Hydroseeders

Agency: State Government of Ohio
State: Ohio
Type of Government: State & Local
Posted Date: May 19, 2020
Due Date: May 26, 2020
Solicitation No: 172-21
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
InvitationURL Commodity Addenda Dtopen Supt office PriceUrl
172-21 Hydroseeders 172-21-add1 5/26/2020 Equipment Mgmt 172-21Pricing

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Invitation No.: 172-21
Location: All Districts
Commodity: Hydroseeders
Multiple Award
Pricing: http://www.dot.state.oh.us/Divisions/ContractAdmin/Contracts/PurchDocs/172pricing.xls
INVITATION TO BID (ITB)
State of Ohio, Department of Transportation
Office of Contract Sales, Purchasing Services
Jack Marchbanks, Ph. D., Director
Bid Submission Deadline (Bid Opening Date):
May 21, 2020 at 1:00 p.m. eastern time
1:00 P.M.
Submitted by:
Company Name:
Federal Tax ID No.:
Physical/Mailing Address:
Street Address:
P.O. Box:
City:
St:
Zip:
Contact Person and Phone Number:
(authorized to answer questions
about your company’s bid)
E-Mail Address (required):
(person who filled out bid)
E-Mail Address (required):
(for notification of future bid opportunities)
Remit to Payment Address:
Telephone Number
800 Number
Fax Number
Return Properly Marked, Complete Bid Packages To:
Ohio Department of Transportation
Office of Contract Sales, Purchasing Services, 1st floor
1980 West Broad St. Mail Stop 4110
Columbus, OH 43223
BIDDERS MUST SUBMIT ANY QUESTIONS, CLARIFICATIONS, OR INQUIRIES REGARDING THIS
INVITATION TO BID VIA THE FOLLOWING WEBSITE:
http://www.dot.state.oh.us/Divisions/ContractAdmin/Contracts/Pages/PurchasePBQ.aspx
Invitation No. 172-21
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Invitation No. 172-21
TABLE OF CONTENTS
REQUIREMENTS/SPECIFICATIONS..............................................................................Error! Bookmark not defined.
PRICING SECTION ..........................................................................................................Error! Bookmark not defined.
INSTRUCTIONS FOR SUBMITTING BIDS .....................................................................Error! Bookmark not defined.
GENERAL DEFINITIONS.................................................................................................Error! Bookmark not defined.
STANDARD TERMS AND CONDITIONS........................................................................Error! Bookmark not defined.
ODOT COOPERATIVE PURCHASING PROGRAM .......................................................Error! Bookmark not defined.
DISTRICT MAP ................................................................................................................Error! Bookmark not defined.
SIGNATURE PAGE..........................................................................................................Error! Bookmark not defined.
APPENDICES
5
Invitation No. 172-21
Section 1:
Section 2:
Section 3:
Section 4:
Section 5:
172-21 HydroSeeders 05/05/2020
REQUIREMENTS/SPECIFICATIONS
Intent
The purpose of this Invitation to Bid (ITB) is to establish a term contract for Hydro Seeders for The
Ohio Department of Transportation in accordance to the bid specifications and ODOT’s Standard
Terms and Conditions.
All new equipment must be brand new from the factory. All new equipment will be the latest current
model incorporating the latest engineering changes, with manufacturer's standard equipment,
unless otherwise specified, meeting all the standards listed below.
Multiple Award
ODOT will accept all responsive bids submitted on or before the specified bid opening date and
make an award to all responsive bidders pursuant to O.R.C. 5513.02.
Contract Duration
The effective duration of this contract shall be for twelve (12) months from the Date of Award.
Free on Board (F.O.B.) Destination
Please be advised, the vendor must honor any bid price submitted in this Invitation to Bid for all of
ODOT’s twelve (12) Districts and eighty-eight (88) counties in the State of Ohio. All deliveries must
be Free on Board (F.O.B.) to any of ODOT’s twelve (12) Districts and eighty-eight (88) county
destination locations in the State of Ohio, as per the enclosed map. Purchase orders when issued,
will detail specific destination points. The Department will not accept any additional charges for
these deliveries.
District 1 - Lima
District 2 - Bowling Green
District 3 - Ashland
District 4 - Akron
District 5 - Jacksontown
District 6 - Delaware
Central Garage - Columbus (CG)
District 7- Sidney
District 8 - Lebanon
District 9 - Chillicothe
District 10 - Marietta
District 11 - New Philadelphia
District 12 - Garfield Heights
Delivery
Delivery of all placed orders must be completed within ninety (90) calendar days upon receipt of a
Purchase Order.
5.1 Delivery Hours
All deliveries made to a Department of Transportation facility must be made between the
hours of 8:00 a.m. and 2:00 p.m., Monday through Friday, unless special permission is
granted by the Department to temporarily waive or adjust this requirement.
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Invitation No. 172-21
Section 6:
Section 7:
Section 8:
Section 9:
Section 10:
Section 11:
5.2 Fuel and Diesel Exhaust Fluid
Each vehicle purchased through this contract must be delivered with a full tank of fuel and
diesel exhaust fluid (DEF), if required.
Purchase Orders
The awarded vendor must be able to provide units and accept orders for the entire duration of the
contract.
Invoicing
In effort to streamline the invoice payment process, the Office of Equipment Management is
requesting that vendors email an attached copy of the invoice to the following address, on the date
that the ordered commodity is delivered to the Department. Please send all electronic emails to the
following address: dot.cen.oem@dot.ohio.gov
If a vendor still desires to submit a paper invoice, it is not to be shipped with the commodity. It
should be mailed to the “Bill To” contact and address located on the purchase order. If the order is
processed through a credit card, the vendor will remit the invoice to the Credit Card holder’s name
and address.
Identification Number
With invoicing, provide description and serial/vin number for each commodity being built.
Price Increases
Price increases during the term of this contract will only be approved for Federal mandates. A
price increase request must be made in writing to the Office of Contracts and include all
documentation that supports the need for the price increase. ODOT reserves the right to cancel
the contract if the price increase is considered unacceptable. If acceptable, new pricing will take
effect 30 days after the date of the acceptance letter.
Dealers and Service
It will be the responsibility of the awarded vendor/manufacturer to provide a list of authorized on-
site service providers or authorized dealers in the State of Ohio to provide warranty and service
repair.
ODOT is not responsible for incurring travel expenses.
Descriptive Literature
Bidders are required to submit with their bids, the latest literature that fully describes the units being
bid. The Department may, at its own discretion, find a bid non-responsive for failure to submit this
descriptive literature. Bidders shall submit this literature in both a hard copy and electronic format
to ensure that this requirement is fully met.
By signing and submitting a bid for this solicitation, the bidder is certifying that the make/models of
all items bid herein are the latest and most current manufacturers’ models and will include the
manufacturer’s latest engineering changes.
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