Hoists and Cranes Maintenance and Repair

Agency: City of Phoenix
State: Arizona
Type of Government: State & Local
NAICS Category:
  • 333923 - Overhead Traveling Crane, Hoist, and Monorail System Manufacturing
  • 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date: Jul 1, 2021
Due Date: Aug 2, 2021
Solicitation No: RFP 2122-WWT-454
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
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Hoists and Cranes Maintenance and Repair

Updated: 07/01/2021 10:55 AM

Updated: 07/01/2021 10:55 AM


Solicitation Details
Solicitation/Project Number

RFP 2122-WWT-454

Department


Water Services

Contract Specialist/Procurement Officer

Audrey Mims

Pre-Offer Conference/Pre-Submittal Meeting


07/15/2021 10:00 AM

Date Due


08/02/2021 2:00 PM

NIGP


929-47 - Lifts and Hoists,Maintenance and Repair

Additional Information

1.1.        The City of Phoenix invites electronic offers for Hoists and Cranes Maintenance and Repair Services for a seven (7)-year period commencing on or about January 1, 2022, in accordance with the specifications and provisions contained herein.
1.2.        This service is needed to avoid equipment failures that can cause interruptions in daily operations such as delivery delays and other job functions that would require lifting of large objects.

Associated Files

Solicitation responses must be submitted in a sealed envelope, unless otherwise specified in the Solicitation. The response must clearly identify the Company Name and Address, Solicitation Number, and the Bid Opening Date and Time.
It is the Bidder's responsibility to include the number of copies specified in the Solicitation.

NOTE: The City of Phoenix will NOT accept responses submitted after the Date and Time stated in the Solicitation, nor will the City of Phoenix accept responses submitted by fax or e-mail, unless otherwise specified in the Solicitation.


PLEASE NOTE: If you download a Solicitation, you also need to download all current addenda that may have been issued since the original document was posted.
It is the Bidder's responsibility to ensure that they have all addenda prior to submitting their offer.​

Interested Party Form

Please fill out the following information to be placed on the Interested Parties list for this Solicitation.

NOTE: The below form is NOT used to submit bids.
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CITY OF PHOENIX
Water Services Department
Procurement Officer: Audrey Mims
200 W. Washington St, 9th floor
Phoenix, AZ 85003
(602) 256-3343
Audrey.mims@phoenix.gov
REQUEST FOR PROPOSAL
RFP 2122-WWT-454 (AM)
HOISTS AND CRANES MAINTENANCE AND REPAIR SERVICES -
REQUIREMENTS CONTRACT
TABLE OF CONTENTS
CITY OF PHOENIX
200 W. Washington St.
9th floor
Phoenix, AZ 85003
SECTION I – INSTRUCTIONS……………………………………………………………….3
SECTION II – STANDARD TERMS AND CONDITIONS…………………………………18
SECTION III – SPECIAL TERMS AND CONDITIONS……………………………………32
SECTION IV – DEFENSE AND INDEMNIFICATION……………………………………..44
SECTION V – SCOPE OF WORK…………………………………………………………..48
SECTION VI – SUBMITTALS………………………………………………………………..52
ATTACHMENT A - CONFLICT OF INTEREST & SOLICITATION TRANSPARENCY
DISCLOSURE FORM……………………………………………………………………….. 57
ATTACHMENT B – REFERENCES……………………………………………………….. 60
ATTACHMENT C – COST OF SERVICES……………………………………………….. 64
EXHIBIT A – PARTIAL EQUIPMENT LIST AND LOCATIONS………………… ………67
Solicitation Number: RFP-2122-WWT-454
Page 2
Rev. 12/2019
SECTION I - INSTRUCTIONS
CITY OF PHOENIX
200 W. Washington St.
9th floor
Phoenix, AZ 85003
Please read before continuing to the offer document. This list may not
include every requirement; the purpose is to assist vendors, but vendors are
expected to read and comply with the entire solicitation.
SOLICITATION RESPONSE CHECK LIST
Check off each of the following as the necessary action is completed.
All forms have been completed and signed, including Solicitation Disclosure form.
All Submittals are included.
Reviewed and verified prices offered.
Checked price extensions and totals.
Reviewed the insurance requirements, if any, to assure compliance.
Included the specified number of copies of the offer as indicated in Submittal
section.
Included signed addenda, if any.
Email submittal to the email address in the Submittal section.
Email should include your company name, address, the solicitation number,
solicitation title and the offer opening date.
Email the response timely – City must receive offers no later than the date
and time indicated in the Schedule of Events or addenda.
Solicitation Number: RFP-2122-WWT-454
Page 3
Rev. 12/2019
SECTION I - INSTRUCTIONS
CITY OF PHOENIX
200 W. Washington St.
9th floor
Phoenix, AZ 85003
1. DESCRIPTION – STATEMENT OF NEED:
1.1. The City of Phoenix invites electronic offers for Hoists and Cranes Maintenance and
Repair Services for a seven (7)-year period commencing on or about January 1, 2022,
in accordance with the specifications and provisions contained herein.
1.2. This service is needed to avoid equipment failures that can cause interruptions in daily
operations such as delivery delays and other job functions that would require lifting of
large objects.
1.3. This solicitation is available through Arizona Relay Service 7-1-1. Please call TTY 800-
367-8939 for assistance.
1.4. Notwithstanding the foregoing, this Agreement will terminate upon the earliest
occurrence: by reaching the end of the term including any extensions exercised, or
termination pursuant to the provisions of this Agreement.
2. CITY’S VENDOR SELF-REGISTRATION AND NOTIFICATION:
Vendors must be registered in the City’s procurePHX Self-Registration System at
https://www.phoenix.gov/procure to respond to solicitations and access procurement
information. The City may, at its sole discretion, reject any offer from an Offeror who has not
registered.
3. SCHEDULE OF EVENTS:
ACTIVITY
Solicitation Issue Date
DATE (All times are local
Phoenix time)
LOCATION
July 1, 2021
https://solicitations.phoenix.gov
Pre-Offer Conference
July 15, 2021, 10:00a.m.
*via WebEx by appointment only
Written Inquiries Due Date
Offers Due Electronically
July 20, 2021, 5:00p.m.
August 2, 2021, 2:00p.m.
Email to:
wsdprocurement@phoenix.gov
Email to:
wsdprocurement@phoenix.gov
* Any questions that offerors would like addressed at the Pre-offer Conference are required
to be submitted on July 13, 2021 to wsdprocurement@phoenix.gov.
The City reserves the right to change dates and/or locations as necessary, and the City
does not always hold a Pre-Offer Conference or Site visit.
Solicitation Number: RFP-2122-WWT-454
Page 4
Rev. 12/2019
SECTION I - INSTRUCTIONS
CITY OF PHOENIX
200 W. Washington St.
9th floor
Phoenix, AZ 85003
4. PREPARATION OF OFFER:
4.1. All forms provided in Submittal Section must be completed and submitted with the offer.
The signed and completed Solicitation Disclosure form must be included or your offer
may be deemed non-responsive.
4.2. It is permissible to copy Submittal forms if necessary. Erasures, interlineations, or other
modifications of the offer must be initialed in original ink by the authorized person signing
the offer. No offer will be altered, amended or withdrawn after the specified offer due
date and time. The City is not responsible for Offeror’s errors or omissions.
4.3. All time periods stated as a number of days will be calendar days.
4.4. It is the responsibility of all Offerors to examine the entire solicitation and seek
clarification of any requirement that may not be clear and to check all responses for
accuracy before submitting an offer. Negligence in preparing an offer confers no right of
withdrawal after due date and time. Offerors are strongly encouraged to:
4.4.1. Consider applicable laws and/or economic conditions that may affect cost,
progress, performance, or furnishing of the products or services.
4.4.2. Study and carefully correlate Offeror’s knowledge and observations with the
solicitation and other related data.
4.4.3. Promptly notify the City of all conflicts, errors, ambiguities, or discrepancies that
Offeror has discovered in or between the solicitation and other related documents.
4.4.4. The City does not reimburse the cost of developing, presenting or providing any
response to this solicitation. Offers submitted for consideration should be
prepared simply and economically, providing adequate information in a
straightforward and concise manner. The Offeror is responsible for all costs
incurred in responding to this solicitation. All materials and documents submitted
in response to this solicitation become the property of the City and will not be
returned.
4.4.5. Offerors are reminded that the specifications stated in the solicitation are the
minimum level required and that offers submitted must be for products or services
that meet or exceed the minimum level of all features specifically listed in this
solicitation. Offers offering less than any minimum specifications or criteria
specified are not responsive and should not be submitted.
4.4.6. Offer responses submitted for products considered by the seller to be acceptable
alternates to the brand names or manufacturer’s catalog references specified
herein must be submitted with technical literature and/or detailed product
brochures for the City’s use to evaluate the products offered. Offers submitted
without this product information may be considered as non-responsive and
rejected. The City will be the sole judge as to the acceptability of alternate
products offered.
Solicitation Number: RFP-2122-WWT-454
Page 5
Rev. 12/2019

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