Agency: Department of Transportation
State: Virginia
Type of Government: Federal
FSC Category:
  • C - Architect and Engineering Services - Construction
NAICS Category:
  • 541330 - Engineering Services
Posted Date: Sep 19, 2017
Due Date: Oct 25, 2017
Solicitation No: DTFH7117R00007
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Solicitation Number :
Notice Type :
Combined Synopsis/Solicitation
Synopsis :
Added: Aug 30, 2017 4:25 pm

The Federal Highway Administration (FHWA), Eastern Federal Lands Highway Division (EFLHD), anticipates awarding multiple award, Indefinite Delivery, Indefinite Quantity Contracts (IDIQCs) for highway and/or bridge design and engineering services and for other engineering, planning, and architectural services for construction projects predominantly associated with Federal Land Management agencies (National Park Service, U.S. Forest Service, Fish and Wildlife Service, etc.) within the eastern United States. The states include: Maine, Vermont, New Hampshire, Massachusetts, Connecticut, Rhode Island, New York, New Jersey, Delaware, Pennsylvania, Maryland, Virginia, West Virginia, Ohio, Indiana, Michigan, Kentucky, Wisconsin, Iowa, Minnesota, Illinois, Missouri, North Carolina, South Carolina, Georgia, Florida, Alabama, Mississippi, Louisiana, Arkansas, Tennessee, the District of Columbia, Puerto Rico, and the U.S. Virgin Islands. EFLHD reserves the right to use the IDIQ contracts within any U.S. territory or state. For additional information on the selection of engineering firms for IDIQ contracts see FAR Part 36.6.

The EFLHD anticipates awarding a maximum of four (4) or more individual IDIQC contracts. The primary services work will predominantly be highway and/or bridge design and related engineering services. The secondary services work includes geotechnical, hydraulics and hydrology, survey and mapping, traffic and safety engineering, structural engineering, planning, value engineering, environmental compliance, landscaping, architectural and architecturally related services and other engineering services as may be required. The purpose of this procurement is to select a maximum of four firms that are highly qualified to provide highway and bridge engineering services.

This procurement is being made under the North America Industry Classification Code 541330 and is open to all business concerns. Architect-Engineer selection procedures will be used and selection will be non-project specific through the selection stage. Annual Representations and Certifications FAR 52.204-8 (most recent edition). The Representations and Certifications must be filled-in online at https://www.acquisition.gov . The required VETS-4212 "Federal Contractor Veterans' Employment Report" must also be filled-in online at http://www.dol.gov/vets/vets4212.htm per FAR 52.222-37 (most recent edition).

Please send all questions concerning this project to eflhd.contracts@dot.gov . Include the solicitation number, project name and number, requesting firm and address, a point of contact and telephone number. Requests for 'faxing' or overnight mailing will not be accepted.

Important Payment Requirements: In accordance with Federal Acquisition Regulation (FAR) Subpart part 4.1102, prospective contractors will be registered in System of Award Management (SAM) database prior to award of a contract. Also, FAR clause 52.232-33 (most recent edition) requires CCR registration for payment. SAM registration is available on line at the following Internet web address: www.sam.gov .

Important Subcontracting Plans Requirements: Required from all "other than Small business" when requirement is expected to exceed $700,000 ($1,500,000 for construction) [FAR 19.702]. Contracting Officer, Contracting Officer Technical Representative, and Small Business Specialist are responsible for approving a reasonable and realistic plan. [FAR 19.705-4] [TAM 1219.201(e)(6)]. Legislated subcontracting goals: 5% Small Disadvantaged Business, 5% Small Women-owned Business Concern, 3% Small Disadvantaged Veteran-owned Small Business. Copy of each subcontracting plan (or contractor statement that no subcontracts are to be awarded) must be provided to Office of Small Disadvantaged Business Utilization prior to close of negotiations, (or notice to proceed with IFB) [TAM 1219.705-5 and -6].

All work must be performed or approved by a registered Professional Engineer. All electronic plans and specifications must be in Microsoft Office (Word, Excel, Database, etc.), Microstation and Open Roads software and other FLH approved and compatible software. Familiarity with the FHWA is desired and AASHTO policies are required. Pre-selection and selection will be based on the following criteria with special consideration given to firms showing sensitivity to environmental and aesthetic aspects of highway and bridge design:

The technical evaluation criteria are listed below:

(1) Specialized experience and technical competence of the firm in providing highway and bridge design and associated services as listed in this synopsis.

(2) Professional qualifications necessary for performance of these types of services as listed in this synopsis.

(3) Capacity to accomplish all work in the required time. List numbers of teams available to do the types of services as listed in this synopsis including subcontractors.

(4) Past performance will be evaluated on highway and bridge design and associated services contracts with Government Agencies and Private Industry in terms of quality of work, cost control, and compliance with performance schedules. Firms must identify references for past performance that include a point of contact (POC), current telephone number, dates of performance, name of project, and the POC's e-mail address. The period of performance must be within the past 7 years. Include any project specific or management awards received within the last 5 years along with references that include a Point of Contact and phone number. Provide interim or final past performance evaluations for the example projects in Section F. of the SF330. In addition to the example projects, additional past performance evaluations may be provided as well.

(5) Knowledge, familiarity, and ability to incorporate State and local design and construction practices within most states region-wide.

(6) Specific strategy in efficiently managing subcontractors, controlling project and design costs and maintaining project schedule with responsibility for project delivery.

Directly address the technical evaluation criteria in the SF 330, Section "H". Additional Information" along with any other relevant information.

Note that Criteria 1, 3, 4 and 6 are worth 20 points each and Criteria 2 and 5 are worth 10 points each.

Note: Attached at the end of this document is a form the firm can use to try to obtain past performance information. You can fill in the name and address of your company and Project Name and for what agency the work was performed. Send this out to your Project Manager at the DOT or other agency/firm to fill out and send directly to Raymond.Delpesche@dot.gov by email. If the Project Manager will not provide past performance information send us an email from them stating this.

Although this solicitation is open to all firms, the following is provided for minority, women, and disadvantaged business enterprises only: The Department of Transportation (DOT), Office of Small and Disadvantaged Business Utilization (OSDBU), has a program to assist minority, women-owned, and disadvantaged business enterprises to acquire short-term working capital assistance for transportation-related contracts. Loans are available under the DOT Short Term Lending Program (STLP) at prime interest rates to provide accounts receivable financing. The maximum line of credit is $750,000. For further information and applicable forms concerning the STLP, please call the OSDBU at (800) 532-1169.

No solicitation package is available. The successful firm or firms will be awarded an IDIQC based on data contained in their SF330s, past performance references and pertinent past performance information available from other sources. Interviews of pre-selected firms may be conducted if determined necessary. Forms can be downloaded from https://www.gsa.gov/portal/forms/download/116486 . After successful negotiations with the firms, individual IDIQ contracts will be awarded. The proposed work will be for one base year and four one-year options. All Task Orders issued under the IDIQCs will be firm-fixed price. The individual Task Orders will be issued based upon the terms of the IDIQC and when project needs are identified for a specific project(s). The minimum guaranteed contract amount is $3,000 over the life of the contract and the estimated total contract amount is $4,500,000.

Interested firms having the capabilities for this work are invited to submit Part I of the SF 330 for the prime and/or joint venture firm, and Part II of the SF 330 for each member of the proposed team or subcontractors, by addressing a transmittal letter to the office shown. Joint Ventures must also submit a copy of the Joint Venture Agreement.

The SF 330 should be completed per the instructions on the form and may be expanded, if necessary, to address the selection criteria fully.

Submittals are due September 18, 2017 at 2:00 p.m. local time; send six (6) copies and a CD of the submittals to:

Federal Highway Administration

Attn: Raymond Delpesche

Attn: 21400 Ridgetop Circle

Sterling, VA 20166

Clearly label the envelope regarding DTFH7117R00007 in a prominent location. All firms will be notified of the results approximately 90 days after the closing date.

Added: Sep 19, 2017 4:06 pm
The response date has been extended from September 18, 2017 at 2:00 p.m to October 25, 2017 at 2:00 p.m.
Please consult the list of document viewers if you cannot open a file.
Past Performance Questionnaire
Other (Draft RFPs/RFIs, Responses to Questions, etc..)
Past Performance Questionnaire
Posted Date:
September 1, 2017
Description: Past Performance Questionnaire. You can fill in the name and address of your company and Project Name and for what agency the work was performed. Send this out to your Project Manager at the DOT or other agency/firm to fill out and send directly to me at, Raymond.Delpesche@dot.gov by email. If the Project Manager will not provide past performance information send us an email from them stating this
Contracting Office Address :
21400 Ridgetop Circle
Sterling, Virginia 20166
Place of Performance :
Sterling, Virginia 20166
United States
Primary Point of Contact. :
Raymond H Delpesche,
Phone: 7039483561
Fax: 571-434-1551
Secondary Point of Contact :
Phone: 7034046205
Fax: 571-434-1551

Related Document

Mar 21, 2018[Award] AWARD - Highway and/or Bridge Design and Engineering Services

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