HVAC & Refrigeration Maintenance - REBID

Agency: Cattaraugus County
State: New York
Type of Government: State & Local
NAICS Category:
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date: Apr 12, 2021
Due Date: May 5, 2021
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Due Date:
Wed, 05/05/2021 - 1:45pm
Department:
Public Works

Sealed bids for the purchase of certain materials, equipment, and/or services, for the Cattaraugus County Department of Public Works, according to specifications, will be received by the undersigned, at the Department of Public Works Facility, 8810 Route 242, Little Valley, New York, until Wednesday, May 5, 2021 at 1:45 P.M. after which they will be publicly opened at 2:00 P.M. (at the same location ), by the undersigned, under the direction of the Public Works Committee of the Cattaraugus County Legislature. Each bid, at the time it is received, will be stamped showing the date and time of receipt.

ALL BIDS MUST BE SEALED AND CLEARLY MARKED:

Any bid not clearly marked will not be considered.

DPW BID #31 - HVAC & Refrigeration Maintenance - REBID

Copies of the bid documents may be secured electronically from Cattaraugus County Department of Public Works, 8810 Route 242, Little Valley, New York 14755, phone Dawn Smith at (716) 938-9121, Ext. 2465.

All bids must be sent or delivered to Cattaraugus County Department of Public Works, 8810 Route 242, Little Valley, NY 14755, Attention: Dawn Smith.

All bids received are subject to all federal and state controls concerning any such equipment, materials and/or services.

All bids must be accompanied by a NON-COLLUSIVE BIDDING CERTIFICATE. Any bid submitted without such certification will not be accepted. Any bid not meeting ALL specifications will not be considered. The County Legislature reserves the right to reject any or all bids, to waive any informality, and to accept the lowest responsible bid.

  
Specifications-Bid_31-HVAC_and_Refrigeration_Maintenance - REBID_0.pdf

Attachment Preview

MINIMUM SPECIFICATIONS AND BID FORMS
FOR
HVAC AND REFRIGERATION SYSTEMS
INSPECTION, TESTING & MAINTENANCE
REBID
FOR
CATTARAUGUS COUNTY DEPARTMENT OF PUBLIC WORKS
OFFICE OF THE CLERK
CATTARAUGUS COUNTY LEGISLATURE
303 Court Street
Little Valley, NY 14755
TABLE OF CONTENTS
PAGE
Notice to Bidders ............................................................................................1
Instructions to Bidders ................................................................................ 2-5
Detailed Specifications ............................................................................. 6-10
Bid Form .......................................................................................................11
Insurance Requirements................................................................................12
Non-Collusive Bidding Certification ............................................................13
Legal Status Information...............................................................................14
Bid for Performance......................................................................................15
Iran Divestment Act of 2012.........................................................................16
Prevailing Wage Schedule ............................................................................17
Equipment List.........................................................................................18-30
CATTARAUGUS COUNTY
DEPARTMENT OF PUBLIC WORKS
Development Progress Workmanship
Kathleen M. Ellis, Commissioner
Michael J. Prinino, Deputy Commissioner
William A. Fox, PE, Director of Engineering
8810 Route 242, Jack Ellis Drive
Little Valley, New York 14755
Phone (716) 938 9121 | Fax (716) 938 2753
ADVERTISEMENT FOR BIDS
Sealed bids for the purchase of certain materials, equipment, and/or services, for the Cattaraugus
County Department of Public Works, according to specifications, will be received by the
undersigned, at the Department of Public Works Facility, 8810 Route 242, Little Valley,
New York, until Wednesday, May 5, 2021 at 1:45 P.M. after which they will be
publicly opened at 2:00 P.M. (at the same location), by the undersigned, under the direction of
the Public Works Committee of the Cattaraugus County Legislature. Each bid, at the time it is
received, will be stamped showing the date and time of receipt.
ALL BIDS MUST BE SEALED AND CLEARLY MARKED:
Any bid not clearly marked will not be considered.
DPW BID #31 - HVAC & Refrigeration Maintenance - REBID
Copies of the bid documents may be secured electronically from Cattaraugus County Department of
Public Works, 8810 Route 242, Little Valley, New York 14755, phone Dawn Smith at (716) 938-
9121, Ext. 2465.
All bids must be sent or delivered to Cattaraugus County Department of Public
Works, 8810 Route 242, Little Valley, NY 14755, Attention: Dawn Smith.
All bids received are subject to all federal and state controls concerning any such equipment,
materials and/or services.
All bids must be accompanied by a NON-COLLUSIVE BIDDING CERTIFICATE. Any bid
submitted without such certification will not be accepted. Any bid not meeting ALL specifications
will not be considered. The County Legislature reserves the right to reject any or all bids, to waive
any informality, and to accept the lowest responsible bid.
Jack Searles
County Administrator
County Center - 303 Court Street
Little Valley, New York 14755
INSTRUCTIONS TO BIDDERS
1. BID BOND
Bid bond or certified check for Five Hundred dollars
($500.00) must be submitted with the bid, the undersigned
agrees that the bid security may be retained by the County until
contracts have been signed and Performance Bonds have been
delivered to the County. Should the successful bidder to whom
the bid awarded fail to execute the agreement submitted by the
County in accordance with the formal bid and other contract
documents and to furnish the required performance bond within
fourteen (14) calendar days after the notice of award, the
certified check or the bid bond amount shall be forfeited to the
County as liquidated damages caused by such failure.
2. PERFORMANCE BOND
The successful bidder or bidders shall, within two weeks
after notice of the award, enter into a contract with Cattaraugus
County and furnish a performance bond running to the County
of Cattaraugus in the amount of FIVE THOUSAND
DOLLARS ($5,000), in a format acceptable to the Cattaraugus
County Attorney.
3. BID FORM
Bid shall be submitted on these Cattaraugus County bid
forms or bid will not be considered. Bid must be typed or
printed in ink. Original autograph signatures in ink are
required. Facsimile or rubber stamp signatures will not be
accepted. All blanks must be filled in with required information
or, if a bid item, the designation N/B (no bid).
4. CHANGES
Any change in wording or interlineation by a bidder of the
inquiry as published by Cattaraugus County shall be reason to
reject the proposal of such bidder, or in the event that such
change in the Invitation to Bid is not discovered prior to
entering into a contract, to void any contract entered into
pursuant to such bid.
5. INFORMALITIES
The County may consider informal any bid not prepared and
submitted in accordance with the provisions hereof and may
waive any informalities or reject any and all bids. The contract
award will be made to the responsible bidder submitting the
lowest acceptable bid. Conditional bids will not be accepted.
6. BID TIME
Any bid may be withdrawn prior to the above scheduled
time for the opening of bids, or authorized postponement
thereof. Any bid received after the time specified shall not be
considered.
7. INVESTIGATIONS
The County may make such investigations as it deems
necessary to determine the ability of the bidder to perform the
work, and the bidder shall furnish to the County all such
information and data for this purpose as the County may
request. The County reserves the right to reject any bid if the
evidence submitted by, or investigation of, such bidder fails to
satisfy the County that such bidder is properly qualified to
carry out the obligations of the contract and to complete the
work contemplated therein.
8. BID ENVELOPE
Each bid must be submitted in a sealed envelope clearly
marked as to contents therein, bearing on the outside the name
and address of the bidder. If sent by mail, the sealed envelope
containing the bid must be enclosed in another envelope
labeled as specified.
9. NON-COLLUSIVE CERTIFICATION
Non-collusive bidding certification shall be made by each
bidder in the form provided and shall be submitted as a part of
the bid. Bids submitted without non-collusive bidding
certification will be considered irregular and may be rejected
by the County.
10. CONTRACT AWARD
Contract(s) or purchase order(s) will be awarded after due
consideration of the suitability of goods and/or services bid to
satisfy these specifications, the total cost of such goods and/or
services including all cost elements, and the timeliness of the
agreed delivery date.
11. REFERENCES
A list of references, including at least one reference located
in Western New York, for whom the bidder has done work in
the past must accompany the bid.
12. EXECUTORY CLAUSE
This executory clause shall be a part of any agreement
entered into pursuant to this bid:
It is understood by the parties that this agreement shall be
executory only to the extent of the monies available to the
County of Cattaraugus and appropriated therefor, and no
liability on account thereof shall be incurred by the County
beyond the monies available and appropriated for the purpose
thereof.
13. DELIVERY SCHEDULE
Failure to meet delivery schedule as per accepted bid
may result in legal action by Cattaraugus County to recover
damages.
Page 2
14. PRICES
Prices shall be quoted F.O.B. destination, delivered inside
and installed, or as otherwise specified in these specifications.
"Tailgate delivery" will not be accepted unless specified by the
County.
15. TRANSPORTATION CHARGES
Collect transportation charges will not be paid by the
County. All freight, cartage, rigging, postage or other
transportation charges shall be prepaid, unless otherwise stated
in the Detailed Specifications herein.
16. TAXES
No taxes are to be billed to the County. Bid shall not
include any Federal, State, or local excise, sales, transportation,
or other tax unless Federal or State law specifically levies such
tax on purchases made by a political subdivision. Any
applicable taxes from which the County is not exempt shall be
listed separately as cost elements, and added into the total net
bid.
17. COMPLIANCE WITH LAWS
The successful bidder shall comply with all laws, rules,
regulations and ordinances of the Federal Government, the State
of New York and any other political subdivision or regulatory
body which may apply to its performance under this contract.
HAZARD COMMUNICATION. In complying with the
above laws, rules and regulations, and pursuant to 12 NYCRR
Part 820 and Section 876 of the Labor Law, it is the
responsibility of the County to provide the successful bidder
with the following information:
(a) the safety data sheets (SDS) for any hazardous
chemicals to which employees may be exposed will
be made available,
(b) the telephone numbers of plant personnel who are to
be contacted in the event of a chemical spill or
accident, and,
(c) emergency procedures in the event of a fire or spill.
SAFETY DATA SHEETS. The successful bidder shall be
responsible for the provision of the SDSs to the County prior to
introducing hazardous materials onto the site, assuring
compliance before work is started, and disseminating any
information to County employees concerning significant
chemical hazards that the successful bidder is bringing to the
County's workplace. The SDSs will be obtained from the
successful bidder for all hazardous materials prior to bringing
the materials on the site. These SDSs will be maintained by the
County as long as those materials are present. It is the
responsibility of the successful bidder to train its own
employees.
18. DISCRIMINATION
The successful bidder agrees:
(a) that in the hiring of employees for the performance
of work under this contract or any subcontract
hereunder, no contractor, subcontractor, nor any
person acting on behalf of such contractor or
subcontractor, shall by reason of race, creed, color,
sex or national origin discriminate against any
citizen of the State of New York who is qualified
and available to perform the work to which the
employment relates;
(b) that no contractor, subcontractor, nor any person on
his behalf shall, in any manner, discriminate against
or intimidate any employee hired for the
performance of work under this contract on account
of race, creed, color, sex or national origin;
(c) that there may be deducted from the amount payable
to the contractor by Cattaraugus County under this
contract a penalty of fifty dollars for each person for
each calendar day during which such person was
discriminated against or intimidated in violation of
the provisions of the contract;
(d) that this contract may be canceled or terminated by
Cattaraugus County and all monies due or to
become due hereunder may be forfeited, for a
second or any subsequent violation of the terms or
conditions of this section of the contract; and
(e) the aforesaid provisions of this section covering
every contract for or on behalf of Cattaraugus
County for the manufacture, sale or distribution of
materials, equipment or supplies shall be limited to
operations performed within the territorial limits of
the State of New York.
(N.Y. State Labor Law Article 8 Section 220-e)
19. CONTRACT ASSIGNMENTS
The bidder shall not assign, transfer, sublet, or otherwise
dispose of this contract, or of its right, title or interest in the
contract, or its power to execute the same, to any other person
or corporation without the previous consent, in writing, of the
Chairman of the Cattaraugus County Legislature.
20. CASH DISCOUNT
Any cash discount which is a part of a bid will be
considered as a reduction in the bid prices in determining the
award of the bid. Date of invoice must not precede date of
delivery. The County policy is to pay all claims in a timely
manner within the specified time. However, if for some reason
payment is delayed, the County will take the discount when
payment is made. If this is unsatisfactory, please quote net.
The County will not pay any interest charges.
Page 3

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