Hybrid Sedans

Agency: City of Cedar Rapids
State: Iowa
Type of Government: State & Local
Posted Date: Jan 12, 2024
Due Date: Jan 25, 2024
Solicitation No: PUR1223-170
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Information
Type Request for Bid
Status Issued
Number PUR1223-170 (Hybrid Sedans)
Issue Date & Time 1/12/2024 02:45:02 PM (CT)
Close Date & Time 1/25/2024 03:00:00 PM (CT)
Notes

Notice of Request for Bid

Notice is hereby given that sealed bids will be received electronically before 3:00 p.m. CST on Thursday, January 25, 2024, for the purchase and delivery of three (3) 2024 compact hybrid sedans as requested by the City of Cedar Rapids Fleet Services Division. The City will only accept bids submitted through the City’s Online E-Procurement portal system (IonWave). Email, fax or hard copy Submittals are not acceptable.

Suppliers are solely responsible for correctly submitting their response into the electronic system (IonWave). The City bears no responsibility for delays or errors in submittal of response by the Supplier.

Bids will be opened on Thursday, January 25, 2024, at 3:00 p.m. CST (our clock).

Bids will be evaluated promptly after opening. After an award is made, a bid tabulation summary will be sent to all companies who submitted a bid. Bid results will not be given over the telephone or prior to award. Bids may be withdrawn any time prior to the scheduled closing time for receipt of bids; no bid may be modified or withdrawn for a period of sixty (60) calendar days thereafter.

Contact Information
Name Rebecca Johnson
Address 101 First Street SE
Cedar Rapids, IA 52401
Phone (319) 286-5062
Fax
Email r.johnson2@cedar-rapids.org

Attachment Preview

PUR1223-170
Hybrid Sedans
Issue Date: 1/12/2024
Questions Deadline: 1/18/2024 03:00 PM (CT)
Response Deadline: 1/25/2024 03:00 PM (CT)
Purchasing
Contact Information
Contact: Rebecca Johnson
Address: Purchasing Services
City Hall
101 First Street SE
Cedar Rapids, IA 52401
Phone: (319) 286-5062
Email: r.johnson2@cedar-rapids.org
Page 1 of 10 pages
Deadline: 1/25/2024 03:00 PM (CT)
PUR1223-170
Event Information
Number:
PUR1223-170
Title:
Hybrid Sedans
Type:
Request for Bid
Issue Date:
1/12/2024
Question Deadline: 1/18/2024 03:00 PM (CT)
Response Deadline: 1/25/2024 03:00 PM (CT)
Notes:
Notice of Request for Bid
Notice is hereby given that sealed bids will be received electronically before 3:00
p.m. CST on Thursday, January 25, 2024, for the purchase and delivery of three (3)
2024 compact hybrid sedans as requested by the City of Cedar Rapids Fleet
Services Division. The City will only accept bids submitted through the City’s Online
E-Procurement portal system (IonWave). Email, fax or hard copy Submittals are not
acceptable.
Suppliers are solely responsible for correctly submitting their response into the
electronic system (IonWave). The City bears no responsibility for delays or errors in
submittal of response by the Supplier.
Bids will be opened on Thursday, January 25, 2024, at 3:00 p.m. CST (our clock).
Bids will be evaluated promptly after opening. After an award is made, a bid
tabulation summary will be sent to all companies who submitted a bid. Bid
results will not be given over the telephone or prior to award. Bids may be withdrawn
any time prior to the scheduled closing time for receipt of bids; no bid may be
modified or withdrawn for a period of sixty (60) calendar days thereafter.
Billing Information
Address: Accounts Payable
PO Box 2148
Cedar Rapids, IA 52406-2148
Email: accountspayable@cedar-rapids.org
Bid Attachments
Local Preference.docx
Download
Linn County businesses and TSB businesses in Linn County.
Standard Terms and Conditions - 1223-170.pdf
Download
Terms and Conditions for bid items, no contract.
Vehicle Language - 1223-170.pdf
Download
Vehicle language.
Specification 1-0-0 H Compact Sedan Hybrid Bldg Services.docx
Download
Specification checklist for compact hybrid sedans. Completed form must be included with bid submittal.
Page 2 of 10 pages
Deadline: 1/25/2024 03:00 PM (CT)
PUR1223-170
Requested Attachments
Buy Local Packet
Please attach completed Buy Local Packet if applicable.
Specification Form for Compact Hybrid Sedans
(Attachment required)
Completed specification form must be uploaded with bid submittal.
Bid Attributes
1 INSTRUCTIONS TO BIDDERS
Whenever used in this RFB the following terms shall have the meaning given as follows: City shall mean the City of
Cedar Rapids, Iowa. Vendor/Contractor shall mean the firm providing vehicles to the Fleet Services Division.
A company representative who is authorized to bind the Company will sign on behalf of the company to indicate to
the City that you have read, understand and will comply with the instructions and all terms and conditions stated in
this Request for Bid and all attachments.
This Request for Bid does not commit the City to make an award, nor will the City pay any costs incurred in the
preparation and submission of bids, or costs incurred in making necessary studies for the preparation of bids.
Exceptions to Documents
The Bidder shall clearly state in the submitted bid any exceptions to, or deviations from, the minimum bid
requirements, and any exceptions to the terms and conditions of this RFB. Such exceptions or deviations will be
considered in evaluating the bids. Bidders are cautioned that exceptions taken to this RFB may cause their bid to
be rejected.
Silence of Specifications
Commercially accepted practices shall apply to any detail not covered in the specification and to any omission of
the specification. Any omission or question of interpretation of the specification that affects the performance or
integrity of the service being offered shall be addressed in writing and submitted with the Bid.
Incomplete Information
Failure to complete or provide any of the information requested in this Request for Bid, including references, and/or
additional information as indicated, may result in disqualification by reason of "non-responsiveness".
In the event of conflict, the Special Terms and Conditions shall take precedence over the Standard Terms and
Conditions, included herein.
Be advised that any conversations (in reference to this RFB) between bidders and any City employee, City official
or City Project Manager, outside of the Purchasing Services Division, during the entire competitive bidding process
is strictly prohibited. Such actions will result in removal of the Contractor from the vendors list and rejection of the
Contractor’s bid. The ONLY official position of the City is that position which is stated in writing and
issued by the Purchasing Services Division. No other means of communication, whether written or oral, shall
be construed as a formal or official response statement.
2 FEDERAL FUNDING PROVISIONS
This Project is not federally funded.
Page 3 of 10 pages
Deadline: 1/25/2024 03:00 PM (CT)
PUR1223-170
3 INSURANCE REQUIREMENTS
Vendor, at its own expense, shall procure and maintain workers compensation, general liability and automobile
liability insurance so as to cover risks which shall arise directly or indirectly from Vendor’s obligations and activities.
The Vendor shall furnish the City with a copy of the Certificate of Insurance as proof of the Vendor’s insurance
policies, if requested by the City.
4 SPECIAL TERMS AND CONDITIONS
Payment Terms and Invoice Submittals
Payment terms for vehicles authorized by City purchase order shall be net forty-five (45) days upon receipt of an
acceptable original invoice and after the vehicles are received, inspected and accepted and all required
documentation and reports are received in a format acceptable to the City.
Invoices shall include the following information:
ꞏ Contractor name and address
ꞏ Date of delivery
ꞏ City PO number
ꞏ Description of Vehicle(s)
ꞏ Quantity
ꞏ Unit price
ꞏ Extended price
ꞏ The total amount being invoiced
ꞏ The Project Number (RFB #PUR1223-170)
Surcharges (i.e. fuel surcharges, restocking) shall NOT be allowed to be added to invoices as an additional line
item.
All invoices and supporting documentation shall be submitted at the intervals as agreed upon:
a) In a pdf format via e-mail to: accountspayable@cedar-rapids.org
or
b) Via US mail to: City of Cedar Rapids, Finance Department – Accounts Payable,
101 First Street SE, PO Box 2148, Cedar Rapids, IA 52406-2148.
The City may withhold payment for reasons including, but not limited to the following:
a) Goods that are defective, inaccurate, flawed, unsuitable, nonconforming or incomplete due to negligence
of the Vendor;
b) Damage for which Vendor is liable;
c) Valid liens or claims of lien;
d) Valid claims of Subcontractors or other persons;
e) Delay in the delivery of the Goods;
f) Inability of Vendor to complete the delivery of the Goods;
g) Failure of Vendor to properly complete or document any pay request or invoice;
h) Any other failure of Contractor to perform any of its obligations under the Contract; or
i) The cost to City, including attorneys’ fees and administrative costs, of correcting any of the aforesaid
matters.
Treatment of Documents and Records
The Vendor shall maintain all accounting records and other documentation generated in providing the
goods/equipment under this Bid.
The City or any duly authorized representative of the City shall have access to all such information for the purpose
of inspection, audit and copying during normal business hours. All such information shall be retained for five (5)
years from the date of final payment and after all other pending matters under regarding this purchase are closed.
This access shall be made available to the City or duly authorized agent and shall be considered incidental to the
Scope of Work contained herein. As such, there shall be no additional compensation allowed the Vendor for
maintaining this information and allowing the herein described access.
Page 4 of 10 pages
Deadline: 1/25/2024 03:00 PM (CT)
PUR1223-170
If Project is funded in any way utilizing Federal Funds the Contractor acknowledges that it may be required to
submit to an audit of funds paid through the Contract and as may be conducted in accordance with provisions of
the Office of Management and Budget Circular A-133 (Audit of States, Local Government and Non-Profit
Organizations).
Estimated Quantities
The City reserves the right to order decreased or increased amounts from those specified. However, the estimates
are as accurate as we are able to determine. Actual quantities, whether lesser or greater than estimated, will not
affect the prices as bid.
Page 5 of 10 pages
Deadline: 1/25/2024 03:00 PM (CT)
PUR1223-170

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now