Office of Procurement Services
8115 Gatehouse Road, Suite 4400
Falls Church, VA 22042
NOTE: Fairfax County Public Schools conducts all procurement activities in accordance with
delegated authority from the Purchasing Agent of Fairfax County Government. Bids and
proposals in response to FCPS solicitations must be submitted electronically through Bonfire
on or before the date and time stipulated in the solicitation.
RFP 2000003645
Human Capital Management System and Implementation services
IMPORTANT NOTICE
THIS IS AN ELECTRONIC PROCUREMENT (eBID)
SUBMISSIONS WILL ONLY BE ACCEPTED ELECTRONICALLY VIA THE BONFIRE
PORTAL (https://fcps.bonfirehub.com)
Fairfax County Public Schools (FCPS) uses a procurement portal powered by Bonfire Interactive for
accepting and evaluating proposals. To register, visit https://fcps.bonfirehub.com. Additional
assistance is also available at Support@GoBonfire.com. Submitting proposals via the Bonfire portal is
mandatory. FCPS will not accept proposals submitted by paper, telephone, facsimile (“FAX”) transmission,
or electronic mail (e-mail) in response to this RFP. Reference Special Provisions, Section 15 for
additional information.
FCPS strongly encourages offerors to submit proposals well in advance of the proposal submission
deadline. A proposal submission is not considered successful unless all necessary files have been
uploaded and the ‘Submit & Finalize’ step has been completed. Offerors are responsible for the
consequences of any failure to plan ahead in the submission of its proposal.
A pre-proposal conference will be held on February 1, 2023 at 2 p.m. EST. The purpose of this
conference is to allow potential offerors an opportunity to present questions and obtain clarification
relative to any facet of this solicitation. While attendance at this conference will not be a prerequisite to
submitting a proposal, offerors who intend to submit a proposal are encouraged to attend. FCPS
encourages attendees to ensure they have access to the solicitation during the conference. Any changes
resulting from this conference will be issued in a written addendum to the solicitation.
All questions pertaining to this RFP should be submitted in writing to the contract administrator Delphine
G. Lambert at dglambert@fcps.edu no later than February 21, 2023 at 2 p.m. EST.
Office of Procurement Services
8115 Gatehouse Road, Suite 4400
Falls Church, VA 22042
ISSUE DATE:
REQUEST FOR PROPOSAL NUMBER:
January 13, 2023 2000003645
DEPARTMENT: DUE DATE/TIME:
Human Resources March 7, 2023 at 2 p.m. EST
TITLE:
Human Capital Management System and Implementation Services
CONTRACT ADMINISTRATOR:
571-423- 3585 or dglambert
@fcps.edu
Proposals - In accordance with the following and in compliance with all terms and conditions, unless otherwise noted,
the undersigned offers and agrees, if the proposal is accepted, to furnish items or services for which prices are quoted,
delivered or furnished to designated points within the time specified. It is understood and agreed that with respect to
all terms and conditions accepted by Fairfax County the items or services offered and accompanying attachments shall
constitute a contract.
Note: Fairfax County does not discriminate against faith-based organizations in accordance with the Code of Virginia, §
2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, or any other
basis prohibited by state law relating to discrimination in employment in the performance of its procurement activity.
NAME AND ADDRESS OF FIRM:
Firm name
Telephone/Fax No.:
Address1
Address2
City, State
Zip code
E-Mail Address:
Federal Employer Identification No:
OR
Federal Social Security No.
(Sole Proprietor)
Prompt Payment Discount:
State Corporation
Commission
(SCC) Identification No.
__% for payment within
___days/net ___ days
By signing this proposal, Offeror certifies, acknowledges, understands, and agrees to be bound by the conditions set forth
in the General Conditions and Instructions to Bidders as described in Appendix A, the Certification Regarding Ethics
in Public Contracting set forth in Appendix B, and by any other relevant certification set forth in Appendix B.
Failure to sign and date this form shall deem the submitted proposal non-responsive.
BUSINESS CLASSIFICATION – Described in Appendix B - CHECK ONE: LARGE (Y)
SMALL (B)
MINORITY-OWNED SMALL (X)
MINORITY OWNED LARGE (V)
WOMEN-OWNED SMALL (C)
WOMEN OWNED LARGE (A)
NON-PROFIT (9)
CHECK ONE:
INDIVIDUAL
PARTNERSHIP
CORPORATION
Vendor Legally Authorized Signature
Date
Print Name and Title:
Sealed proposals subject to terms and conditions of this Request for Proposal shall be submitted through Bonfire at
http://fcps.bonfirehub.com
AN EQUAL OPPORTUNITY PURCHASING ORGANIZATION
(DPMM32) rev FCPS 12/16
