IFB# 18-005B Peru Tender

Agency: USDA Foreign Agricultural Service
State: Federal
Type of Government: State & Local
NAICS Category:
  • 115310 - Support Activities for Forestry
Posted Date: Apr 30, 2019
Due Date: May 9, 2019
Solicitation No: 18-005B
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[FoodAid/FFP/images/ifb-header.html]

IFB# 18-005B Peru Tender

April 29, 2019

TNS Freight Tender IFB No. 18-005B

TechnoServe Inc. Bulk CDSBO, FFP, Peru 2019

Date: April 29, 2019

BKA Logistics LLC., as agents for and on behalf of TechnoServe Inc. (TNS), Charterer, requests firm offers of U.S. and non-U.S. flag tankers for the carriage of bulk Crude Degummed Soybean Oil (CDSBO) financed under the Food For Progress program on the following basis:

IFB No: 18-005B

BKA Ref No: F19-0009

FFP Agreement FCC-596-2018/005-00

WBSCM Commodity Solicitation 2000006080

WBSCM Freight Solicitation 2000006081

Sales Order (SO) # 5000527921

Freight offers to be submitted electronically to WBSCM no later than 1000 hours CDT USA (1100 hours EDT) on May 7, 2019.

Freight offers to be valid until 1700 hours EDT May 9, 2019.

Only firm offers will be considered.

Submission of freight offers:

To determine lowest landed cost, all carriers are required to submit offers electronically for the cargoes advertised by this IFB via the U.S. Department of Agriculture (USDA) web based supply chain management (WBSCM) system for the solicitation number(s) referenced above. All offers are subject to all requirements of WBSCM and of the afore-mentioned solicitation(s), including the deadline(s) for submission of bids therein.

The web based supply chain management system can be accessed through the following website: https://portal.wbscm.usda.gov.

Carriers must be assigned a USDA E-Authentication logon ID and password to access the WBSCM system. Contact the WBSCM help desk for information regarding logon IDs, passwords, and WBSCM system questions or concerns:

Telephone: (877) 927-2648

E-mail: wbscm.servicedesk@caci.com

All proposals will be evaluated on the rates submitted in WBSCM. Free form remarks are not evaluated and are for informational purposes only and to cover optional ports, optional discharge rates, etc.

Freight payment: freight payment shall be processed through the WBSCM system and paid by USDA. Instructions for the freight payment procedures through WBSCM are available from BKA Logistics LLC – email: mark.millard@bkalogistics.net.

1. Cargo: 14,000 MT min/max Crude Degummed Soybean Oil in bulk under Sales Order No. 5000527921.

See Clause 4 for additional completion cargoes.

2. Laydays: June 5-15, 2019. Offeror to submit vessel scheduled voyage itinerary giving vessel’s current position, ETA Load port/range.

3. Fourteen (14) days preadvice required. Daily vessel position / status reports required. Owners to provide fourteen (14) day Preadvice of vessel readiness to load. Preadvice Notice must be received at the office of BKA Logistics LLC, Washington, DC prior to 11:00 a.m. Wash., DC time on regular business day to be considered received on that day. If Preadvice is received later than 11:00 a.m. Wash., DC time on regular business day or on weekends / holidays, Preadvice notice will be considered received only on next business day. Owners also to give ten (10) days' five (5) days' and two (2) days' notice of vessel's readiness to load.

4. Vessel to sail directly from the last US port of loading to the discharge port of Callao, Peru, as the first port of discharge, with exception of taking bunkers in route.

5. Any additional completion cargo(es) must be duly segregated by tank, lines and pumping systems and must be compatible and non-injurious to TNS cargo(es), and must be detailed in offer or approved by Charterers/USDA if contracted after fixture of TNS cargo(es). Vessel's itinerary and geographic proximity of completion cargo(es) will be taken into consideration by Charterer/USDA in approval of such part cargo(es) in order not to unduly impede delivery of TNS cargo(es) to discharge port. Commingling of cargo for other destinations is prohibited. Owner to guarantee that no dangerous cargo will be shipped on the vessel and Charterer’s cargo will be properly segregated. Owner is to be fully responsible for the contamination of Charterer’s cargo on board due to leakage in pipes or for any other reason(s).

6. Loading port/range: one to two safe berths each one or two safe U.S. ports.

The Mississippi River District including, but not north of Port Allen is to be

considered as one port. The Columbia River District including Portland is to be

considered as one port. The San Francisco Bay Area including Sacramento and

Stockton is to be considered as one port.

7. Discharge port: One safe berth Callao, Peru. Charterer nominates the following discharge berth/ terminal- APM Terminal at Callao. As guidance only, without guarantee charterer advises following vessel restrictions at said terminal;

LOA – 182 Meters; Beam- 32.20 Meters; Draft 10 Meters. Offers of vessels with longer LOA will be considered provided Owner gets a pre-approval/acceptance from the APM Terminal Callao Port in Peru.

8. Terms:

a) Loading terms: Free in with no demurrage / no dispatch / no detention.

Load rate (without guarantee): 150 MT per hour. Load port agent to be appointed and paid by Owner.

b) Discharging terms: Full Berth Terms – No Demurrage / No Dispatch / No Detention. The cargo shall be pumped out of the vessel at the expense of the vessel, but at the risk and peril of the vessel only so far as the vessel’s permanent hose connections where delivery of the cargo shall be taken by the Receivers.

As a guideline only, without guarantee, Receivers will undertake to receive and store the cargo at an average rate of 80 MT per running hour WWDSHINC in Shore tanks and or trucks.

c) The vessel shall have all necessary equipment (including without limitation main/stripping pumps, hoses, and reducers) in good working order to enable the discharge of the cargo into shore tanks and/or tank trucks with pumps to have

(i) a minimum pressure of 50 pounds p.s.i. (ii) pumping capacity of not less than 100 MT per hour and (iii) capability to pump water with adequate pressure to clean hoses and pipes at the discharge terminal.

d) All other hose (suitable to fit vessel’s connection) and other necessary equipment and labor to accomplish delivery of the cargo shall be provided by the Receivers.

e) If stevedoring is required, it is to be arranged and paid for by the Receivers.

f) The vessel remains responsible for sweeping a/o puddling at their expense and time.

g) If needed, vessel to furnish steam at its expense for the operation of receivers’ pumps at port of discharge. Squeeging to be paid by the vessel.

9. Notices and Inspections:

a) At loading port(s)- prior to tendering Notice of Readiness (NOR) at first load port, owner to provide vessel tank inspection certificate evidencing cleanliness of all tanks to be loaded for this fixture. Vessel must pass inspection by a FOSFA International member inspector appointed by the supplier(s) and/or Charterer and be certified as compliant with FOSFA OPS before loading can commence. Vessel is to clean tanks, lines and pumps to the said inspectors’ satisfaction at owner’s time, risk and expense. The NOR must be accompanied with the said certificate. Owners responsible to provide to BKA Logistics LLC - i) Two Original FOSFA Combined Masters Certificate; ii) Two Original FOSFA Certificate of Compliance, Cleanliness, and Suitability of Ship’s Tanks and iii) Two Original Vessel Owner’s certificate of the last 3 cargoes as per FOSFA rules. Said Certificates to be couriered by Owner or their agent to BKA Logistics LLC within 48 hours of vessel sailing from the load port. All vessel inspections and vessel certificates mentioned above are at Owner’s time, risk, expense.

b) Owners are required to provide an additional NCB certification that any openings leading to cargo compartments have been properly sealed to prevent any outside water from entering the cargo spaces. Cost of sealing and special survey are for account of owner and in no way diminishes owners' liability and responsibilities toward the cargo.

c) Charterer/Receiver may require a Pre-Shipment inspection by Receiver appointed surveyor. Said Pre-Shipment Inspection shall be arranged and paid for by Charterer and or Receiver, but Owner to permit appointed surveyor /inspector to board the vessel and witness the loading.

d) In the event that any of the last three cargoes were not food grade cargoes and if vessel fails to pass initial inspection by the surveyor, additional test for trace cargoes to be evidenced by means of a wall wash test at owner's expense.

e) Upon completion of loading – Owner to send Charterer’s agent a Sailing Notice, with Vessel Name, date and time of sailing foreign, cargo on board, stowage plan, Cargo Manifest, and ETA discharge port.

f) Owner / Master to keep Charterer or their agent and Receivers’ agent at discharge port on vessel status and any changes of vessel ETA.

g) Owner/ Master to give Charterer’s agent and Receivers’ and or their agents Vessel’s 96 hours, 72, 48 and 24 hours ETA discharge port.

h) On arrival at the discharge port Master to file vessel’s Notice of Readiness, in writing to discharge with the Receivers’ agents and the shore terminal office. At the port of discharge, the vessel must be in free pratique on arrival.

10. The performing vessel and any lighterage vessels utilized must comply with the Federation of Oils, Seeds and Fats Association Ltd. (FOSFA) "operational procedures for all ships engaged in the ocean and short sea carriage and transhipment of oils and fats for edible and oleo-chemical use", hereinafter "FOSFA OPS" except as modified elsewhere herein and in the proforma Charter Party.

11. Owners are to list the last three cargoes carried (for both vessel and lighterage vessel, if applicable) in cargo tanks and the last three cargoes pumped through the cargo pumps and lines (if different) and certify in their offer that the last three cargoes were clean, unleaded and non-toxic. Further, owners are to certify that the immediate previous cargo for tanks, lines and pump systems (for both ocean vessel and lighterage vessels, if applicable) designated to load the oils must be in compliance with the NIOP/FOSFA list of acceptable previous cargoes. Owners must stipulate exactly the last three cargoes carried, without statements of "and or" or "will be". Further, cargo names must be spelled out without abbreviations. For ship's tanks that have been newly coated or fully re-coated and have not carried at least three cargoes subsequent to the new/re-coating, Owners are to list any cargoes that have been carried in those tanks, pumps and lines after the new/re-coating, otherwise subject to the above. In addition, owners must furnish with their offer a copy of a survey certificate from a FOSFA-approved surveyor, dated not more than six months prior to the offer date, or alternatively a statement from the owner , attesting that the vessel (all tanks, whether or not new/re-coated) is in compliance with FOSFA requirements for the carriage of edible oils. For lighterage vessels only: if owners cannot provide information on immediate prior cargoes at the time of offer, offeror shall acknowledge that they will not be permitted to utilize any lighterage vessel that has not been inspected and approved prior to loading by a FOSFA-approved surveyor at the load and/or discharge port. Any time lost at load and/or disports for inspection or other delays in providing suitable lighterage vessel to be at owner's expense and shall not count as laytime or time on demurrage at the discharge ports.

12. ISM and ISPS code compliance required as per Proforma CP clause 41.

13. As the cargo advertised in this tender is a government impelled (preference) cargo, offerors of non-U.S. flag vessels must warrant that vessel(s) and owner / operator are not disqualified to carry such government impelled (preference) cargo(es) as outlined in Section 408 of the Coast Guard Authorization Act of 1998, Public Law 105-383 (46 U.S.C., paragraph 2302(e). See Proforma C/P clause 42 for full details.

14. Owners are responsible for assuring that performing vessel is fully compliant (at time of fixing and during time of performance) with all international regulations and protocols regarding the carriage of cargo(es), including Marpol 73/78 Annex ii revisions, as well as all regulations of the countries of loading and discharge. Owners to certify in offer that vessel (performing and/or substitute) meets or exceeds the ship type 2 tank configuration requirements of the IBC code or, alternatively, that the vessel meets all requirements for ship type 3 chemical tankers and related exemption requirements as outlined in Marpol Annex ii regulation 4.1.3; that the certificate of fitness for vessel indicates that vessel is entitled to operate under the provisions of this Reg; that all flag state and port state authorizations have been received or confirmed, as necessary; and, that the owners can confirm that vessel will be permitted to berth and load or discharge at all ports named or contemplated in this tender. Owners should be prepared to submit copies of documentation evidencing compliance with Marpol regulations upon request at the time offers are submitted.

15. Owners are responsible for vessel arriving at discharge port meeting any vessel restrictions for the discharge port / terminal – see Clause 7 above. Any lightening required as a result of vessel's failure to arrive at discharge port in accordance with the vessel restrictions for the discharge port is for owner's risk and expense. Lightening, if required, to be accomplished in the territorial waters of Peru.

16. Any dues and/or taxes on cargo and/or freight to be for charterers' account, and any dues and/or taxes on vessel (including normal port dues, dockage, wharfage on freight and services and facilities charges) to be for owners' account.

17. Non-Vessel Operating Common Carriers (NVOCC) may not be employed to carry U.S. flag or foreign flag shipments. U.S. flag towed tank barges and ITB/ATB tank barges will be considered.

18. U.S. flag vessel(s) must be registered highest in ABS. Non U.S. flag vessels must not exceed 15 years of age and must be registered highest in Lloyd's or equivalent classification society. Applicable to U.S. Flag vessels - Extra insurance owing to vessel's age, flag, type, configuration (including ITB), class or ownership to be for owners' account, but not exceeding New York market rates for U.S. flag vessels.

19. Bills of lading to be issued in accordance with shore figures. If any discrepancies between shore figures and ship's tank ullages, then shore figures shall prevail.

Full set of ‘Shipped on Board’ Tanker Bills of Lading marked “Clean“ and “Freight

Payable as per Charter Party”, must be signed and released to Charterer and or their

agent. Bills of Lading cannot be claused and must include the name of the vessel

“Owner” as stated in the governing Charter Party.

Additional documents to be provided by Vessel Owner :

- Two Original FOSFA Combined Masters Certificate;

- Two Original FOSFA Certificate of Compliance, Cleanliness, and Suitability of Ship’s Tanks and

- Two Original Vessel Owner’s certificate of the last 3 cargoes as per FOSFA

rules.

Said Certificates to be couriered by Owner or their agent to BKA Logistics LLC within 48 hours of vessel sailing from the load port.

The additional documents/certificates listed above must be provided in original

form with original blue ink signatures. Electronic certs not acceptable

20. Freight rates to be quoted per Metric Ton (MT) free in with no demurrage/ No dispatch /no detention and Berth terms discharge with no demurrage and no dispatch no detention basis one loading berth/ one loading port to one discharging berth / one discharging port. Plus additional freight for each additional load berth, load port, if used.

All proposals will be evaluated on the rates submitted in WBSCM. Free form

remarks are not evaluated and are for informational purposes only and to cover

optional ports, optional discharge rates, etc.

Offers submitted under this invitation are required to have a canceling date no later

than the last contract layday as above, and the vessels which are offered with a

canceling date beyond the laydays specified above will not be considered.

Offers of named vessels only. No vessel substitution is permitted without TNS /

USDA approval.

Offers should also include the following information: Vessel type, number of cargo

systems, number of tanks, discharge equipment including hoses, current

employment and position of the vessel, and proposed itinerary of the vessel with

ETA at load and discharge ports.

U.S. flag non-liner vessels which exceed 15 years of age from date of original

construction must offer an alternate freight rate (one way rate) to be applicable in

the event the vessel is either scrapped or vessel ownership is transferred to another

owner after discharge at destination, but prior to its return to the United States.

If owners intend to lighten, the offer is to specify the cost of lightening. If lightening is not performed at the discharge port and vessel directly discharges at berth, the lightening cost will be deducted from ocean freight.

21. Provisions applicable to U.S. Flag vessels

(a) U.S. Flag approved freight rates will be reduced to a level not higher than Maritime Administration fair and reasonable rate in the event that originally approved vessel is substituted by a lower cost vessel (including tug and/or barge).

(b) For U.S. Flag vessels loading less than a full cargo, the less than full cargo freight rate will be subject to reduction to meet any revised Maritime Administration freight rate guideline due to vessel loading other additional cargo.

(c) U.S. Flag offers will not be considered if the vessel operator has not provided the Maritime Administration with the vessel costs prior to submission of the offer.

(d) U.S. Flag vessels which require approval from the Maritime Administration to participate in preference cargoes because of Operating Differential Subsidy (ODS), contractual constraints or because of reflagging/foreign construction issues must obtain such MARAD approval prior to submission of bids.

(e) One way rates must be quoted in addition to round trip rates for non-liner U.S. Flag vessels whose date of original construction exceeds fifteen years from date of fixture.

22. Further details and additional terms are subject to the terms and conditions of the TNS Proforma Charter Party (free in/berth terms discharge - Food For Progress (as current). which is available upon request from BKA Logistics LLC, Washington, DC. In event of any terms and condition of this IFB are in conflict to the Proforma CP, the IFB terms shall prevail over the Charter Party terms and shall be incorporated into the governing Charter Party.

23. TNS reserves the right to accept or reject offers.

24. Only offers which are responsive to this IFB will be considered and no negotiation is permitted. Only firm offers will be considered.

25. Commission: 1.67 percent on freight / deadfreight is payable to BKA Logistics LLC.

26. All fixtures resulting from this tender are subject to approval by USDA and TNS.

For further information, contact:

BKA logistics LLC, Washington, DC

Telephone: 202-331-7395, fax: 202-331-7735;

Email: mark.millard@bkalogistics.net

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