IOWA COMMUNICATIONS NETWORK
INVITATION TO BID
The Iowa Telecommunications and Technology Commission (ITTC) operating the
Iowa Communications Network (ICN) will be receiving sealed bid proposals until
2:00 p.m. central time Monday, August 19, 2019, for:
ICN OSP Project # 90170701 Wapello Co – Hwy 63 fiber relocate
The ICN will need to relocate approximately 1.2 miles of fiber along the East ROW of Hwy 63,
Wapello County, from approximately River Rd. (J-12) to Hwy 34. The existing ICN cable will be in
conflict with a DOT paving and grading project.
Iowa Communications Network
Grimes State Office Building
400 East 14th Street
Des Moines, IA 50319
Vendors must comply with all affirmative action/equal employment opportunity
provisions of State and Federal laws.
THIS REQUEST FOR PROPOSAL CONSISTS OF FOUR CHAPTERS AND THREE ATTACHMENTS:
Contractual Terms and Conditions (Sample Agreement)
Bid Proposal Compliance Form
Authorization To Release Information
1.1 Purpose. The State of Iowa, Iowa Telecommunications and Technology Commission, operating the Iowa
Communications Network (collectively “ICN”) is seeking bids from Vendor to relocate ICN cable that will need to
be relocated approximately 1.2 miles of fiber along the East ROW of Hwy 63, Wapello County, from
approximately River Rd. (J-12) to Hwy 34. The existing ICN cable will be in conflict with a DOT paving and
1.2 Schedule and Submission of Bid Proposal.
1.2.1 Vendor Conference. No Vendor Conference.
1.2.2 Site Visits: No Site Visit.
Changes and Amendments. The ICN reserves the right to amend the ITB at any time. If the ICN amends the
ITB, the ICN will post the amendment on its web site. It is suggested that all Vendors check the ICN web
page periodically, for updates, Amendments, etc. Vendors’ bid proposals must include acknowledgment
of all amendments issued by ICN. If the ICN amends the ITB after the closing date of receipt of proposals,
the ICN may, in its sole discretion, allow Vendors to amend their bid proposals in response to the ICN’s
Receipt of Bid Proposals. Sealed bid proposals must be received at ICN’s office no later than 2:00 p.m.
central time August 19, 2019. This requirement is a mandatory requirement and is not a minor
deficiency subject to waiver by the ICN. No bid proposals will be accepted after the date and time
specified. A late bid proposal shall be returned unopened to the Vendor. The bid proposals must be
mailed (with mailing in sufficient time to arrive on or before this deadline requirement) or be
delivered as follows (If bid proposals are delivered by mail service, express courier, delivery service or
company, or in person, it shall be the sole responsibility of the Vendor submitting the proposal to insure
that such delivery takes place prior to the aforementioned deadline. There shall be no waiving of the
deadline due to mis-deliveries on the part of the Vendor, Vendor’s delivery staff or Vendor’s choice of
delivery service(s). Deliveries made directly to ICN must be placed with the ICN Contracting Section or
with an ICN staff person able to accept such delivery.):
Mailing and Delivery Address:
Iowa Communications Network
Grimes State Office Building
400 East 14th Street
Des Moines, IA 50319
If bid proposals are delivered by mail service, express courier, delivery service or company, or in person,
it shall be the sole responsibility of the Vendor submitting the proposal to insure that such delivery takes
place prior to the aforementioned deadline. There shall be no waiving of the deadline due to mis-
deliveries on the part of the Vendor, Vendor’s delivery staff or Vendor’s choice of delivery service(s).
Deliveries made directly to ICN must be placed with the ICN Contracting Section or with an ICN staff
person able to accept such delivery.
Bid Proposal Opening. Bid Proposals will be opened at 2:00 p.m. central time August 16, 2019. The bid
proposals and the evaluation documents created by the ICN will remain confidential subject to Iowa Code
Section 72.3 until the evaluation committee has evaluated all of the bid proposals submitted in response
to this ITB and the selection process is complete. The bid proposals submitted and the evaluation
documents created by the ICN will be available for inspection subject to the exceptions described in Iowa
Code Chapter 22 or other applicable law after the selection process is complete.
18.104.22.168 Vendors must furnish all information necessary to evaluate the bid proposal. Bid proposals that
fail to meet the mandatory requirements of the ITB or that fail to provide all of the information
requested may be disqualified. Verbal information provided by the Vendor shall not be
considered part of the Vendor’s proposal.
22.214.171.124 All bid proposals shall be firm for a period of ninety (90) days to allow the evaluation committee to
fully evaluate all proposals and make an award deemed to be in the best interest of ICN and the
State of Iowa. The ICN reserves the right to issue an award either prior to, or beyond, the 90
days after proposal deadline if it is in the best interests of ICN, in ICN’s sole opinion, to do so. If
the award is not issued within 90 days, Vendors having submitted a proposal will be given the
opportunity to confirm that the price and other factors in the proposal are still valid.
126.96.36.199 By submitting a bid proposal the Vendor agrees to the terms and conditions contained within this
1.3 Proposal Format.
Bid proposals shall be printed on 8.5” x 11” paper. One original must accompany each submission. The
original bid proposal must be in a package CLEARLY MARKED ITB 19-056 on the outer envelope or
wrapping. This is necessary to insure that the response package is handled properly for verification
against the ITB deadline. Lack of notation of the ITB number may affect the receipt timing and affect the
evaluation process. Vendor should consider this item as a critical factor when submitting a response. If
the Vendor has identified portions of its proposal as confidential in accordance with section 1.10, the
Vendor must submit one copy of the bid proposal with the confidential material removed as required by
1.3.2 To achieve a uniform review process and the maximum degree of comparability, proposals shall be
organized in the following manner:
188.8.131.52 Completed Proposal Compliance Form (Attachment 2). If an exception is made by the Vendor,
the Vendor must explain the exception and must describe the Vendor’s proposed method for
dealing with the exception. Exceptions that materially change the terms of the requirements of the
ITB may result in disqualification of the Vendor’s bid proposal.
184.108.40.206 Completed Authorization to Release Information Form (Attachment 3). The Vendor must sign
the Authorization to Release Information form included with this ITB as an attachment. Failure to
sign this Authorization will result in the bid proposal being rejected outright.
220.127.116.11 Technical Specifications. The Vendor must provide a positive statement of compliance to each
mandatory requirement to have its bid proposal considered. Proposals must identify any
deviations from the requirements of this ITB or requirements that the Vendor cannot satisfy. Any
deviations from the requirements of the ITB or requirements the Vendor cannot satisfy may result
in disqualification of the Vendor’s proposal.
1.4 Clarification of Proposals and Obtaining Information. ICN reserves the right to contact a Vendor after submission
of bid proposals for the purpose of clarifying a bid proposal to ensure mutual understanding. This Contact may include
written questions, interviews, site visits, a review of past performance if the Vendor has provided goods or services to the
ICN, or any other political subdivision wherever located or requests for corrective pages in the Vendor’s bid proposal. This
information may be used to evaluate the Vendor’s bid proposal. However, the information received from the Vendor shall
not be considered in the evaluation of a Vendor’s bid proposal if the information materially alters the content of the bid
proposal. ICN reserves the right to obtain information concerning any Vendor or any proposal from any source and to
consider such information in evaluating the Vendor’s bid proposal.
1.4.1 Authorization to Release Information. The Vendor must sign the Authorization to Release Information
Form included with this ITB as an attachment. Failure to sign this Authorization may result in the Bid Proposal
being rejected outright.
1.5 Waiver of Deficiencies. ICN reserves the right to waive minor deficiencies in a bid proposal if, in the judgment of
ICN, ICN’s best interest will be served. The decision as to whether a deficiency will be waived or will require the rejection
of a bid proposal will be solely within the discretion of ICN. There is no guarantee or assurance that any deficiency will be
deemed minor and that a deficiency will be waived. Each Vendor is specifically notified that failure to comply with or
respond to any part of this ITB requiring a response may result in rejection of the bid proposal as not responsive.
1.6 Cost of Bid Proposal. ICN is not responsible for any costs incurred by a Vendor, which are related to the
preparation or delivery of the bid proposal, or any other activities carried out by the Vendor as it relates to this ITB. The
costs of preparation and delivery of the bid proposal are solely the responsibility of the Vendor.
1.7 Bid Proposal Obligations. The contents of the ITB and the bid proposal and any clarification thereto submitted by
the successful Vendor shall become part of the contractual obligation and incorporated by reference into the ensuing
1.8 Bid Proposals Property of ICN. All bid proposals become the property of the ICN and the State of Iowa and shall
not be returned to the Vendor unless all bid proposals are rejected. At the conclusion of the selection process, the
contents of all bid proposals will be placed in the public domain and be opened to inspection by interested parties subject
to the exceptions provided in Iowa Code Chapter 22 or other applicable law.
1.9 Rejection and Disqualification of Bid Proposals.
ICN reserves the right to reject any and all bid proposals, in whole and in part, received in response to
this RFP at any time prior to the execution of a written Contract. Issuance of this ITB in no way
constitutes a commitment by ICN to award the Contract. This ITB is designed to provide Vendors with the
information necessary for the preparation of competitive bid proposals. This ITB process is for ICN’s
benefit and is intended to provide ICN with competitive information to assist in the selection of goods and
In the event all bid proposals are rejected, Vendors will be asked to send prepaid shipping instruments to
the ICN for return of the bid proposals submitted. In the event no shipping instruments are received by
the ICN, the bid proposals will be destroyed by the ICN. Additionally, the evaluation documents created
by the ICN will be destroyed in the event all bid proposals are rejected. Otherwise, at the conclusion of
the selection process, the contents of all bid proposals will be placed in the public domain and be opened
to inspection by interested parties subject to the exceptions provided in Iowa Code Chapter 22 or other
1.9.3 The ICN may reject a bid proposal outright and not evaluate the proposal for any one (1) of the following
18.104.22.168 Vendor fails to deliver the bid proposal by the due date and time.
22.214.171.124 Vendor fails to include the Bid Proposal Compliance Form signed by an officer of the Vendor
submitting the bid proposal (Attachment 2).
126.96.36.199 Vendor fails to include the Authorization to Release Information Form (Attachment 3).
188.8.131.52 Vendor's response materially changes a technical requirement.
184.108.40.206 Vendor’s response limits the rights of the ICN.
220.127.116.11 Vendor fails to respond to the ICN’s request for information, documents, or references.
18.104.22.168 Vendor presents the information requested by this ITB in a format inconsistent with the
instructions of the ITB.
22.214.171.124 Vendor initiates unauthorized contact regarding the ITB with state employees.
126.96.36.199 The Vendor’s exceptions to the contract terms and conditions described in the Contractual
Terms Generally Section and Attachment 1 materially change the terms and conditions of that section or
the requirements of this ITB.
188.8.131.52 The Vendor provides misleading or inaccurate responses.
184.108.40.206 The Vendor’s proposal is materially unbalanced.
220.127.116.11 The Vendor states that a service requirement cannot be met.
1.10 Public Records and Requests for Confidentiality.