HP Chromebooks 11 G8 or equivalent - CARES Act Solicitation

Agency: State Government of North Carolina
State: North Carolina
Type of Government: State & Local
Posted Date: Jun 25, 2020
Due Date: Jul 9, 2020
Solicitation No: 228-200433
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Contact information: Please Login to View Page
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Bid Number Description Date Issued Bid Opening Date Bid Opening Time Help
228-200433 HP Chromebooks 11 G8 or equivalent - CARES Act Solicitation 6/25/2020 7/9/2020 1:00 PM ET 228-

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Page: 1
BID No. 228-200433
BIDDER:
Solicitation (IFB, RFP, RFQ) No. 228-200433
Bidder/Offeror: ____________________________
Bidder/Offeror ID #: ________________________ {Federal Employer Identification Number or alternate identification
number (e.g., Social Security Number)}
ATTENTION TO BIDDER/OFFEROR:
Please read carefully the following notes before moving forward:
1) This page is to be filled out and returned with your bid. Failure to do so may subject your bid
to rejection.
2) Federal Employer Identification Number or alternate identification number must be provided
above. The number is used for internal processing, including bid tabulation. Pursuant to
N.C.G.S. 132-1.10(b) this identification number shall not be released to the public.
3) No bids will be accepted unless the following documentation is attached: price quote and
specification/description sheet.
4) No handwritten price quotes will be accepted.
5) Please see attached certification of eligibility under the Iran Divestment Act that must be
signed. Failure to comply and sign the certification of eligibility under the Iran Divestment Act
will subject your bid to rejection.
This page will be removed and shredded, or otherwise kept confidential,
before the procurement file is made available for public inspection.
Page: 2
BID No. 228-200433
Pitt County Schools
1717 West Fifth Street,
Greenville, N.C. 27834
Refer ALL Inquiries to: Tim DeCresie
Telephone No. (252) 830-3511
E-Mail: tdecresie@pitt.k12.nc.us
(See page 3 for mailing instructions.)
BIDDER:
INVITATION FOR BIDS NO. 228-200433
Bids will be opened: July 9, 2020
Contract Type: Open Market Solicitation
Commodity: HP Chromebooks
Using Agency Name: Pitt County Schools
Agency Requisition No. 228-200433
Commodity For Which Bid is Being Requested:
HP Chromebook 11 G8 or equivalent*
*See minimum specifications on page 5
**No remanufactured or used equipment will be accepted.
More detailed specifications on the commodity for which bids are being requested can be found on page 5 of the Invitation
for Bids.
NOTICE TO BIDDERS
Sealed bids, subject to the conditions made a part hereof, will be received at this office (1717 West Fifth Street,
Greenville, NC 27834) until 1:00 p.m. on the day of opening and then opened, for furnishing and delivering the
commodity as described herein. Refer to page 3 for proper mailing instructions.
Bids submitted via telegraph, fax machine, telephone, and electronic means, including but not limited to e-mail, in
response to this Invitation for Bids will not be acceptable.
Bids are subject to rejection unless submitted on this form.
EXECUTION
In compliance with this Invitation for Bids, and subject to all the conditions herein, the undersigned offers and agrees to
furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified
herein. By executing this bid, I certify that this bid is submitted competitively and without collusion (G.S. 143-54), that
none of our officers, directors, or owners of an unincorporated business entity has been convicted of any violations of
Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2),
and that we are not an ineligible vendor as set forth in G.S. 143-59.1. False certification is a Class I felony.
Page: 3
BID No. 228-200433
BIDDER:
Failure to execute/sign bid prior to submittal shall render bid invalid. Late bids are not acceptable.
BIDDER:
STREET ADDRESS:
P.O. BOX:
ZIP:
CITY & STATE & ZIP:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE :
TELEPHONE NUMBER: TOLL FREE TEL. NO
(800)
N.C.G.S. § 133-32 and Executive Order 24 prohibit the offer to, or acceptance by, any State Employee of any gift from anyone with
a contract with the State, or from any person seeking to do business with the State. By execution of any response in this
procurement, you attest, for your entire organization and its employees or agents, that you are not aware that any such gift has
been offered, accepted, or promised by any employees of your organization.
PRINT NAME & TITLE OF PERSON SIGNING:
FAX NUMBER:
AUTHORIZED SIGNATURE:
DATE:
E-MAIL:
Offer valid for 45 days from date of bid opening unless otherwise stated here: 365 days (See Instructions to Bidders,
Item 6). Prompt Payment Discount: _______ % __________________ days (See Instructions to Bidders, Item 7).
ACCEPTANCE OF BID
If any or all parts of this bid are accepted by Pitt County Schools, an authorized representative shall affix their signature hereto and this
document and the provisions of the Instructions to Bidders, special terms and conditions specific to this Invitation for Bids, the
specifications, and the North Carolina General Contract Terms and Conditions shall then constitute the written agreement between the
parties. A copy of this acceptance will be forwarded to the successful bidder(s).
FOR PITT COUNTY SCHOOLS USE ONLY
Offer accepted and contract awarded this ____ day of _____________________, 20_____, as indicated on attached certification,
by _____________________________________________ (Authorized representative of Pitt County Schools).
In an effort to support the sustainability efforts of the State of North Carolina we solicit your cooperation in this effort.
It is desirable that all responses meet the following requirements:
All copies are printed double sided.
All submittals and copies are printed on recycled paper with a minimum post-consumer content of 30% and
indicate this information accordingly on the response.
Unless absolutely necessary, all bids and copies should minimize or eliminate use of non-recyclable or non re-
usable materials such as plastic report covers, plastic dividers, vinyl sleeves, and GBC binding. Three-ringed
binders, glued materials, paper clips, and staples are acceptable.
Materials should be submitted in a format which allows for easy removal and recycling of paper materials.
MAILING INSTRUCTIONS: Mail only one fully executed bid document, unless otherwise instructed, and only one bid per
envelope. Address envelope and insert bid number as shown below. It is the responsibility of the bidder to have the bid
in this office by the specified time and date of opening.
DELIVERED BY US POSTAL SERVICE
BID NO. 228-200433
Pitt County Schools
Attention: Sonja Warren
1717 West Fifth Street
Greenville, N.C. 27834
DELIVERED BY ANY OTHER MEANS
BID NO. 228-200433
Pitt County Schools
Attention: Sonja Warren
1717 West Fifth Street
Greenville, N.C. 27834
Page: 4
BID No. 228-200433
BIDDER:
TABULATIONS: The Division has implemented an Interactive Purchasing System (IPS) that allows the public to retrieve
bid tabulations electronically from our Internet web site: http://www.pandc.nc.gov/. Click on the IPS BIDS icon, click on
Search for Bid, enter the bid number, and then search. Tabulations will normally be available at this web site not later
than five working days after opening. Lengthy tabulations may not be available on the Internet and requests for these
verbally or in writing cannot be honored.
VENDOR REGISTRATION AND SOLICITATION NOTIFICATION SYSTEM: Vendor Link NC allows vendors to
electronically register free with the State to receive electronic notification of current procurement opportunities for goods
and services available on the Interactive Purchasing System. Online registration and other purchasing information are
available on our Internet web site: http://www.pandc.nc.gov/.
Page: 5
BID No. 228-200433
BIDDER:
Pitt County Schools is seeking a bid on the following model Chromebook or equivalent device. Bid must include all
requested specs or higher and include Google Management and Asset Tagging to be a valid bid. Bid price must be valid
for 120 days and for any purchase quantity.
Purchase Quantity:
+/- 4000
Models:
HP Chromebook 11 G8 or Equivalent
Intel Celeron N4020 or faster
Minimum 4 GB RAM
Minimum 32 GB drive
All options must include:
Google Suite Management License (domain: pitt.k12.nc.us)
Asset Tag will consist of:
line 1: Property Of
line 2: Pitt County Schools
line 3: (252) 830-3530
line 4: barcode of number below
line 5: PCS-barcode number-740
Orders shall include a spreadsheet matching asset tag barcode to device serial number
Cost should include Bulk limited cardboard packaging
Cost should include “White Glove” service to enroll devices in Pitt County Schools organization
All bids should show a price breakdown that includes: device cost, management cost, asset tag
cost, packaging cost, shipping \ incidental charges, 7% sales tax and total unit cost
** No remanufactured or used equipment will be accepted.
*NO bids will be accepted unless the following documentation is attached: Price quote and
specification/description sheet.*
*NO handwritten price quotes will be accepted. *

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