ICE CREAM FOR RESALE AT THE OHIO DEPARTMENT OF NATURAL RESOURCES' STATE PARKS

Agency: State Government of Ohio
State: Ohio
Type of Government: State & Local
NAICS Category:
  • 311520 - Ice Cream and Frozen Dessert Manufacturing
  • 424430 - Dairy Product (except Dried or Canned) Merchant Wholesalers
  • 541611 - Administrative Management and General Management Consulting Services
  • 541620 - Environmental Consulting Services
  • 541690 - Other Scientific and Technical Consulting Services
  • 541990 - All Other Professional, Scientific, and Technical Services
Posted Date: May 26, 2020
Due Date: Jun 19, 2020
Solicitation No: OT906720
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Procurement Opportunity Search Detail Opportunity Title

ICE CREAM FOR RESALE AT THE OHIO DEPARTMENT OF NATURAL RESOURCES' STATE PARKS

Opportunity Description

ICE CREAM FOR RESALE AT THE OHIO DEPARTMENT OF NATURAL RESOURCES' STATE PARKS

General Information
Opportunity Type:
Invitation To Bid
Opportunity Status:
Active
Document/Bid #:
OT906720
Index #:
DNR020
Requesting Agency:
Administrative Services, Department of
Issued By:
Administrative Services, Department of
Associated PDF Files
Document:
Dates
Posted Date:
5/26/2020
Inquiry Period:
5/26/2020 thru 6/12/2020 8:00:00 AM
Opening Date:
6/19/2020
Procurement Programs
MBE Set Aside:
No
Open Market:
Yes
Other
Submit Inquiry:
View Q and A:

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INVITATION
TO BID
State of Ohio
Department of Administrative Services
General Services Division
Office of Procurement Services
The Original Signed Bid must be submitted to the Office of
Procurement Services to receive consideration for award.
BIDDER NAME
BID NUMBER
OPENING DATE (1:00 p.m.)
STREET ADDRESS
Check if remit address is different and list on separate sheet
OT906720
June 19, 2020
CITY
STATE
ZIP
General Services Division
Office of Procurement Services
4200 Surface Road
Columbus, OH 43228-1395
Attn: Bid Desk
REQ./INDEX NO.
DNR020
BID NOTICE DATE
May 26, 2020
COUNTY
TELEPHONE NO.
(
)
CONTACT PERSON
CONTRACTOR’S E-MAIL ADDRESS
MBE/EDGE CERTIFICATE NUMBER
TOLL FREE NO.
1- (
)
FAX NO.
(
)
SELECT YOUR PREFERRED METHOD OF RECEIVING PURCHASE ORDERS AND ENTER THE E-MAIL OR FAX NUMBER INFORMATION (ONLY SELECT ONE METHOD)
E-Mail
Fax
In addition to the standard terms for payment, the payment terms for state agency(ies) will be 2%,10 Days, Net 30 Days unless
otherwise stated in the following space. If no discount is offered, bidder should circle “Net 30 Days”. _____%, ____Days, Net 30
Days
PARTICIPATING AGENCY(IES): Ohio Department of Natural Resources
THE DEPARTMENT OF ADMINISTRATIVE SERVICES, OFFICE OF PROCUREMENT SERVICES, IS SOLICITING BIDS FOR:
ICE CREAM FOR RESALE AT THE OHIO DEPARTMENT OF NATURAL RESOURCES' STATE PARKS
TERM OF CONTRACT: This Invitation to Bid is to establish a requirements contract to procure the described supplies or services on behalf of the
above participating agency(ies). The agency(ies) may place orders against the Contract beginning 06/15/20 or upon the date when DAS signs the
Contract, whichever is later in time. The Contract will expire 03/31/23 unless DAS terminates the Contract based upon reasons set forth in the
Standard Contract Terms and Conditions. No agencies may place purchase orders against the Contract beyond the expiration date unless DAS
renews the Contract by amendment. The Contractor may begin performance under the Contract only upon receipt of a valid order from a participating
agency.
CONTRACT RENEWAL. This Contract may be renewed after the ending date of the Contract solely at the discretion of the Contracting Agency for
a period of one month. Any further renewals will be by mutual agreement between the Contractor and the Contracting Agency for any number of
times and for any period of time. The cumulative time of all mutual renewals may not exceed 36 months unless the Contracting Agency determines
that additional renewal is necessary.
INSTRUCTIONS TO BIDDERS and STANDARD TERMS AND CONDITIONS, Revised 05/29/19, are a part of this Invitation to Bid. Copies may be
downloaded by clicking the link above. All prior versions of Instructions to Bidders, Contract Terms and Conditions are null and void.
Contract Components. Once awarded, the Contract will consist of: the complete Invitation to Bid, including the Instructions to Bidders, the Standard
Contract Terms and Conditions, any Special Contract Terms and Conditions, the bid specifications and any written addenda or amendments to the
Invitation to Bid or Contract; the completed competitive sealed bid, including proper modifications, clarifications and samples; and applicable, valid
State of Ohio purchase orders or other ordering documents (“Contract”).
INQUIRIES: All inquiries should be submitted a minimum of five (5) working days prior to the bid opening date through the Procurement website,
http://procure.ohio.gov/. Locate the “Quick Links” menu on the right, select “Bid Opportunities Search”; Step 1, enter the “Bid Number; Step 2, click
“Search”; Step 3, click the “Document/Bid Number.” The “Submit Inquiry” button is at the bottom right of the Opportunity Detail page. Bidders will not
receive a personalized e-mail response to their question, nor will they receive notification when the question is answered. Responses may be viewed
by clicking the “View Q & A” button located beneath the “Submit Inquiry” button.
AUTHORIZED SIGNATURE (ORIGINAL SIGNATURE ONLY) (Please sign in blue ink)
DATE
The ORIGINAL signed Bid must be submitted to the Office of Procurement Services by 1:00 o'clock p.m., on the above listed opening date to receive
consideration for award. It is requested that the Bidder NOT sign their bid in BLACK ink. BIDDER CERTIFIES, by signature affixed to its bid, that the
information provided by it in its bid including the certified statements, is accurate and complete. Bidder declares to have read and understood and
agrees to be bound by all of the instructions, terms, conditions and specifications of this Invitation to Bid and agrees to fulfill the requirements of any
awarded contract at the prices bid.
Rev. 05/29/19
Effective: 03/05/19
Page 2
CERTIFICATION STATEMENTS
Bidders claiming preference for Domestic Source End Products, the Ohio preference, and/or the Veteran Friendly Business
Enterprise (VBE) must complete the following information. Any bidder who intentionally submits false or misleading
information in an attempt to receive a bid preference will be immediately disqualified and may be subject to legal
action up to and including debarment. The state reserves the right to clarify any information during the evaluation process.
***BIDDERS MUST COMPLETE THE APPROPRIATE CERTIFICATION BELOW TO RECEIVE THE PREFERENCE.***
A. DOMESTIC PREFERENCE (BUY AMERICAN): Revised Code 125:11 and Administrative Code 123:5-1(K)
[Not applicable to “Excepted Products”]
1. Where is each product/services being offered mined, raised, grown, produced or manufactured?
United States:
(State) Canada
Mexico
(Go to B-1)
Other: (Specify Country)
(Go to A-2)
2. End product is manufactured outside the United States and at least 50% of the cost of its components are produced,
mined, raised, grown or manufactured within the United States. The cost of components may include transportation
costs to the place of manufacture and, in the case of components of foreign origin, duty whether or not a duty free
entry certificate is issued. Yes (Go to Section B-1)
No (Go to Section A-3)
3. The Bidder hereby certifies that each end product, except the products listed below, is a domestic source end
product as defined in the Buy American Act and that components of unknown origin have been considered to have
been mined, produced, grown or manufactured outside the United States.
(Item)
(Country of Origin)
(Item)
(Country of Origin)
B. OHIO PREFERENCE (BUY OHIO): Revised Code 125:09 and Administrative Code 123:5-1-06
1. The products/services being offered are raised, grown, produced, mined or manufactured in Ohio.
Yes
No (Go to B-2)
2. Bidder has significant economic presence within the state of Ohio. Yes (Answer a, b, c, d below) No (Go to B-3)
a) Bidder has paid the required taxes due the state of Ohio Yes
No
b) Bidder is registered with the Ohio Secretary of State
Yes (Charter/Registration No.:
)
No
Questions regarding registration should be directed to (614) 466-3910 or visit their web site at:
h ttp ://s o s .s tate.o h .us /
c) Bidder has ten or more employees based in Ohio or border state.
Yes No (Go to B-2d)
d) Bidder has seventy-five percent or more employees based in Ohio or border state. Yes No (Go to B-3)
3. Border state bidder: (Except products mined in Michigan)
Yes (Specify which state then go to B-2c): KY MI NY PA IN
No (Go to B-4)
4. Border state bidder: mined products mined in respective border state (Except for products mined in Michigan)
Yes
No
Not Applicable
C. VETERANS PREFERENCE (BUY VETERAN): Revised Code 9.318 and Administrative Code 123:5-1-16
Is the bidder a certified Veteran Friendly Business Enterprise as defined in Administrative Code 123:5-1-01(KK)
Yes No
SPECIAL TERMS AND CONDITIONS
Index No.: DNR020
Page 3
AMENDMENTS TO CONTRACT TERMS AND CONDITIONS: The following Amendments to the Contract Terms and Conditions
do hereby become a part hereof. In the event that an amendment conflicts with the Contract Terms and Conditions, the
Amendment will prevail.
SUPPLEMENTAL BID: Any award made as a result of this bid will become a part of Contract No. OT905420 effective 06/15/20.
DELIVERY AND ACCEPTANCE: Supplies will be delivered to the participating agency within five (5) days after receipt of order. The
delivery location will be noted on the purchase order issued by the participating agency. Acceptance (transfer of title) will occur upon
the inspection and written confirmation by the ordering agency that the supplies delivered conform to the requirements set forth in
the Contract. Unless otherwise provided in the Contract, acceptance shall be conclusive except as regards to latent defects, fraud,
or such gross mistakes as amount to fraud.
SITE VISIT: Prior to submitting their bid response, the Bidder should visit the sites in order to survey the facility(s) and to become
familiar with the requirements of the bid. Sites are open to the public and may be visited during open hours. Once a Contract is
awarded, failure of the bidder to have visited a site to become familiar with the facility and requirements of the bid will be insufficient
reason to support any request to be released from the contract.
DESCRIPTIVE LITERATURE: The Bidder may be required to submit descriptive literature of the supplies or services being offered.
If requested, the literature will be used in the evaluation process to determine the lowest responsive and responsible Bidder. If not
provided as part of the bid response, the Bidder must provide said literature within five (5) calendar days after request/notification by
the Office of Procurement Services to do so. Any references, that may appear in the descriptive literature, that may alter the terms
and conditions and specifications of the bid (e.g. F.O.B. Shipping Point or Prices Subject to Change), will not be part of any Contract
and will be disregarded by the state of Ohio. Failure of the Bidder to furnish descriptive literature either as part of their bid response
or within the time specified herein will deem the Bidder not responsive.
PRODUCT CATALOG: The Bidder(s) may be required to submit a copy of their current catalog. This catalog should, at a minimum,
detail all items being offered on this Contract and the current price(s) associated with each item offered. If not provided as part of
the bid response, the Bidder must provide said catalog within five (5) calendar days after request/notification by DAS. The State
reserves the right to request additional information as it relates to the catalog. This additional information must be provided within
five (5) calendar days after request/notification by the State. During the term of the Contract, any changes to the catalog offerings
must be submitted to DAS and DNR at least thirty (30) days in advance. An update to the Contractor’s catalog may be requested at
any time during the duration of the Contract, and any extensions thereto.
PRODUCT SAMPLES: The Bidder(s) may be required to submit samples of the supplies being offered. The samples will be used
in the evaluation process to determine the lowest responsive and responsible Bidder. The Bidder will be required to provide the
samples within seven (7) calendar days after notification. Failure to provide the samples within the stated time period will result in
the Bidder being deemed not responsive. After award of the contract, the samples will be used as a basis of comparison with actual
product delivered under contract. Any variation between the samples and product being delivered will be considered as an event of
default. Any variations between the samples and actual product being delivered that are due to manufacturer changes may be
acceptable and shall require prior written approval from DAS.
EVALUATION: Bids will be evaluated in accordance with Article I-17 of the “Instructions to Bidders”. In addition, the State will
determine the lot price for each bid district by multiplying the estimated annual usage for each district by its corresponding unit price
and then adding these together.
For the purpose of evaluation, the State may recalculate item sizes for cost comparison.
CONTRACT AWARD: The Contract will be awarded to the lowest responsive and responsible bidder by bid district. Failure to bid
all items in a district may result in the Bidder being deemed not responsive for that district.
CATALOG DISCOUNT – FIRM FIXED: The discount percentage is a firm fixed amount. The Contractor is required to provide the
discount to the Agency at the listed amount for the duration of the contract, and any extensions thereto.
BID AUTOMOBILE LIABILITY CHECKLIST:
Contractor will indicate, by checking the appropriate box(es) below, which mode of transportation will apply to this contract.
Bidder/Broker (“The Contractor”) or their Sub Contractor will make delivery or be performing services using a vehicle that
is owned, leased or rented. Provide Certificate of Insurance documenting automobile liability with a Combined Single Limit
of $500,000.00.
Goods/Services will be delivered via common carrier.
No employee or representative of the contractor will have cause to be on state property to make deliveries or to perform
services.
SPECIAL TERMS AND CONDITIONS (CONT’D)
Index No.: DNR020
Page 4
FDA REGISTRATION: Pursuant to the Public Health Security and Bioterrorism Preparedness and Response Act of 2002 (the
Bioterrorism Act) all domestic and foreign facilities that manufacture, process, pack or hold food for human or animal consumption in
the United States are required to be registered with the Food & Drug Administration (FDA) no later than December 12, 2003. This
registration includes owners, operators, or agents in charge of domestic or foreign facilities that manufacture/process, pack, or hold
food for human or animal consumption in the United States. All domestic facilities, whether or not food enters interstate commerce,
are req uired to reg ister. Facilities may co mp lete th eir reg istratio n with th e FDA o n lin e at:
h ttp ://www.fd a.g o v /fo od /gui danc ereg ulati o n/foo dfac il ity regi strati on /defaul t.h tm
FIXED-PRICE WITH ECONOMIC ADJUSTMENT: The Contract price(s), not including catalog only items, included in Bidder’s bid
will remain firm for the first twelve (12) months duration of the Contract. Thereafter, the Contractor may submit a request to increase
their price(s) to be effective thirty (30) calendar days after acceptance by DAS. No price adjustment will be permitted prior to the
effective date of the increase received by the Contractor from his suppliers, or on purchase orders that are already being processed,
or on purchase orders that have been filled and are awaiting shipment. If the Contractor receives orders requiring quarterly delivery,
the increase will apply to all deliveries made after the effective date of the price increase.
The price increase must be supported by a general price increase in the cost of the finished supplies, due to increases in th e cost of
raw materials, labor, freight, Workers' Compensation and/or Unemployment Insurance, etc. Detailed documentation, to include a
comparison list of the contract items and proposed price increases, must be submitted to support the requested increase. Supportive
documentation should include, but is not limited to: copies of the old and the current price lists or similar documents which indicate
the original base cost of the product to the Contractor and the corresponding increase, and/or copies of correspondence sent by the
Contractor's supplier on the supplier's letterhead, which contain the above price information and explains the source of the increase
in such areas as raw materials, freight, fuel or labor, etc.
Should there be a decrease in the cost of the finished product due to a general decline in the market or some other factor, the
Contractor is responsible to notify DAS immediately. The price decrease adjustment will be incorporated into the contract an d will
be effective on all purchase orders issued after the effective date of the decrease. If the price decrease is a temporary decrease,
such should be noted on the invoice. In the event that the temporary decrease is revoked, the contract pricing will be return ed to the
pricing in effect prior to the temporary decrease. For quarterly deliveries, any decrease will be applied to deliveries made after the
effective date of the decrease. Failure to comply with this provision will be considered as a default and will be subject to the
“Suspension/Termination” and the “Contract Remedies” sections of the “Standard Contract Terms and Conditions”.
SPECIAL TERMS AND CONDITIONS (CONT’D)
DISCLOSURE OF SUBCONTRACTORS / JOINT VENTURES
List names of subcontractors who will be performing work under the Contract.
Index No.: DNR020
Page 5
By the signature affixed to Page 1 of this Bid, Bidder hereby certifies that the above information is true and accurate. The Bidder agrees
that no changes will be made to this list of subcontractors or locations where work will be performed or data will be stored without prior
written approval of DAS. Any attempt by the Bidder/Contractor to change or otherwise alter subcontractors or locations where work will
be performed or locations where data will be stored, without prior written approval of DAS, will be deemed as a default. If a default should
occur, DAS will seek all legal remedies as set forth in the Terms and Conditions which may include immediate cancellation of the Contract.
Failure to complete this page may deem your bid not responsive.
DISCLOSURE OF SERVICE PROVIDERS
Bidders seeking to enter into a service contract shall disclose the following:
a) Principal location of business for the contractor (Name/City/State/Country)
b) Principal location of all subcontractors (Name/City/State/Country)
c) Location where services will be performed (Name/City/State/Country)
d) Location where any State data, applicable to the Contract, will be maintained or made available (Name/City/State/Country)
By the signature affixed to Page 1 of this Bid, Bidder hereby certifies that the above information is true and accurate. The Bidder agrees
that no changes will be made to this list of subcontractors or locations where work will be performed or data will be stored without prior
written approval of DAS. Any attempt by the Bidder/Contractor to change or otherwise alter subcontractors, locations where services will
be performed or locations where data will be stored, without prior written approval of DAS, will be deemed as a default. If a default should
occur, DAS will seek all legal remedies as set forth in the Terms and Conditions which may include immediate cancellation of the Contract.
Failure to complete this page may deem your bid not responsive.

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