HRL 1/2 Ton Truck

Agency: Wichita State University
State: Kansas
Type of Government: State & Local
Posted Date: Nov 16, 2021
Due Date: Dec 6, 2021
Solicitation No: B0001746
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Contact information: Please Login to View Page
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Closing Date Bid Number Buyer Description Department Addendum
12/06/21 B0001746 JDB HRL 1/2 Ton Truck HRL

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RFP Number:
Date Posted:
Closing Date:
Procurement Officer:
Telephone:
E-Mail Address:
Item
REQUEST FOR PROPOSAL (RFP)
B0001746
November 15th, 2021
December 6th, 2021, 2:00 PM
Jory Boyd
316-978-5828
purchasing.office@wichita.edu
Housing and Residence Life ½ Ton Truck
Agency:
Location(s):
Period of Contract
Guarantee:
Scope:
Wichita State University (WSU)
1845 Fairmount, Campus Box 12
Wichita, KS 67260-0012
Date of Award until all contractual obligations have been satisfied by the
contractor
No Monetary Guarantee Required
This Contract shall cover the procurement of One(1) ½ Ton Truck for the
department of Housing and Residence Life.
READ THIS REQUEST CAREFULLY
Failure to abide by all of the conditions of this Request may result in the rejection of a bid. Inquiries about
this Request should indicate the contract number and be directed to the procurement officer.
RFP Number B0001746 was recently posted to the WSU Office of Purchasing Internet website.
The document can be downloaded by going to the following website:
www.wichita.edu/purchasing
It shall be the bidder's responsibility to monitor this website on a regular basis for any
changes/addenda.
RFP Number B0001746 – Housing and Residence life ½ Ton Truck
Page 2
SIGNATURE SHEET
Item:
Housing and Residence Life ½ Ton Truck
Closing Date: 2:00 PM Central Time on December 6th, 2021
We submit a proposal to furnish requirements during the contract period in accordance with the
specifications and Schedule of Supplies. I hereby certify that I (we) do not have any substantial
conflict of interest sufficient to influence the bidding process on this bid. A conflict of substantial
interest is one which a reasonable person would think would compromise the open competitive
bid process.
Addenda: The undersigned acknowledges receipt of the following addenda:
#1( )
#2( )
#3( )
None( )
Legal Name of Person, Firm or Corporation
Toll Free Telephone
Local
Fax
E-Mail
Mailing Address
City & State
Zip Code
FEIN Number
Signature
Date
Typed Name of Signature
Title
If awarded a contract and purchase orders are to be directed to an address other than above, indicate
mailing address and telephone number below.
Address
City & State
Zip Code
Toll Free Telephone
Local
Fax
E-Mail
RFP Number B0001746 – Housing and Residence life ½ Ton Truck
Page 3
TAX CLEARANCE
Wichita State University strongly supports the State of Kansas Tax Clearance Process. Vendors
submitting bids or proposals which exceed $25,000 over the term of the contract shall include a copy of a
Tax Clearance Certification Form with their submittal. Failure to provide this information may be cause for
rejection of a vendor’s bid or proposal.
A “Tax Clearance” is a comprehensive tax account review to determine and ensure that the account is
compliant with all primary Kansas Tax Laws administered by the Kansas Department of Revenue (KDOR)
Director of Taxation. Information pertaining to a Tax Clearance is subject to changes(s), which may arise
as a result of a State Tax Audit, Federal Revenue Agent Report, or other lawful adjustment(s).
To obtain a Tax Clearance Certificate, you must:
Go to https://www.kdor.ks.gov/apps/taxclearance/Default.aspx to request a Tax Clearance
Certificate
Return to the website the following working day to see if KBOR will issue the certificate
If issued an official certificate, print it and attach it to your bid response
If denied a certificate, engage KDOR in a discussion about why a certificate was not issued
Bidders are expected to submit a current Tax Clearance Certificate with every bid response.
Please Note: Individual and business applications are available. For applications entered prior to
5:00 PM Monday through Friday, results typically will be available the following business day. Tax
clearance results may be denied if the request includes incomplete or incorrect information.
Please Note: You will need to sign back into the KDOR website to view and print the official tax clearance
certificate.
A copy of the Certification of Tax Clearance form received from the Kansas Department of Revenue
should be sent along with the bid response to:
Wichita State University
Purchasing Office
1845 Fairmount Street, Campus Box 012
Wichita, KS 67260-0012
Failure to provide this information may be cause for rejection of vendor’s bid or proposal.
Information about Tax Registration can be found at the following website:
http://www.ksrevenue.org/forms-btreg.html
The WSU Purchasing Office reserves the right to confirm tax status of all potential contractors and
subcontractors prior to the release of a purchase order or contract award.
In the event that a current tax certificate is unavailable, the WSU Purchasing Office reserves the right to
notify a bidder (one that has submitted a timely event response) that they have to provide a current Tax
Clearance Certificate within ten (10) calendar days, or WSU may proceed with an award to the next
lowest responsive bidder, whichever is determined by the Purchasing Director to be in the best interest of
WSU and the State.
RFP Number B0001746 – Housing and Residence life ½ Ton Truck
Page 4
CERTIFICATION REGARDING
IMMIGRATION REFORM & CONTROL
All Contractors are expected to comply with the Immigration and Reform Control Act of 1986 (IRCA), as
may be amended from time to time. This Act, with certain limitations, requires the verification of the
employment status of all individuals who were hired on or after November 6, 1986, by the Contractor as
well as any subcontractor or sub-subcontractor. The usual method of verification is through the
Employment Verification (I-9) Form. With the submission of this bid, the Contractor hereby certifies
without exception that Contractor has complied with all federal and state laws relating to immigration and
reform. Any misrepresentation in this regard or any employment of persons not authorized to work in the
United States constitutes a material breach and, at the State’s option, may subject the contract to
termination and any applicable damages.
Contractor certifies that, should it be awarded a contract by the State, Contractor will comply with all
applicable federal and state laws, standards, orders and regulations affecting a person’s participation and
eligibility in any program or activity undertaken by the Contractor pursuant to this contract. Contractor
further certifies that it will remain in compliance throughout the term of the contract.
At the State’s request, Contractor is expected to produce to the State any documentation or other such
evidence to verify Contractor’s compliance with any provision, duty, certification, or the like under the
contract.
Contractor agrees to include this Certification in contracts between itself and any subcontractors in
connection with the services performed under this contract.
________________________________________________
Signature and Title of Contractor
_____________________
Date
RFP Number B0001746 – Housing and Residence life ½ Ton Truck
Page 5
SECTION I
CONDITIONS TO BIDDING
Proposal Reference Number: The solicitation reference number RFP # B0001746 has been assigned
to this solicitation and MUST be shown on all correspondence or other documents associated with this
Solicitation and MUST be referred to in all verbal communications. All inquiries, written or verbal, shall be
directed to the Wichita State University Purchasing Office only.
Procurement Officer: Jory Boyd
Telephone: 316-978-5828
Facsimile: 316-978-3738
E-mail Address: purchasing.office@wichita.edu
Wichita State University
Office of Purchasing
1845 Fairmount, Campus Box 38
Wichita, KS 67260-0038
No communication is to be had with any other WSU employee regarding this Request except with
designated participants in attendance ONLY DURING:
Negotiations
Contract Signing
as otherwise specified in this Request.
Violations of this provision by vendor or WSU personnel may result in the rejection of the proposal.
Negotiated Procurement: This is a negotiated procurement. Final evaluation and award is made by the
Procurement Negotiation Committee (PNC) or their designees.
Appearance Before Committee: Any, all or no Bidders may be required to appear before the PNC to
explain the vendor's understanding and approach to the project and/or respond to questions from the
PNC concerning the proposal; or the PNC may award to the low bidder without conducting negotiations.
The PNC reserves the right to request information from Bidders as needed. If information is requested,
the PNC is not required to request the information of all Bidders.
Bidders selected to participate in negotiations may be given an opportunity to submit a best and final offer
to the PNC. Prior to a specified cut-off time for best and final offers, Bidders may submit revisions to their
technical and cost proposals. Meetings before the PNC are not subject to the Open Meetings Act.
Bidders are prohibited from electronically recording these meetings. All information received prior to the
cut-off time will be considered part of the vendor's best and final offer.
No additional revisions shall be made after the specified cut-off time unless requested by the PNC.
Pre-Bid/Questions/Clarification: No pre-proposal conference is scheduled for this invitation. Questions
requesting clarification of the Invitation, in lieu of sending them by express mail or postal service, must be
submitted by electronic means prior to the close of business on November 29th, 2021 to the following
contact address:
Jory Boyd
E-Mail Address: purchasing.office@wichita.edu
Once the bid has been posted, communication can only be between the Bidder and the Wichita State
University Purchasing Office. Direct communication with employees outside of the Purchasing office is not
allowed. Violations of this provision by Bidder or Wichita State University personnel may result in the
rejection of the solicitation.

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