Hired Trucks & Road Bldg Equipment

Agency:	Portage County
State:	Wisconsin
Type of Government:	State & Local
NAICS Category:	115310 - Support Activities for Forestry 237310 - Highway, Street, and Bridge Construction
Posted Date:	Feb 16, 2023
Due Date:	Mar 14, 2023
Solicitation No:	2023-06
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Attachment Preview

Request for Bid (RFB)

for

Hired Trucks and Road

Building Equipment for

2023

Bid #2023-06

Issued by:

Portage County

Purchasing Department

All required bid document/copies must be submitted

No later than 2:00 PM 3/14/2023 to:

Portage County Purchasing

1462 Strongs Ave

Stevens Point WI 54481

LATE BIDS WILL BE REJECTED

There will be a public opening for this Bid

1462 Strongs Ave

Stevens Point WI 54481

For further information regarding this

RFB contact Karen Kluck

At (715) 346-1333

Email: kluckk@co.portage.wi.gov

Issued: 2/21/2023

PORTAGE COUNTY

WISCONSIN

BID #2023-06

PAGE 2 OF 13

SECTION SUBJECT

TABLE OF CONTENTS

PAGE #

1. GENERAL INFORMATION AND SCOPE ............................................................................................ 3

2. CONTRACT TERM...................................................................................................................................... 3

3. QUESTIONS .................................................................................................................................................. 3

4. METHOD OF BID ........................................................................................................................................ 4

5. BID SUBMISSION ....................................................................................................................................... 4

6. BID RESPONSE REQUIREMENTS........................................................................................................ 4

8. METHOD OF AWARD ............................................................................................................................... 4

9. BIDDER/CONTRACTOR QUALIFICATIONS .................................................................................... 4

10. SPECIFICATIONS........................................................................................................................................ 5

11. ON SITE SERVICE....................................................................................................................................... 5

12. SUBCONTRACTING OR THIRD PARTY PAYMENTS .................................................................... 5

13. FIRM PRICES................................................................................................................................................ 6

14. INVOICING REQUIREMENTS ................................................................................................................ 6

15. CONTRACT CANCELLATION ................................................................................................................ 6

16. APPEALS PROCESS ................................................................................................................................... 6

ATTACHMENT A – SIGNATURE AND AUTHORITY AFFIDAVIT FORM

ATTACHMENT B – REFERENCES SHEET

ATTACHMENT C – BID OFFER FORM

ATTACHMENT D – STANDARD TERMS AND CONDITIONS

PORTAGE COUNTY

WISCONSIN

BID #2023-06

PAGE 3 OF 13

1. GENERAL INFORMATION AND SCOPE

The County of Portage Wisconsin (County), through its Purchasing Department (Purchasing), requests

bids to establish a call list and contracts with owner/operators of quad-axle trucks and road building

equipment interested in working on County road projects and roadway maintenance.

The attached Standard Terms and Conditions shall govern this bid unless specifically modified in these

bid documents. Conditions of bid that include the word "must" or "shall,” describe a mandatory

requirement. All specifications are defined as mandatory minimum requirements unless otherwise

stated. If no bidder is able to comply with a given specification or condition of bid, Purchasing reserves

the right to delete that specification or condition of bid. Failure to meet specification requirements shall

disqualify your bid. Vendors may not submit their own contract document as a substitute for these

terms and conditions.

Retain a copy of these Bid documents for your files. Should you receive an award, these Bid documents

become your contract terms and conditions.

Contract Execution: Portage County utilizes a web based electronic signature program (DocuSign) for the

execution of contracts that do not require notarization. By submitting your bid you are agreeing to the

use of this program to sign documents should you receive an award. There is no cost to the bidder

associated with this process.

Definitions: The following definitions are used throughout the RFB documents:

Bidder/Vendor means a company or individual submitting a bid response to this RFB

Contractor means bidder awarded the contract

County means the County of Portage Wisconsin

Purchasing means the County of Portage Purchasing Department

RFB means Request for Bid

State means the State of Wisconsin

VendorNet means the State of Wisconsin’s electronic purchasing information system

2. CONTRACT TERM

Date of award, through the following years bidding process (12 months). Any extension must be

authorized by mutual agreement of the vendor and the County.

3. QUESTIONS

If a vendor discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency

in this RFB they shall notify the Procurement Director named below of such error and request a

modification or clarification.

Any communications or questions regarding the specifications, or special conditions of bid should be

written and submitted to Purchasing as soon as possible, but no later than 3/14/2023. Purchasing will

respond to questions if necessary by issuing an official addendum, posted on VendorNet and on the

Portage County Website. Bidders are responsible for checking these websites for any addenda before

submitting a bid. Failure to acknowledge addenda may disqualify your bid.

http://vendornet.state.wi.us

http://www.co.portage.wi.us/

Any correspondence or questions submitted must include the bid number

PORTAGE COUNTY

WISCONSIN

BID #2023-06

PAGE 4 OF 13

Submit questions in writing via email to:

Karen Kluck, Procurement Specialist, e-mail: kluckk@co.portage.wi.gov

Phone: 715-346-1333

4. METHOD OF BID

Bidder shall submit a unit price for each item. All prices must be quoted in U.S. Dollars. Bids requiring

an order minimum may be disqualified. Bidder must bid on the enclosed Bid Offer Form.

5. BID SUBMISSION

Bidders must submit an original and one copy including all required materials for acceptance of their bid

by the date and time listed on the Bid Cover Sheet. Any bids received after that time and date will be

rejected. Receipt of a bid by the US mail system does not constitute receipt of a bid by Purchasing, for

purposes of this RFB. Also refer to the Bid Response Requirements.

Faxed and e-mailed bids are not accepted. Bids must be mailed or delivered to:

Portage County Purchasing Department

1462 Strongs Ave

Stevens Point WI 54481

All bids are to be packaged, sealed, and show the following information on the outside of the package:

-Vendor's Name and Address

-Request for Bid Title

-Request for Bid Number

-Bid Due Date

6. BID RESPONSE REQUIREMENTS

7. In order for your bid to be considered, the following information must be provided by the due date and

time listed on the bid cover page. Failure to include any required documents will disqualify your bid.

Include an original and a copy:

7.1 Signature and Authority Affidavit Form, Attachment A (Acknowledge addendum(s) if any.)

7.2 References Sheet, Attachment B

7.3 Bid Offer Form, Attachment C

The Signature and Authority Affidavit submitted in response to this RFB must be signed by the person in

the Contractor's organization who is responsible for the decision as to the prices being offered in the Bid

or by a person who has been authorized in writing to act as agent for the person responsible for the

decision on prices and services. Failure to provide these forms/information with your bid submittal may

disqualify your bid. The County encourages all bidders to print their submission double-sided to save

paper.

8. METHOD OF AWARD

Award(s) shall be made on the basis of the lowest net unit price per item from a responsive, responsible

bidder(s) who meets specifications. Multiple bidders may be awarded. Timeliness and availability may

be considered when making this award.

9. BIDDER/CONTRACTOR QUALIFICATIONS

To be eligible for a contract award, you must be qualified and able to provide the following:

PORTAGE COUNTY

WISCONSIN

BID #2023-06

PAGE 5 OF 13

9.1 Bidder must supply references of three firms to which similar service have been provided during

the past five years to a comparable-sized institution or company. If contacted, all of those

references must verify that a high level of satisfaction was provided. Use Attachment B to list

references.

9.2 Bidder must be in the business of operating trucks or road building equipment for the past three

years.

9.3 Awarded contractor must provide Purchasing a Certificate of Insurance and maintain the minimum

limits specified for the term of the contract. All policies must be issued with a 30-day cancellation

notice, by an insurance company licensed to do business in the State of Wisconsin, with a

minimum AM Best rating of A1, and signed by an authorized agent.

Maintain worker's compensation insurance as required by Wisconsin Statutes, for all employees

engaged in the work.

Maintain commercial liability, bodily injury and property damage insurance against any claim(s)

which might occur in carrying out this agreement/contract. Minimum coverage shall be one

million dollars ($1,000,000) liability for bodily injury and property damage including products

liability and completed operations. Provide motor vehicle insurance for all owned, non-owned and

hired vehicles that are used in carrying out this contract. Minimum coverage shall be one million

dollars ($1,000,000) per occurrence combined single limit for automobile liability and property

damage. Portage County shall be listed as an additional insured on the GL policy.

10. SPECIFICATIONS

The following specifications are minimum acceptable requirements. Bid specifications may not be

revised without an official written addendum issued by Purchasing.

10.1 Truck and equipment operators must be properly licensed and trained in accordance with federal,

state and local laws, codes, ordinances and industry standards.

10.2 Operators must perform all work in a professional and safe manner.

10.3 Trucks and equipment must be in good working order and meet or exceed industry standards for

the type of work assigned or requested.

10.4 Road building and maintenance equipment includes graders, dozers, pavers, milling machines,

diggers, rollers, logging equipment, road maintenance equipment, etc.

10.5 Any mobilization cost for construction equipment shall be listed separately and clearly labeled as

mobilization. The price listed shall be the price per mobilization.

11. ON SITE SERVICE

In carrying out the scope of this contract, the Contractor shall be required to perform services on County

property. Bidders must include all transportation, fuel, and insurance charges. Failure to include these

costs may disqualify your bid.

12. SUBCONTRACTING OR THIRD PARTY PAYMENTS

All subcontracting shall be pre-approved by the County before any work begins. Subcontractors must

abide by all terms and conditions of the contract. The prime contractor shall be responsible for all

subcontractor(s) work and payment. The County will not pay any subcontractor or third parties directly.

Hired Trucks & Road Bldg Equipment

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