IFB 155712 Delivered Stone throughout Page Co

Agency: State Government of Virginia
State: Virginia
Type of Government: State & Local
Posted Date: Nov 15, 2019
Due Date: Dec 2, 2019
Solicitation No: IFB 3259-1
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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IFB 3259-1
  • IFB 155712 Delivered Stone throughout Page Co
  • Status: Open
  • Time Left:16 days
  • Closing: 12/2/19 12:30 PM
  • Issued: 11/15/19 10:40 AM
  • Last Amended:
  • Buyer:Pamela Sprouse
  • Pam.Sprouse@VDOT.Virginia.gov
  • 540-332-9206

  • Issued By:Virginia Department of Transportation
  • Type:Invitation for Bids (IFB)
  • Category:Supplies - Non-Technology
  • Work Location: Various map zones and area headquarters throughout Page Co which is within the Harrisonburg Residency.
  • PreBid Conference:
  • Open Responses: 12/2/19
  • Description:The contractor shall furnish, deliver, stockpile or tailgate spread various types of stone on an as needed basis.

Attachments
Attachment Size Description Posted On Type
155712IFB.pdf (428.54 KB) IFB 155712 11/14/19 Solicitation
IFB155712 Fill It Forms.pdf (951.39 KB) IFB 155712 Fill It Forms 11/14/19 Solicitation
Online-Bidding-Instructions.pdf (191.6 KB) On-Line Bidding Instructions 11/15/19 Solicitation

Attachment Preview

Administrative Services/Procurement
Delivered Stone
Page Co - Staunton District
IFB # 155712
TABLE OF CONTENTS
Table of Contents
I. Purpose
II. Questions Regarding This Invitation For Bid
III. General
IV. Specifications/Contract Requirements
V. Pre-Bid Conference
VI. Method for Payment
VII. Invoicing
VIII. Bidder’s Instructions When Submitting Paper Bids
IX. General Terms and Conditions
X. Special Terms and Conditions
Attachments:
A. Listing of Documents Incorporated by Reference if Applicable:
B.
SWAM Compliance Report
C.
Map of Page County
NOTE: SEPARATE FORM FILLABLE ATTACHMENTS MUST BE COMPLETED & UPLOADED
INTO EBID
Small Business Subcontracting Plan
Quarry Source of Material
VA State Corporation Commission Form
Page
1
2
2
2
2
2
2
2
2-3
3-8
9-14
15
16-17
18
Fillable
Form
Fillable
Form
Fillable
Form
Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia,
§ 2.2- 4343.1 or against a bidder because of race, religion, color, sex, national origin, age, disability, sexual orientation,
gender identity, political affiliation, or veteran status or any other basis prohibited by state law relating to
discrimination in employment. Faith-based organizations may request that the issuing agency not include subparagraph
1.e in General Terms and Condition C. Such a request shall be in writing and explain why an exception should be made
in that invitation to bid.
Administrative Services/Procurement
Delivered Stone
Page Co - Staunton District
IFB # 155712
I. PURPOSE:
The Virginia Department of Transportation (herein referred to as “VDOT”) is soliciting bids from qualified
firms to furnish, deliver, stockpile and/or tailgate spread various types of stone throughout Page Co of Staunton
District on an as-needed basis.
PERIOD OF CONTRACT: The contract period will from date of award through December 31, 2020 (non-renewable).
II. QUESTIONS REGARDING THIS INVITATION FOR BID:
Any questions regarding this Invitation for Bid shall be addressed to Pam Sprouse at (540) 332-9206 or
pam.sprouse@vdot.virginia.gov. The issuing office shall determine whether any addendum should be issued as a
result of any questions or other matters raised.
III. GENERAL:
For the purpose of clarification, each firm receiving this Invitation for Bid is referred to as a “Bidder” and
the Bidder awarded the contract to supply the services is referred to as a “Contractor”. Virginia Department of
Transportation is referred to as “Department” or as “VDOT”, and “Representative” refers to the VDOT Contract
Administrator who will be administering the contract. This Invitation for Bids states the instructions for submitting bids,
the procedure and criteria by which a contract may be awarded, and the contractual terms which will exclusively govern
the contract between VDOT and the Contractor.
IV. SPECIFICATIONS / CONTRACT REQUIREMENTS:
All stone shall conform to current VDOT Material Specifications found in Sections 202-209 of the 2016 Road and
Bridge Specifications or latest edition. Materials must be supplied from a VDOT-pre-approved plant. Plant must have
been approved prior to award of contract. See Fillable Attachment – Source of Material.
V. PRE-BID CONFERENCE:
A pre-bid conference will not be held for this solicitation; however, potential bidders are encouraged to
present questions and obtain clarification relative to any facet of this solicitation.
VI. METHOD FOR PAYMENT:
Payment will be made (in accordance with the Virginia Prompt Payment Act) within 30 days after receipt
of valid invoice, verification of satisfactory material received and signed delivery ticket. Invoices shall be submitted to the
address listed on purchase order for tonnage delivered within the designated billing period.
VII. INVOICING:
Invoices will be submitted to the address listed on the Purchase Order on a minimum of weekly and a maximum of
monthly basis. Invoices shall include the contract number, purchase order number, itemized quantities, unit price, and
extended costs based on the contract pricing schedule. No payment will be made for work in progress on the
prescribed payment dates. Quantities will be verified in writing by a VDOT Representative and Contractor Foreman
on an agreeable format.
VIII. BIDDER’S INSTRUCTION:
1. BID SUBMISSION – INSTRUCTIONS:
The entire bid documents must be received in our office no later than the closing date and time stated on the “received” date
and time stated on the electronic posting.
Commonwealth of Virginia
Virginia Department of Transportation (VDOT)
Address
City, State Zip
Attention: Contract Officer Name
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Administrative Services/Procurement
Delivered Stone
Page Co - Staunton District
IFB # 155712
The entire bid package with the signed cover sheet, any /all signed addenda and any and /all required signed attachments
must be received in our office no later than the receive date and time stated on the electronic posting.
The IFB number and closing date should be clearly marked on the outside of the envelope.
2. IDENTIFICATION OF BID ENVELOPE: If a special envelope is not furnished, or if return in the special envelope is
not possible, the signed bid should be returned in a separate envelope or package, sealed and identified as follows.
From:
Name of Bidder
Due
Time
Date
Street or Box Number
IFB
No
City, State, Zip Code
IFB
Title
DSBSD-certified Small Business No.
Name of Contract/Purchase Officer or Buyer
3. RECEIPT OF BIDS / LATE BIDS:
It is the Bidder’s responsibility to insure that his/her bid is received prior to or at the specific time and place designated in
the solicitation. Bids received after the date and time specified for receipt shall not be considered. Bids not received at
the time and place designated (see electronic posting), even if they are received at other VDOT offices/locations, will be
considered late.
Bids will be opened at the time and place stated on the reminders page of the electronic posting of this solicitation, and
their contents per the Virginia Public Procurement Act and Commonwealth of Virginia Vendors Manual, will be made
public for the information of bidders and others interested who may be present either in person or by representative. The
VDOT personnel whose duty it is to open the bids will decide when the specified time has arrived.
No responsibility will be attached to any VDOT personnel for the premature opening of a bid not properly
addressed and identified on the outside of a sealed envelope.
The provisions of § 2.2-4342 of the Code of Virginia, as amended, shall be applicable to the inspection of bids received.
IX. GENERAL TERMS AND CONDITIONS:
A. VENDORS MANUAL: This solicitation is subject to the provisions of the Commonwealth of Virginia Vendors Manual
and any changes or revisions thereto, which are hereby incorporated into this contract in their entirety. The procedure for
filing contractual claims is in section 7.19 of the Vendors Manual. A copy of the manual is normally available for review
at the purchasing office and is accessible on the Internet at www.eva.virginia.gov under “Vendors Manual” on the vendors
tab.
B. APPLICABLE LAWS AND COURTS: This solicitation and any resulting contract shall be governed in all respects by
the laws of the Commonwealth of Virginia and any litigation with respect thereto shall be brought in the courts of the
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Administrative Services/Procurement
Delivered Stone
Page Co - Staunton District
IFB # 155712
Commonwealth. The agency and the contractor are encouraged to resolve any issues in controversy arising from the award
of the contract or any contractual dispute using Alternative Dispute Resolution (ADR) procedures (Code of Virginia, §
2.2-4366). ADR procedures are described in Chapter 9 of the Vendors Manual. The contractor shall comply with all
applicable federal, state and local laws, rules and regulations.
C. ANTI-DISCRIMINATION: By submitting their bids, bidders certify to the Commonwealth that they will conform to the
provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act
of 1975, as amended, where applicable, the Virginians With Disabilities Act, the Americans With Disabilities Act and §
2.2-4311 of the Virginia Public Procurement Act (VPPA). If the award is made to a faith-based organization, the
organization shall not discriminate against any recipient of goods, services, or disbursements made pursuant to the contract
on the basis of the recipient's religion, religious belief, refusal to participate in a religious practice, or on the basis of race,
age, color, gender or national origin and shall be subject to the same rules as other organizations that contract with public
bodies to account for the use of the funds provided; however, if the faith-based organization segregates public funds into
separate accounts, only the accounts and programs funded with public funds shall be subject to audit by the public body.
(Code of Virginia, § 2.2-4343.1E).
In every contract over $10,000 the provisions in 1. and 2. below apply:
1. During the performance of this contract, the contractor agrees as follows:
a. The contractor will not discriminate against any employee or applicant for employment because of race, religion,
color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in
employment, except where there is a bona fide occupational qualification reasonably necessary to the normal
operation of the contractor. The contractor agrees to post in conspicuous places, available to employees and
applicants for employment, notices setting forth the provisions of this nondiscrimination clause.
b. The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will
state that such contractor is an equal opportunity employer.
c. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed
sufficient for the purpose of meeting these requirements.
2. The contractor will include the provisions of 1. above in every subcontract or purchase order over $10,000, so that the
provisions will be binding upon each subcontractor or vendor.
D. ETHICS IN PUBLIC CONTRACTING: By submitting their bids, bidders certify that their bids are made without
collusion or fraud and that they have not offered or received any kickbacks or inducements from any other bidder, supplier,
manufacturer or subcontractor in connection with their bid, and that they have not conferred on any public employee having
official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit of money,
services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater
value was exchanged.
E. IMMIGRATION REFORM AND CONTROL ACT OF 1986: By entering into a written contract with the
Commonwealth of Virginia, the Contractor certifies that the Contractor does not, and shall not during the performance of
the contract for goods and services in the Commonwealth, knowingly employ an unauthorized alien as defined in the
federal Immigration Reform and Control Act of 1986.
F. DEBARMENT STATUS: By participating in this procurement, the vendor certifies that they are not currently debarred
by the Commonwealth of Virginia from submitting a response for the type of goods and/or services covered by this
solicitation. Vendor further certifies that they are not debarred from filling any order or accepting any resulting order, or
that they are an agent of any person or entity that is currently debarred by the Commonwealth of Virginia.
G. ANTITRUST: By entering into a contract, the contractor conveys, sells, assigns, and transfers to the Commonwealth of
Virginia all rights, title and interest in and to all causes of action it may now have or hereafter acquire under the antitrust
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Administrative Services/Procurement
Delivered Stone
Page Co - Staunton District
IFB # 155712
laws of the United States and the Commonwealth of Virginia, relating to the particular goods or services purchased or
acquired by the Commonwealth of Virginia under said contract.
H. MANDATORY USE OF STATE FORM AND TERMS AND CONDITIONS FOR IFBs: Failure to submit a bid on
the official state form provided for that purpose shall be a cause for rejection of the bid. Modification of or additions to
any portion of the Invitation for Bids may be cause for rejection of the bid; however, the Commonwealth reserves the right
to decide, on a case by case basis, in its sole discretion, whether to reject such a bid as nonresponsive. As a precondition
to its acceptance, the Commonwealth may, in its sole discretion, request that the bidder withdraw or modify nonresponsive
portions of a bid which do not affect quality, quantity, price, or delivery. No modification of or addition to the provisions
of the contract shall be effective unless reduced to writing and signed by the parties.
I. CLARIFICATION OF TERMS: If any prospective bidder has questions about the specifications or other solicitation
documents, the prospective bidder should contact the buyer whose name appears on the face of the solicitation no later
than five working days before the due date. Any revisions to the solicitation will be made only by addendum issued by
the buyer.
J. PAYMENT:
1. To Prime Contractor:
a. Invoices for items ordered, delivered and accepted shall be submitted by the contractor directly to the payment
address shown on the purchase order/contract. All invoices shall show the state contract number and/or purchase
order number; social security number (for individual contractors) or the federal employer identification number
(for proprietorships, partnerships, and corporations).
b. Any payment terms requiring payment in less than 30 days will be regarded as requiring payment 30 days after
invoice or delivery, whichever occurs last. This shall not affect offers of discounts for payment in less than 30
days, however.
c. All goods or services provided under this contract or purchase order, that are to be paid for with public funds, shall
be billed by the contractor at the contract price, regardless of which public agency is being billed.
d. The following shall be deemed to be the date of payment: the date of postmark in all cases where payment is made
by mail, or the date of offset when offset proceedings have been instituted as authorized under the Virginia Debt
Collection Act.
e. Unreasonable Charges. Under certain emergency procurements and for most time and material purchases, final
job costs cannot be accurately determined at the time orders are placed. In such cases, contractors should be put
on notice that final payment in full is contingent on a determination of reasonableness with respect to all invoiced
charges. Charges which appear to be unreasonable will be researched and challenged, and that portion of the
invoice held in abeyance until a settlement can be reached. Upon determining that invoiced charges are not
reasonable, the Commonwealth shall promptly notify the contractor, in writing, as to those charges which it
considers unreasonable and the basis for the determination. A contractor may not institute legal action unless a
settlement cannot be reached within thirty (30) days of notification. The provisions of this section do not relieve
an agency of its prompt payment obligations with respect to those charges which are not in dispute (Code of
Virginia, § 2.2-4363).
2. To Subcontractors:
a. A contractor awarded a contract under this solicitation is hereby obligated:
(1) To pay the subcontractor(s) within seven (7) days of the contractor’s receipt of payment from the
Commonwealth for the proportionate share of the payment received for work performed by the
subcontractor(s) under the contract; or
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