the work for overhead and or profit, not to
exceed 15%. Where work is performed by a subcontractor, the percentage due to the subcontractor
plus the General contractor’s mark-up shall be ____________ percent (______%) of the cost of the
work for overhead and profit, not to exceed 25%.
9) If accepted by the Owner, the Bidder shall execute the contract and furnish, satisfactory to the
Owner, a Performance Bond and Payment Bond for labor and materials in accordance with the
General Conditions of the Contract unless so stated elsewhere in the bid documents.
10) Bidder agrees that no contract shall result from the submission of his bid and no liability shall
accrue with respect thereto until a written contract and accompanying documents have been fully
and completely executed on the part of the successful bidder and the Owner.
11) The undersigned further agrees to complete the work as bid within 150 consecutive calendar days
after Notice to Proceed. As the time allotted for the completion of the Work is of the essence, if
the work is not completed within specified time for the completion of the Work, there shall be
deducted from the contract price, not as a penalty but as liquidated damages, $100.00 for each and
every calendar day of delay in the completion of the work beyond the time specified, subject to all
the terms of the General Conditions.
12) Accompanying this Bid is a certified or cashier’s check in accordance with the General Conditions
made payable to the City of Richmond in the sum of___
($_____________) which check is to be forfeited as liquidated damages if, in case this Invitation
for Bid is accepted, the undersigned shall fail to execute the attached contract in accordance with
the General Conditions; OR a Bid Bond for not less than five percent (5%) of the bid amount set
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