HVAC & Refrigeration Maintenance - REBID

Agency:	Cattaraugus County
State:	New York
Type of Government:	State & Local
NAICS Category:	238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date:	Apr 12, 2021
Due Date:	May 5, 2021
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Due Date:

Wed, 05/05/2021 - 1:45pm

Department:

Public Works

Sealed bids for the purchase of certain materials, equipment, and/or services, for the Cattaraugus County Department of Public Works, according to specifications, will be received by the undersigned, at the Department of Public Works Facility, 8810 Route 242, Little Valley, New York, until Wednesday, May 5, 2021 at 1:45 P.M. after which they will be publicly opened at 2:00 P.M. (at the same location ), by the undersigned, under the direction of the Public Works Committee of the Cattaraugus County Legislature. Each bid, at the time it is received, will be stamped showing the date and time of receipt.

ALL BIDS MUST BE SEALED AND CLEARLY MARKED:

Any bid not clearly marked will not be considered.

DPW BID #31 - HVAC & Refrigeration Maintenance - REBID

Copies of the bid documents may be secured electronically from Cattaraugus County Department of Public Works, 8810 Route 242, Little Valley, New York 14755, phone Dawn Smith at (716) 938-9121, Ext. 2465.

All bids must be sent or delivered to Cattaraugus County Department of Public Works, 8810 Route 242, Little Valley, NY 14755, Attention: Dawn Smith.

All bids received are subject to all federal and state controls concerning any such equipment, materials and/or services.

All bids must be accompanied by a NON-COLLUSIVE BIDDING CERTIFICATE. Any bid submitted without such certification will not be accepted. Any bid not meeting ALL specifications will not be considered. The County Legislature reserves the right to reject any or all bids, to waive any informality, and to accept the lowest responsible bid.

Specifications-Bid_31-HVAC_and_Refrigeration_Maintenance - REBID_0.pdf

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MINIMUM SPECIFICATIONS AND BID FORMS

FOR

HVAC AND REFRIGERATION SYSTEMS

INSPECTION, TESTING & MAINTENANCE

REBID

FOR

CATTARAUGUS COUNTY DEPARTMENT OF PUBLIC WORKS

OFFICE OF THE CLERK

CATTARAUGUS COUNTY LEGISLATURE

303 Court Street

Little Valley, NY 14755

TABLE OF CONTENTS

PAGE

Notice to Bidders ............................................................................................1

Instructions to Bidders ................................................................................ 2-5

Detailed Specifications ............................................................................. 6-10

Bid Form .......................................................................................................11

Insurance Requirements................................................................................12

Non-Collusive Bidding Certification ............................................................13

Legal Status Information...............................................................................14

Bid for Performance......................................................................................15

Iran Divestment Act of 2012.........................................................................16

Prevailing Wage Schedule ............................................................................17

Equipment List.........................................................................................18-30

CATTARAUGUS COUNTY

DEPARTMENT OF PUBLIC WORKS

Development – Progress – Workmanship

Kathleen M. Ellis, Commissioner

Michael J. Prinino, Deputy Commissioner

William A. Fox, PE, Director of Engineering

8810 Route 242, Jack Ellis Drive

Little Valley, New York 14755

Phone (716) 938 9121 | Fax (716) 938 2753

ADVERTISEMENT FOR BIDS

Sealed bids for the purchase of certain materials, equipment, and/or services, for the Cattaraugus

County Department of Public Works, according to specifications, will be received by the

undersigned, at the Department of Public Works Facility, 8810 Route 242, Little Valley,

New York, until Wednesday, May 5, 2021 at 1:45 P.M. after which they will be

publicly opened at 2:00 P.M. (at the same location), by the undersigned, under the direction of

the Public Works Committee of the Cattaraugus County Legislature. Each bid, at the time it is

received, will be stamped showing the date and time of receipt.

ALL BIDS MUST BE SEALED AND CLEARLY MARKED:

Any bid not clearly marked will not be considered.

DPW BID #31 - HVAC & Refrigeration Maintenance - REBID

Copies of the bid documents may be secured electronically from Cattaraugus County Department of

Public Works, 8810 Route 242, Little Valley, New York 14755, phone Dawn Smith at (716) 938-

9121, Ext. 2465.

All bids must be sent or delivered to Cattaraugus County Department of Public

Works, 8810 Route 242, Little Valley, NY 14755, Attention: Dawn Smith.

All bids received are subject to all federal and state controls concerning any such equipment,

materials and/or services.

All bids must be accompanied by a NON-COLLUSIVE BIDDING CERTIFICATE. Any bid

submitted without such certification will not be accepted. Any bid not meeting ALL specifications

will not be considered. The County Legislature reserves the right to reject any or all bids, to waive

any informality, and to accept the lowest responsible bid.

Jack Searles

County Administrator

County Center - 303 Court Street

Little Valley, New York 14755

INSTRUCTIONS TO BIDDERS

1. BID BOND

Bid bond or certified check for Five Hundred dollars

($500.00) must be submitted with the bid, the undersigned

agrees that the bid security may be retained by the County until

contracts have been signed and Performance Bonds have been

delivered to the County. Should the successful bidder to whom

the bid awarded fail to execute the agreement submitted by the

County in accordance with the formal bid and other contract

documents and to furnish the required performance bond within

fourteen (14) calendar days after the notice of award, the

certified check or the bid bond amount shall be forfeited to the

County as liquidated damages caused by such failure.

2. PERFORMANCE BOND

The successful bidder or bidders shall, within two weeks

after notice of the award, enter into a contract with Cattaraugus

County and furnish a performance bond running to the County

of Cattaraugus in the amount of FIVE THOUSAND

DOLLARS ($5,000), in a format acceptable to the Cattaraugus

County Attorney.

3. BID FORM

Bid shall be submitted on these Cattaraugus County bid

forms or bid will not be considered. Bid must be typed or

printed in ink. Original autograph signatures in ink are

required. Facsimile or rubber stamp signatures will not be

accepted. All blanks must be filled in with required information

or, if a bid item, the designation N/B (no bid).

4. CHANGES

Any change in wording or interlineation by a bidder of the

inquiry as published by Cattaraugus County shall be reason to

reject the proposal of such bidder, or in the event that such

change in the Invitation to Bid is not discovered prior to

entering into a contract, to void any contract entered into

pursuant to such bid.

5. INFORMALITIES

The County may consider informal any bid not prepared and

submitted in accordance with the provisions hereof and may

waive any informalities or reject any and all bids. The contract

award will be made to the responsible bidder submitting the

lowest acceptable bid. Conditional bids will not be accepted.

6. BID TIME

Any bid may be withdrawn prior to the above scheduled

time for the opening of bids, or authorized postponement

thereof. Any bid received after the time specified shall not be

considered.

7. INVESTIGATIONS

The County may make such investigations as it deems

necessary to determine the ability of the bidder to perform the

work, and the bidder shall furnish to the County all such

information and data for this purpose as the County may

request. The County reserves the right to reject any bid if the

evidence submitted by, or investigation of, such bidder fails to

satisfy the County that such bidder is properly qualified to

carry out the obligations of the contract and to complete the

work contemplated therein.

8. BID ENVELOPE

Each bid must be submitted in a sealed envelope clearly

marked as to contents therein, bearing on the outside the name

and address of the bidder. If sent by mail, the sealed envelope

containing the bid must be enclosed in another envelope

labeled as specified.

9. NON-COLLUSIVE CERTIFICATION

Non-collusive bidding certification shall be made by each

bidder in the form provided and shall be submitted as a part of

the bid. Bids submitted without non-collusive bidding

certification will be considered irregular and may be rejected

by the County.

10. CONTRACT AWARD

Contract(s) or purchase order(s) will be awarded after due

consideration of the suitability of goods and/or services bid to

satisfy these specifications, the total cost of such goods and/or

services including all cost elements, and the timeliness of the

agreed delivery date.

11. REFERENCES

A list of references, including at least one reference located

in Western New York, for whom the bidder has done work in

the past must accompany the bid.

12. EXECUTORY CLAUSE

This executory clause shall be a part of any agreement

entered into pursuant to this bid:

It is understood by the parties that this agreement shall be

executory only to the extent of the monies available to the

County of Cattaraugus and appropriated therefor, and no

liability on account thereof shall be incurred by the County

beyond the monies available and appropriated for the purpose

thereof.

13. DELIVERY SCHEDULE

Failure to meet delivery schedule as per accepted bid

may result in legal action by Cattaraugus County to recover

damages.

Page 2

14. PRICES

Prices shall be quoted F.O.B. destination, delivered inside

and installed, or as otherwise specified in these specifications.

"Tailgate delivery" will not be accepted unless specified by the

County.

15. TRANSPORTATION CHARGES

Collect transportation charges will not be paid by the

County. All freight, cartage, rigging, postage or other

transportation charges shall be prepaid, unless otherwise stated

in the Detailed Specifications herein.

16. TAXES

No taxes are to be billed to the County. Bid shall not

include any Federal, State, or local excise, sales, transportation,

or other tax unless Federal or State law specifically levies such

tax on purchases made by a political subdivision. Any

applicable taxes from which the County is not exempt shall be

listed separately as cost elements, and added into the total net

bid.

17. COMPLIANCE WITH LAWS

The successful bidder shall comply with all laws, rules,

regulations and ordinances of the Federal Government, the State

of New York and any other political subdivision or regulatory

body which may apply to its performance under this contract.

HAZARD COMMUNICATION. In complying with the

above laws, rules and regulations, and pursuant to 12 NYCRR

Part 820 and Section 876 of the Labor Law, it is the

responsibility of the County to provide the successful bidder

with the following information:

(a) the safety data sheets (SDS) for any hazardous

chemicals to which employees may be exposed will

be made available,

(b) the telephone numbers of plant personnel who are to

be contacted in the event of a chemical spill or

accident, and,

SAFETY DATA SHEETS. The successful bidder shall be

responsible for the provision of the SDSs to the County prior to

introducing hazardous materials onto the site, assuring

compliance before work is started, and disseminating any

information to County employees concerning significant

chemical hazards that the successful bidder is bringing to the

County's workplace. The SDSs will be obtained from the

successful bidder for all hazardous materials prior to bringing

the materials on the site. These SDSs will be maintained by the

County as long as those materials are present. It is the

responsibility of the successful bidder to train its own

employees.

18. DISCRIMINATION

The successful bidder agrees:

(a) that in the hiring of employees for the performance

of work under this contract or any subcontract

hereunder, no contractor, subcontractor, nor any

person acting on behalf of such contractor or

subcontractor, shall by reason of race, creed, color,

sex or national origin discriminate against any

citizen of the State of New York who is qualified

and available to perform the work to which the

employment relates;

(b) that no contractor, subcontractor, nor any person on

his behalf shall, in any manner, discriminate against

or intimidate any employee hired for the

performance of work under this contract on account

of race, creed, color, sex or national origin;

to the contractor by Cattaraugus County under this

contract a penalty of fifty dollars for each person for

each calendar day during which such person was

discriminated against or intimidated in violation of

the provisions of the contract;

(d) that this contract may be canceled or terminated by

Cattaraugus County and all monies due or to

become due hereunder may be forfeited, for a

second or any subsequent violation of the terms or

conditions of this section of the contract; and

(e) the aforesaid provisions of this section covering

every contract for or on behalf of Cattaraugus

County for the manufacture, sale or distribution of

materials, equipment or supplies shall be limited to

operations performed within the territorial limits of

the State of New York.

(N.Y. State Labor Law Article 8 Section 220-e)

19. CONTRACT ASSIGNMENTS

The bidder shall not assign, transfer, sublet, or otherwise

dispose of this contract, or of its right, title or interest in the

contract, or its power to execute the same, to any other person

or corporation without the previous consent, in writing, of the

Chairman of the Cattaraugus County Legislature.

20. CASH DISCOUNT

Any cash discount which is a part of a bid will be

considered as a reduction in the bid prices in determining the

award of the bid. Date of invoice must not precede date of

delivery. The County policy is to pay all claims in a timely

manner within the specified time. However, if for some reason

payment is delayed, the County will take the discount when

payment is made. If this is unsatisfactory, please quote net.

The County will not pay any interest charges.

Page 3

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