HVAC Filters

Agency: City of Warwick
State: Rhode Island
Type of Government: State & Local
Caegory:
  • 41 - Refrigeration, Air Conditioning and Air Circulating Equip.
Posted Date: Jun 4, 2018
Due Date: Jun 22, 2018
Solicitation No: 2019-057
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page

HVAC Filters







Bid Number:
2019-057
Start / End Dates & Times:
06/04/2018 - 12:00pm to 06/22/2018 - 11:00am
Bid: Open
Addendum(s):

Bid opens on Friday, June 22nd at 11 am


Attachment Preview

Patricia A. Peshka
Purchasing Agent
City of Warwick
Purchasing Division
3275 Post Road
Warwick, Rhode Island 02886
Tel (401) 738-2013
Fax (401) 737-2364
Joseph J. Solomon
Mayor
The following notice is to appear on the City of Warwick’s website Monday, June 4, 2018.
The website address is http://www.warwickri.gov/bids.
CITY OF WARWICK
BIDS REQUESTED FOR
Bid2019-057 HVAC Filters
Specifications are available in the Purchasing Division, Warwick City Hall, Monday
through Friday, 8:30 AM until 4:30 PM on or after Monday, June 4, 2018.
Sealed bids will be received by the Purchasing Division, Warwick City Hall, 3275 Post
Road, Warwick, Rhode Island 02886 up until 11:00 AM, Friday, June 22, 2018. The bids
will be opened publicly commencing at 11:00 AM on the same day in the Lower Level
Conference Room, Warwick City Hall.
Awards will be made on the basis of the lowest evaluated or responsive bid price.
Please note that no bids can be accepted via email or fax.
The City of Warwick, in addition to soliciting bids in response to this RFP, may consult,
consider, and make an award for any and all open bid offers for a comparable unit as sought
herein at the following websites:
RI State MPA: http://www.purchasing.ri.gov/MPA/MPASearch.aspx
NASPO: https://www.naspo.org/
NJPA (National Joint Powers Alliance): https://www.njpacoop.org/cooperative-purchasing
MHEC (Massachusetts Higher Education Consortium): https://www.mhec.net/
Individuals requesting interpreter services for the hearing impaired must notify the
Purchasing Division at 401-738-2013 at least 48 hours in advance of the bid opening date.
Original Signature on File
Patricia A. Peshka
Purchasing Agent
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PLEASE COMPLETE THIS PAGE & SUBMIT WITH YOUR BID
Acknowledgement of Addendum (if applicable)
Addendum Number
Signature of Bidder
_______________
____________________
_______________
____________________
COMPANY NAME: _______________________________________
COMPANY ADDRESS: ____________________________________
COMPANY ADDRESS: ____________________________________
BIDDER'S SIGNATURE: __________________________________
BIDDER'S NAME (PRINT): ________________________________
TITLE: ___________________ TEL. NO.: ___________________
EMAIL ADDRESS: _______________________________________*
*Please include your email address. Future bids will be emailed, unless otherwise noted.
===============================================================
II. AWARD AND CONTRACT:
The CITY OF WARWICK, acting as duly authorized through its Purchasing
Agent/Finance Director/Mayor, accepts the above bid and hereby enters into a contract with
the above party to pay the bid price upon completion of the project or receipt of the goods
unless another payment schedule is contained in the specifications. All terms of the
specifications, both substantive and procedural, are made terms of this contract.
DATE: ___________________________ ___________________________________
Bid2019-057
Purchasing Agent
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PLEASE COMPLETE THIS PAGE & SUBMIT WITH YOUR BID
CERTIFICATION & WARRANT FORM*
This form must be completed and submitted with sealed bid.
Failure to do so will result in automatic rejection.
Any and all bids shall contain a certification and warrant that they comply with all relevant and
pertinent statues, laws, ordinances and regulations, in particular, but not limited to Chapter 16-
Conflicts of Interest, of the Code of Ordinances of the City of Warwick. Any proven violation of
this warranty and representation by a bidder at the time of the bid or during the course of the
contract, included, but not limited to negligent acts, either directly or indirectly through agents
and/or sub-contractors, shall render the bidder’s contract terminated and the bidder shall be required
to reimburse the City for any and all costs incurred by the City, including reasonable attorney fees,
to prosecute and/or enforce this provision.
___________________________________________
Signature
___________________________________________
Company Name
___________________________________________
Address
___________________________________________
Address
______________________
Date
*This form cannot be altered in any way
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CITY OF WARWICK
NOTICE TO BIDDERS
Bid2019-057 HVAC Filters
If you received this document from our homepage or from a source other than the City of
Warwick Purchasing Division, please check with our office prior to submitting your bid to
ensure that you have a complete package. The Purchasing Division cannot be responsible
to provide addenda if we do not have you on record as a plan holder.
Bids received prior to the time of the opening will be securely kept, unopened. No
responsibility will be attached to an officer or person for the premature opening of a bid not
properly addressed and identified. No bids will be accepted via facsimile or email.
The opening of bids will be in the order established by the posted agenda and the agenda
will continue uninterrupted until completion.
Once an item has been reached and any bids on that item has been opened, no other bids
on that item will be accepted and any such bid will be deemed late.
The contractor will not discriminate against any employee or applicant for employment
because of physical or mental handicap for any position for which the employee or
applicant is qualified and that in the event of non-compliance the City may declare the
contractor in breach and take any necessary legal recourse including termination or
cancellation of the contract.
A bidder filing a bid thereby certifies that no officer, agent, or employee of the City has a
pecuniary interest in the bid or has participated in contract negotiations on the part of the
City, that the bid is made in good faith without fraud, collusion, or connection of any kind
with any other bidder for the same call for bids, and that the bidder is competing solely in
his own behalf without connection with, or obligation to, any undisclosed person or firm.
All bids should be submitted with one (1) original and one (1) copy in a sealed envelope,
which should read: YOUR COMPANY NAME plainly marked on the exterior of the envelope as
well as Bid2019-057 HVAC Filters.
Should you have any questions, please contact Joseph Blake, Building Maintenance, at
401-921-9638.
All bids should be written in ink or typed. If there is a correction with whiteout, the
bidder should initial the change.
Negligence on the part of the bidder in preparing the bid confers no rights for the
withdrawal of the bid after it is open.
Any deviation from the specifications must be noted in writing and attached as part of the
bid proposal. The bidder will indicate the item or part with the deviation and indicate
how the bid will deviate from specifications.
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The IRS Form W-9 available on www.warwickri.gov should be completed and submitted
with the bid if the bidder falls under IRS requirements to file this form.
For a bid to be awarded to a corporation, limited liability company or other legal entity,
prior to commencing work under the awarded bid, that corporation, company or legal
entity may be required to provide to the Purchasing Agent a Certificate of Good
Standing dated no more than thirty (30) days prior to the date upon which the bid
approval was made.
If required, the successful bidder will provide said Certificate of Good Standing within
ten (10) calendar days after notification or the City reserves the right to rescind said
award.
Prices to be held firm September 22, 2018 through September 21, 2019. Term contracts may
be extended for one (1) additional term upon mutual agreement unless otherwise stated.
The contractor must carry sufficient liability insurance and agree to indemnify the city against
all claims of any nature, which might arise as a result of his operations or conduct of work.
The City is exempt from the payment of the Rhode Island Sales Tax under the 1956
General Laws of the State of Rhode Island, 44-18-30, Paragraph I, as amended.
The Purchasing Agent reserves the right to reject any and all bids, to waive any minor
deviations or informalities in the bids received, and to accept the bid deemed most
favorable to the interest of the City.
The successful bidder must comply with all Rhode Island Laws applicable the public
works projects, including, but not limited to provisions of Chapter 13 of Title 37 of the
Rhode Island General Laws, pertaining to prevailing wage rates, and all other applicable
local, state and federal laws.
The City reserves the right to terminate the contract or any part of the contract in the best
interests of the City, upon 30-day notice to the contractor. The City will incur no liability
for materials or services not yet ordered if it terminates in the best interests of the City. If
the City terminates in the interests of the City after an order for materials or services have
been placed, the contractor will be entitled to compensation upon submission of invoices
and proper proof of claim, in that proportion which its services and products were
satisfactorily rendered or provided, as well as expenses necessarily incurred in the
performance of work up to time of termination.
No extra charges for delivery, handling or other services will be honored. All claims for
damage in transit will be the responsibility of the successful bidder. Deliveries must be
made during normal working hours unless otherwise agreed upon.
All costs directly or indirectly related to the preparation of a response to this solicitation,
or any presentation or communication to supplement and/or clarify any response to this
solicitation which may be required or requested by the City of Warwick will be the sole
responsibility of and will be borne by the respondent.
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