Housekeeping Services

Agency: Dakota County
State: Minnesota
Type of Government: State & Local
Posted Date: Sep 27, 2018
Due Date: Oct 18, 2018
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Housekeeping Services

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?Dakota County is seeking proposals from qualified contractors to provide housekeeping services and facilities throughout the County. Facilities are divided between four different regions.

Proposals due: Oct. 18 at 2 p.m.

Send proposals to:
Dakota County
Facilities Management Department
Suite 2500
1590 Highway 55
Hastings, MN 55033
Phone: 651-438-4388

RFP - Housekeeping Services - Eastern Region
RFP - Housekeeping Services - Western Region

RFP - Housekeeping Services - Northern Region

RFP - Housekeeping Services - Southern Region

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Judicial Center
Pleasant Hills Library
New Chance, Juvenile Service Center
Hastings Transportation Facility
Law Enforcement Center
Administration Center
Issued: September 27th, 2018
October 18th, 2018, 2:00 PM
Dakota County
Facilities Management Department
Suite 2500
1590 W. Highway 55
Hastings, MN 55033
(651) 438-4388
Mandatory on-site Walk-through:
Date: October 10th, 2018
9:00 AM
Location: Mid-Level Dakota County Administration Center, Conference Room 2B
RFP Housekeeping East Region 2019
Page 1 of 38
A. Introduction & Instructions
B. In General
C. Evaluation Criteria
D. Proposal Evaluation
E. Owners Representatives
F. Proposal Guarantee
G. Contract Terms & Renewals
H. Proposal Form (2 pages)
I. Non-Collusion and Conflict of Interest Statement
J. Trade Secret Information Form
A. Facility Information
B. Holidays
A. Personnel
B. Facility Security Requirements
C. County Security Requirements
D. Energy Conservation Measures
E. Waste Management
F. Confidential Document Bins Records
G. Supplies
H. Equipment
I. Cleaning Standards
J. Housekeeping Services
K. Pandemic Flu plan
Exhibits (Pages 23 26)
A. Procedure and Frequency form
B. Contract Amount and Allocation
Attachments (Pages 27 38)
A. Insurance Terms
B. Standard Assurances
C. Sample Contract
Floor plans (Will be handed out at walk-through)
RFP Housekeeping East Region 2019
Page 2 of 38
1. Each Proposal must represent the entire cost to perform the services and provide the products as
outlined in this Request for Proposal for Housekeeping Services and proposer’s response to the
same. The entire cost must include all fees, permits, taxes and any other costs associated with
performing the services. All of Dakota County Facilities are Tax Exempt.
2. All proposals by corporations shall bear the official seal of the corporation, if applicable, along
with the signature of a duly authorized officer of the corporation.
3. All proposal envelopes shall be sealed and bear the inscription “PROPOSAL FOR
address of the proposer. The proposal envelopes shall be addressed to: Dakota County Facilities
Management Department, Attn: Jerry Berge, Dakota County Administration Center, 1590
Highway 55 Hastings, MN 55033. Hand delivered copies should be delivered to the same
addressee at the same address. Proposals will be received until 2:00 p.m. October 18th 2018.
4. All proposers must submit one (1) complete hard copy and an electronic PDF file of their
5. All alterations or erasures must be crossed out and the corrections thereof printed in ink or
typewritten adjacent thereto. Each person signing the proposal must initial the corrections in ink.
6. Dakota County reserves the right to accept or reject any or all proposals, to waive any defects or
to advertise for new proposals where the acceptance, rejections, waiving or advertising of such
would be in the best interests of Dakota County.
7. Proposals received prior to the due date and time will be kept secured and unopened. No
proposal received after the due date and time will be considered and will be returned to the
proposer unopened.
8. There will not be a public opening of the proposals.
9. Dakota County will not physically release or return to the proposer any proposal for purpose of
modification, withdrawal, or any other purpose.
10. Dakota County may make such investigations as it deems necessary to determine the ability of
the proposer to furnish the equipment and services outlined herein, and the proposer shall furnish
to Dakota County all such information and data for this purpose as Dakota County may request.
Dakota County reserves the right to reject any proposal if the evidence submitted by, or
investigation, of such proposer fails to satisfy Dakota County that such proposer is properly
qualified to carry out the obligations of the contract.
RFP Housekeeping East Region 2019
Page 3 of 38
A mandatory pre-proposal meeting and walk through for the Eastern Region will be conducted on
October 10th, 2018 starting at 9:00 AM at the Dakota County Administration Center, 1590
Highway 55 Hastings, MN 55033 (Mid-Level Conference room 2B). Prospective proposers are
strongly encouraged to review this complete document prior to the meeting. It is the proposer's
responsibility to bring all questions and requests for clarification concerning discrepancies,
ambiguities or omissions in the scope of services to this meeting.
Any questions after the Pre-Proposal meeting in regard to submission of a proposal are to be
directed to:
Mr. Jerry Berge
Facilities Management Department Facilities Management
All questions will be answered in writing, with a copy of the question and the answer submitted
to all attendees after the Mandatory Pre-Proposal meeting. No questions will be accepted after
the close of the business day October 12th, 2018. If questions arise that requires a change to this
RFP, all proposers will be notified of such Addendum and the proposer’s response to the RFP
must reflect such change.
Dakota County is not responsible for any costs incurred by the proposer to prepare or submit a
proposal, participate in proposer demonstrations or for any other cost to the proposer associated
with responding to the RFP.
All proposals timely submitted become the property of Dakota County upon submission, and the
proposals will not be returned to the proposers. By submitting a proposal, the proposer agrees
that Dakota County may copy the proposal for purposes of facilitating the evaluation or to
respond to requests for public data. The proposer consents to such copying by submitting a
proposal and warrants that such copying will not violate the rights of any third party, including
Pursuant to the Minnesota Government Data Practices Act, Minnesota Statutes Section
13.591, the names of all entities that submitted a timely bid/proposal to Dakota County will
be public once opened. All other information remains private until Dakota County has
completed negotiating a contract with the selected Responder. After a contract has been
negotiated, all information received is public information except “trade secret” information
as defined in Minnesota Statutes Section 13.37. All information submitted by a Responder
therefore shall be treated as public information by Dakota County unless the Responder
properly requests that information be treated as a confidential trade secret at the time of
submitting the bid/proposal.
Any request for confidential treatment of trade secret information in a Responder’s proposal
must sufficiently describe the facts that support the classification of information as
confidential trade secret. The request must include the name, address, and telephone number
of the person authorized by the Responder to answer any inquiries by Dakota County
RFP Housekeeping East Region 2019
Page 4 of 38
concerning the request for confidentiality. This information shall be provided on the Trade
Secret Information Form, see SECTION J. Dakota County reserves the right to make the
final determination of whether data identified as confidential trade secret by a Responder
falls within the trade secret exemption in the Minnesota Government Data Practices Act.
The envelope or mailing container of any documents submitted with the proposal that the
Responder believes contain confidential trade secret information must be clearly marked as
containing confidential trade secret information. Each page upon which trade secret
information appears must be marked as containing confidential trade secret information.
In addition to marking the documents as confidential, the Responder must submit one paper
and one digital copy of the proposal from which the confidential trade secret information has
been excised. The confidential trade secret information must be excised in such a way as to
allow the public to determine the general nature of the information removed while retaining
as much of the document as possible.
The Responder’s failure to request confidential treatment of confidential trade secret
information pursuant to this subsection will be deemed by Dakota County as a waiver by the
Responder of any confidential treatment of the trade secret information in the bid or
Requests by the public for the release of information held by Dakota County are subject to
the provisions of the Minnesota Government Data Practices Act, Minnesota Statutes Chapter
13. Responders are encouraged to familiarize themselves with these provisions prior to
submitting a proposal.
By submitting this bid or proposal, Responder agrees to indemnify and hold the County, its
agents and employees, harmless from any claims or causes of action relating to the County’s
withholding of data based upon reliance on the representations that the information is a trade
secret as defined in Minnesota Statutes Section 13.37 and therefore is not public, including
the payment of all costs and attorney fees incurred by the County in defending such an
Revised: 6/22/2018
RFP Housekeeping East Region 2019
Page 5 of 38

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