REQUEST FOR PROPOSALS #20-061 HOUSING NEEDS ASSESSMENT
April 3, 2020; 10:00 a.m.
Proposals are due:
April 16, 2020; no later than 2:00 p.m.
Sealed Proposals must be received no later than April 16, 2020, 2:00 p.m. EST. The City of Sandy Springs will
only accept online submissions for this RFP through the Bonfire Portal at
https://sandysprings.bonfirehub.com/projects/view/24903. Any Proposal submitted in any other format (e-
mail, paper, fax, mail, etc.) will not be accepted for any reason.
1. All communications regarding this procurement must be with the assigned Procurement Officer,
Charise Glass, Purchasing Manager at email@example.com.
2. All questions or requests for clarification must be sent via Bonfire under Message Opportunity Q&A:
Questions are due no later than April 8, 2020, 5:00 p.m. EST. Questions received after this date and time may
not be answered.
3. Questions and clarifications will be answered in the form of an addendum. Any addenda, schedule
changes and other important information regarding this procurement will be posted on Bonfire website at
https://sandysprings.bonfirehub.com/projects/view/24642. It is the Offeror’s responsibility to check the
Bonfire portal for any addenda or other communications related to this procurement.
4. The form of contract (“Model Contract”) the City intends to execute with the selected Offeror is
included as Attachment A for review.
5. The City of Sandy Springs reserves the right to reject all bids and to waive technicalities and
informalities, and to make award in the best interest of the City of Sandy Springs.
6. An Offeror’s RFP Checklist is provided for your convenience below. This checklist is provided for
assistance only and should not be submitted with the Proposal.
TABLE OF CONTENTS
PROPOSAL SIGNATURE AND CERTIFICATION
OFFEROR’S RFP CHECKLIST
SECTION 1: BACKGROUND AND GENERAL INFORMATION
SECTION 2: SCOPE OF SERVICES
CONTENTS OF PROPOSALS AND EVALUATION CRITERIA
SCHEDULE OF EVENTS
TERMS AND CONDITIONS
SECTION 9: CONTRACT INFORMATION
SECTION 10 ATTACHMENTS
Attachment A: MODEL CONTRACT, which includes all Exhibits attached thereto including:
• Scope of Services and/or Contractor Proposal
• Cost Proposal
• Certification of Contractor - Georgia Security and Immigration Compliance Act
• Certification of Consultant - Drug-Free Workplace
• Affidavit Verifying Status for City Public Benefit Application
• Contractor Affidavit Under O.C.G.A. § 13-10-91(b)(1)
• Insurance Requirements
• Notice to Contractors - Compliance with Title VI of the Civil Rights Act of 1964
PROPOSAL SIGNATURE AND CERTIFICATION
I certify that this Proposal is made without prior understanding, agreement, or connection with any
corporation, firm, or person submitting a Proposal (“Offeror”) for the same materials, supplies, equipment, or
services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation
of state and federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by
all conditions of this Proposal and certify that I am authorized to sign this Proposal for Offeror. I further certify
that the provisions of O.C.G.A. § 45-10-20, et seq. have not been violated and will not be violated in any
Authorized Signature for Offeror: _____________________________________________________________
Print/Type Offeror Name Here: _____________________________________________________________
I, _________________, certify that: I am the Secretary of the company named as Offeror in the foregoing
Proposal; that ______________________________________________, who signed said Proposal on behalf
of the Offeror, was then (title) __________________ of said company; that said Proposal was duly signed for
and in behalf of said company by authority of its governing body, and is within the scope of its corporate
powers; that said company is organized under the laws of the State of Georgia.
This _____________ day of ___________________________, 2020.
Corporate Name: _____________________________________________________
OFFEROR’S RFP CHECKLIST
10 Critical Things to Keep in Mind When Responding
to an RFP for the City of Sandy Springs
Read the entire document. Note critical items such as: supplies/services required;
submittal dates; number of copies required for submittal; contract requirements, if
any (e.g. bonding and insurance requirements).
Note the Procurement Officer's name, address, phone numbers and e-mail address.
This is the only person you are allowed to communicate with regarding the RFP and
is an excellent source of information.
Attend the pre-submittal conference. These conferences provide an opportunity to
ask questions, obtain a better understanding of the Project, or to notify the City of
any ambiguities, inconsistencies, or errors in the RFP. This conference is voluntary,
but all potential Offerors are strongly encouraged to attend.
Take advantage of the “question and answer” period. Submit your questions to the
Procurement Officer by the due date listed in the RFP and view the answers given in
any formal “addenda” issued for the RFP. All addenda issued for an RFP will be
distributed by e-mail to Offerors.
Follow the format required in the RFP when preparing a Proposal. Provide point-by-
point responses to all sections in a clear and concise manner.
Provide complete answers/descriptions. Read and answer all questions and
requirements. Don’t assume the City or Evaluation Committee will know what your
company capabilities are or what items/services you can provide, even if you have
previously contracted with the City. Proposals are evaluated based on the information
and materials provided in response to the RFP.
Use the forms provided, e.g. cover page, reference questionnaire, etc.
Review the RFP document again to make sure that you have addressed all
requirements. The original Proposal and the requested copies must be identical and
complete. The copies are provided to the Evaluation Committee members and will be
used to evaluate Proposals.
Submit the Proposal on time. Note all the dates and times listed in this RFP, and be
sure to submit all required items on time. Late Proposals will not be accepted.
This checklist is provided for assistance only and should not be submitted with your Proposal.