Housing Needs Assessment

Agency: City of Sandy Springs
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
  • 541690 - Other Scientific and Technical Consulting Services
Posted Date: Mar 18, 2020
Due Date: Apr 16, 2020
Solicitation No: 20-061
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Housing Needs Assessment
  • Department: Purchasing
  • Number: 20-061
  • Start Date: 03/18/2020 10:00 am
  • Close Date: 04/16/2020 2:00 pm

REQUEST FOR PROPOSAL

RFP #20-061

HOUSING NEEDS ASSESSMENT

RESPONSE DUE DATE

APRIL 16, 2020, 2:00 PM EST

The City of Sandy Springs uses a procurement portal powered by Bonfire Interactive (“Bonfire”) for accepting and evaluating bids, statements of qualification, and proposals digitally, found by using the link below:

https://sandysprings.bonfirehub.com/opportunities/ 24903

Please contact Bonfire at Support@GoBonfire.com for technical questions related to your registration or submissions. You can also visit Bonfire’s help forum at bonfirehub.zendesk.com/hc

VOLUNTARY PRE-PROPOSAL CONFERENCE

April 3, 2020 10:00 A.M. EST

City of Sandy Springs

1 Galambos Way

Sandy Springs, Georgia 30328

Barfield Training Conference Room

(Second Floor at City Hall)

The Bonfire website will contain the RFP, any addenda, and any clarifications, schedule changes and other important information regarding the solicitation. Firms interested in responding should check these electronic pages daily. The City of Sandy Springs reserves the right, among others, to reject all responses and to waive technicalities and informalities, to make award in the best interest of the City of Sandy Springs, or to cancel this solicitation at any time.

Sealed Proposals will be received no later than April 16, 2020; 2:00 P.M. EST. The City of Sandy Springs will only accept online submissions for this RFP through the Bonfire Portal at https://sandysprings.bonfirehub.com/projects/view/ 24903. Any proposal submitted in any other format (email, paper, fax, mail, etc.) will not be accepted for any reason.

General Information:

  1. All communications regarding this solicitation must be with the assigned Procurement Agent, Jason Frazee, purchasing@sandyspringsga.gov .

  2. All questions or requests for clarification must be sent via Bonfire under Message - Opportunity Q&A: https://sandysprings.bonfirehub.com/projects/view/ 24903. Questions are due no later than April 8, 2020, 5:00 P.M. EST Questions received after this date and time may not be answered.

  3. Questions and clarifications will be answered in the form of an addendum. Any addenda, schedule changes and other important information regarding the solicitation related to this solicitation will be posted on Bonfire website at https://sandysprings.bonfirehub.com/projects/view/ 24903

20-061 Housing Needs Assessment

Attachment Preview

REQUEST FOR PROPOSALS #20-061 HOUSING NEEDS ASSESSMENT
PRE-PROPOSAL MEETING:
April 3, 2020; 10:00 a.m.
Proposals are due:
April 16, 2020; no later than 2:00 p.m.
Sealed Proposals must be received no later than April 16, 2020, 2:00 p.m. EST. The City of Sandy Springs will
only accept online submissions for this RFP through the Bonfire Portal at
https://sandysprings.bonfirehub.com/projects/view/24903. Any Proposal submitted in any other format (e-
mail, paper, fax, mail, etc.) will not be accepted for any reason.
General Information:
1. All communications regarding this procurement must be with the assigned Procurement Officer,
Charise Glass, Purchasing Manager at purchasing@sandyspringsga.gov.
2. All questions or requests for clarification must be sent via Bonfire under Message Opportunity Q&A:
https://sandysprings.bonfirehub.com/projects/view/24642
Questions are due no later than April 8, 2020, 5:00 p.m. EST. Questions received after this date and time may
not be answered.
3. Questions and clarifications will be answered in the form of an addendum. Any addenda, schedule
changes and other important information regarding this procurement will be posted on Bonfire website at
https://sandysprings.bonfirehub.com/projects/view/24642. It is the Offeror’s responsibility to check the
Bonfire portal for any addenda or other communications related to this procurement.
4. The form of contract (“Model Contract”) the City intends to execute with the selected Offeror is
included as Attachment A for review.
5. The City of Sandy Springs reserves the right to reject all bids and to waive technicalities and
informalities, and to make award in the best interest of the City of Sandy Springs.
6. An Offeror’s RFP Checklist is provided for your convenience below. This checklist is provided for
assistance only and should not be submitted with the Proposal.
TABLE OF CONTENTS
PROPOSAL SIGNATURE AND CERTIFICATION
CORPORATE CERTIFICATE
OFFEROR’S RFP CHECKLIST
SECTION 1: BACKGROUND AND GENERAL INFORMATION
SECTION 2: SCOPE OF SERVICES
SECTION 3:
SECTION 4:
SECTION 5:
SECTION 6:
SUBMITTALS
CONTENTS OF PROPOSALS AND EVALUATION CRITERIA
PRE-SUBMITTAL INQUIRIES
COMMUNICATIONS
SECTION 7:
SECTION 8:
SCHEDULE OF EVENTS
TERMS AND CONDITIONS
SECTION 9: CONTRACT INFORMATION
SECTION 10 ATTACHMENTS
Attachment A: MODEL CONTRACT, which includes all Exhibits attached thereto including:
Scope of Services and/or Contractor Proposal
Cost Proposal
Certification of Contractor - Georgia Security and Immigration Compliance Act
Certification of Consultant - Drug-Free Workplace
Affidavit Verifying Status for City Public Benefit Application
Contractor Affidavit Under O.C.G.A. § 13-10-91(b)(1)
Insurance Requirements
Notice to Contractors - Compliance with Title VI of the Civil Rights Act of 1964
PROPOSAL SIGNATURE AND CERTIFICATION
I certify that this Proposal is made without prior understanding, agreement, or connection with any
corporation, firm, or person submitting a Proposal (“Offeror”) for the same materials, supplies, equipment, or
services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation
of state and federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by
all conditions of this Proposal and certify that I am authorized to sign this Proposal for Offeror. I further certify
that the provisions of O.C.G.A. § 45-10-20, et seq. have not been violated and will not be violated in any
respect.
Authorized Signature for Offeror: _____________________________________________________________
Print/Type Name:
_____________________________________________________________
Print/Type Offeror Name Here: _____________________________________________________________
Company Name:
_____________________________________________________________
Date:
_____________________________________________________________
CORPORATE CERTIFICATE
I, _________________, certify that: I am the Secretary of the company named as Offeror in the foregoing
Proposal; that ______________________________________________, who signed said Proposal on behalf
of the Offeror, was then (title) __________________ of said company; that said Proposal was duly signed for
and in behalf of said company by authority of its governing body, and is within the scope of its corporate
powers; that said company is organized under the laws of the State of Georgia.
This _____________ day of ___________________________, 2020.
________________________________________________________________________
(Signature)
(Seal)
Corporate Name: _____________________________________________________
d/b/a: _____________________________________________
1. _______
2. _______
3. _______
4. _______
5. _______
6. _______
7. _______
8. _______
9. _______
OFFEROR’S RFP CHECKLIST
10 Critical Things to Keep in Mind When Responding
to an RFP for the City of Sandy Springs
Read the entire document. Note critical items such as: supplies/services required;
submittal dates; number of copies required for submittal; contract requirements, if
any (e.g. bonding and insurance requirements).
Note the Procurement Officer's name, address, phone numbers and e-mail address.
This is the only person you are allowed to communicate with regarding the RFP and
is an excellent source of information.
Attend the pre-submittal conference. These conferences provide an opportunity to
ask questions, obtain a better understanding of the Project, or to notify the City of
any ambiguities, inconsistencies, or errors in the RFP. This conference is voluntary,
but all potential Offerors are strongly encouraged to attend.
Take advantage of the “question and answer” period. Submit your questions to the
Procurement Officer by the due date listed in the RFP and view the answers given in
any formal “addenda” issued for the RFP. All addenda issued for an RFP will be
distributed by e-mail to Offerors.
Follow the format required in the RFP when preparing a Proposal. Provide point-by-
point responses to all sections in a clear and concise manner.
Provide complete answers/descriptions. Read and answer all questions and
requirements. Don’t assume the City or Evaluation Committee will know what your
company capabilities are or what items/services you can provide, even if you have
previously contracted with the City. Proposals are evaluated based on the information
and materials provided in response to the RFP.
Use the forms provided, e.g. cover page, reference questionnaire, etc.
Review the RFP document again to make sure that you have addressed all
requirements. The original Proposal and the requested copies must be identical and
complete. The copies are provided to the Evaluation Committee members and will be
used to evaluate Proposals.
Submit the Proposal on time. Note all the dates and times listed in this RFP, and be
sure to submit all required items on time. Late Proposals will not be accepted.
This checklist is provided for assistance only and should not be submitted with your Proposal.

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