HSC & Hospital Garage Repairs & Maintenance

Agency: The New York State Contract Reporter
State: New York
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
  • 811219 - Other Electronic and Precision Equipment Repair and Maintenance
  • 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date: Jun 16, 2020
Due Date: Jul 29, 2020
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Issue Date: 06/16/2020 Contract Number: 19/20-087
HSC & Hospital Garage Repairs & Maintenance

AD ID#2066366 - Stony Brook University Hospital intends to make an award for Major Structural Repairs to the structural elements of the Health Science Center (HSC) and Hospital Parking Garages. A modified sealed bid will be held due to COVID-19 safety precautions. If you are interested in providing a proposal for the above stated commodity / product and/or service, you must contact the appropriately designated Campus contact in this advertisement within 15 business days of this Advertisement Notice.

The main features of the work to be done under the Contract, in accordance with the Contract Documents shall include, but not be limited to the following:

The repairs will consist of rebuilding and strengthening of structural beams, columns, and isolated areas of the parking garage slabs. Also included are repairs to the facade, walls, stairwells, and waterproofing where indicated. Repair materials consist of shoring equipment, cast-in-place and pre-cast concrete, waterproofing materials (rolled, membranes, etc,)

The work that will be done under the awarded contract will consist of performing, installing, furnishing, and supplying all materials, equipment, labor and incidentals necessary or convenient for the completion of the project.

Documents: Due to COVID-19, Bidding and Contract Documents will not be able to be viewed at SUNY Stony Brook. The documents may be examined free of charge at the following plan room location.

The Construction Blue Book


PIN #946185

Patricia Firman is the only permissible contact for this solicitation via NYS Agency e-mail: Patricia.Firman@stonybrook.edu . Absolutely no communication at all should be uploaded or e-mailed via The Construction Blue Book. The Construction Blue Book is being used solely for the purpose of providing interested Contractors with notice of the project and plan room documents. If a possible bidder posts/submits documentation, questions etc. to Patricia Firman via The Construction Blue Book web site they will not be opened, recognized, answered or made part of the procurement record.

Complete sets of Contract Documents for bidding may be obtained free of charge from Patricia Firman, Stony Brook University Hospital Purchasing, at Patricia.Firman@Stonybrook.edu . Documents will only be provided electronically via e-mail for this project. This will allow for inclusion on the Project’s Plan Holders List and direct receipt of any Addenda and/or Clarifications that may be issued. Bids submitted by contractors who have obtained forms in any other manner will be considered informal.


  • Bidders Conference - A Pre-Bid Tele / Video Conference Meeting will be held on June 24, 2020 10:00 am to 12:00 PM via GO TO MEETING. Interested contractors should submit in writing their intent to attend the scheduled conference call meeting to: Patricia.Firman@stonybrook.edu no later than 12:00 noon June 23rd, 2020. Upon receipt contractors will receive a confirmation which will include the bid package documents, as well as the telephone and login link information needed to attend the meeting. If you plan on calling in only it is recommended that you have the IFB and Project Manual Documents downloaded and available to you for reference during the conference. This bidders conference is not mandatory and the power point presentation from the conference will be uploaded to the Blue Book hyperlink by close of business June 24, 2020.
  • RFI's (Request for Information - Technical Questions) are to be submitted in writing to Patricia.Firman@Stonybrook.edu by Wednesday, July 1st, 2020 4:00 PM
  • RFI Responses - All questions received with answers will be posted to the above stated Construction Blue Book hyperlink by July 8, 2020.
  • Submission of Bids - Bids are to be submitted electronically between 10:30 AM and 10:45 AM Local Time on July 29th, 2020 via e-mail to Patricia.Firman@Stonybrook.edu where they will remain unopened until 11:00 AM, time of bid opening. PDF of wet signatures will be accepted only. No electronic Signatures.
  • Bids will not be accepted until 10:30 AM and must be received prior to 10:45 AM. DO NOT SUBMIT YOUR ELECTRONIC BID RESPONSE ANY OTHER DATE OR TIME OTHER THAN THE ABOVE STATED. Any proposal e-mailed prior to 10:30 AM or after 10:45 AM, will be rejected .
  • Bids must be submitted in triplicate in accordance with the instructions contained in the Information for Bidders, this advertisement and the Notice to Bidders. Security will be required for each bid in an amount not less than five (5) percent of the Total Bid.
  • Three sets of the original bid package, all with original signatures, must be mailed to the campus via mail carrier after the electronic version is submitted and postmarked no later than July 29th, 2020 after the Bid Opening has been held. Mail to: Stony Brook University Hospital Purchasing, Patricia Firman IFB 19/20-087 HSC & Hospital Garages Project A, 2000 Ocean Avenue Suite 1 Ronkonkoma, NY 11779.

  • If you are not able to submit your bid electronically, or if you chose, you may send your sealed bid response via mail carrier to Stony Brook University Hospital Purchasing 2000 Ocean Ave. Suite 1 Ronkonkoma NY 11779 with the outside of the package clearly marked IFB 19/20-087 WR#22806 Attn: Patricia Firman 10:45 AM July 29, 2020. If not received before 10:45 AM July 29, 2020 your bid will be rejected.
  • In person drop off bid responses are not being accepted due to COVID-19 safety precautions.
  • Bid Opening: Proposals will be opened and read aloud via a conference call at 11:00 AM July 29, 2020 with the bid results to be posted online thereafter. Conference ID and Pin can be obtained by written request to Patricia.Firman@stonybrook.edu no later than 12:00 noon July 28, 2020.
  • Estimated Project Start Date: TBD
  • Estimated Project Completion Date: TBD

Required forms to be submitted with IFB Proposal

1.7554-07 Contractor Proposal

2.Pricing Breakdown Sheet

3.Signed Amendments

4.Bid Bond or other means of security as per Information for Bidders Section 6

5.Exhibit H- Finance Law 139-I Sexual Harassment Certification

6.Exhibit E (EO 177 Certification)

7.Exhibit L

8.Exhibit N List of Sub-Contractors with same minimum requirements as Bidder

9.Equipment Submittals if applicable

10. Tentative CPM Schedule and Working plan as per section 8 of the Information for Bidders

11.Schedule of Values

12.Signed IFB cover page

13.MWBE 7557-107 Utilization Plan (Preliminary)

14.SDVOB 7564-107 Utilization Plan (Preliminary)

15.MWBE SDVOB EEO Policy 7564-104

This is a prevailing wage project. NYS Department of labor has assigned PRC#2020006128 to this project.

Minimum Qualifications Required by Prime Contractor and Sub Contractor(s) (See section 7 of Notice to bidders which includes):

  1. Contractor must provide a list of subcontractors for approval with bid submission. Sub-contractor’s qualifications must meet or exceed, those of the bidding contractor.
  2. A bidder must demonstrate, to the satisfaction of the University, that it has successfully completed three (3) contracts similar in size, scope and complexity to this contract within the last five (5) years.
  3. References should include profiles of similar projects completed by the key staff who will work on this project. Include brief descriptions of the projects including location, project size and scope, original budget estimate and completed budget for the projects and scheduled/actual completion dates.

Stony Brook Medicine (SBM) is committed to follow the Hospital's leadership mandate to implements sustainable and/or energy conserving products / building materials that would be required to achieve a minimum of LEED Silver status. LEED certification may or may not be applied for but the required documentation should be appropriately available upon the request of SBM.

Therefore, procured products shall meet the established sustainable standards consistent to their restrictive industries such as Green Guard, FloorScore for flooring products, BIFMA for Business and Institutional furniture, CertiPUR-US for products containing foam material, etc. All vendor estimates, proposals, quotes must be accompanied with the appropriate reference to the respective certifying agency.

Pursuant to N.Y. State Finance Law §139-l, every bid made on or after January 1, 2019 to the State of any public department or agency thereof, where competitive bidding is required by statute, rule or regulation, for work or services performed or to be performed or goods sold or to be sold, and where otherwise required by such public department or agency, shall contain a certification that the bidder has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy shall, at a minimum, meet the requirements of N.Y. State Labor Law 201-g.

N.Y. State Labor Law §201-g provides requirements for such policy and training and directs the Department of Labor, in consultation with the Division of Human Rights, to create and publish a model sexual harassment prevention guidance document, sexual harassment prevent policy and sexual harassment training program that employers may utilize to meet the requirements of N.Y. State Labor Law §201-g. The model sexual harassment prevention policy, model sexual harassment training materials, and further guidance for employers, can be found online at the following URL: https://www.ny.gov/combating-sexual-harassment-workplace/employers .

Pursuant to N.Y. State Finance Law §139-l, any bid by a corporate bidder containing the certification required above shall be deemed to have been authorized by the board of directors of such bidder, and such authorization shall be deemed to include the signing and submission of such bid and the inclusion therein of such statement as the act and deed of the bidder. If the bidder cannot make the required certification, such bidder shall so state and shall furnish with the bid a signed statement that sets forth in detail the reasons that the bidder cannot make the certification. After review and consideration of such statement, SUNY may reject the bid or may decide that there are sufficient reasons to accept the bid without such certification.

The certification required above can be found on Exhibit’s E and H which bidder must submit with this bid

This procurement is subject to NYS Finance Law 139 j&k, AKA the Lobby Law and in accordance with NYS Lobbying Law 139 requirements, effective immediately this procurement is in a “Restricted Period”. This restricted period will be in effect until an award for this product and/or service has been fully executed. Vendors are cautioned that the only permissible contact for this procurement is Patricia Firman Hospital Purchasing Patricia.Firman@stonybrook.edu . Failure to comply with this requirement can range from no contract to debarment from sales to any NYS Agency.

Successful bidder will be required to complete and submit documents related to NYS Finance Law 139 j&k, and Public Officer Law.

Successful bidder shall be required to submit valid and current proof of NYS Workman’s Compensation and Disability Insurance forms. If you propose to submit a bid, it must be sent to the address noted and received by the date and time provided in this advertisement.

All bidders must demonstrate their ability to meet specified Service Disabled Veteran Owned and Minority/Women Owned Business Participation Goals as stated in this advertisement and submit preliminary MWBE and SDVOB Utilization Plans (forms 7557-107 and 7564-107) with their IFB response.

The University recommends that vendors file the required CCA-2 online via the VendRep. To enroll in and use the VendRep, see the VendRep Instructions at http://www.osc.state.ny.us/vendrep/vendor_index.htm or go directly to the VendRep online at https://portal.osc.s tate.ny.us. To request assistance, contact the Office of the State Comptroller’s (“OSC”) Help Desk at 866-370-4672 or 518- 408-4672 or by email at ciohelpdesk@osc.state.ny.us

Due Date: 07/29/2020 11:00 AM

Contract Term: 3 Years


Ad Type: General

Primary Contact: State University of New York (SUNY)
SUNY Stony Brook University Hospital
Hospital Purchasing
Patricia Firman
Procurement Officer III
2000 Ocean Avenue
Suite 1
Ronkonkoma, NY 11779
United States
Ph: 631-444-4065
Fax: 631-706-4505
Secondary contact: State University of New York (SUNY)
SUNY Stony Brook University Hospital
Hospital Purchasing
Theresa Leppla
Instructional Support Assistant
2000 Ocean Avenue
Suite 1
Ronkonkoma, NY 11779
United States
Ph: 631-444-4031
Fax: 631-706-4268
Secondary contact: State University of New York (SUNY)
SUNY Stony Brook University Hospital
Hospital Purchasing
Patricia Firman
Procurement Officer III
2000 Ocean Avenue
Suite 1
Ronkonkoma, NY 11779
United States
Ph: 631-444-4065
Fax: 631-706-4505

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