Herbicide Application

Agency: State Government of Delaware
State: Delaware
Type of Government: State & Local
NAICS Category:
  • 115310 - Support Activities for Forestry
  • 561730 - Landscaping Services
Posted Date: Nov 6, 2020
Due Date: Dec 8, 2020
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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Bid Solicitation Details
Bid Status Details
for
Herbicide Application,
DOT2009-HERB_APP
Solicitation Ad Date 11/6/2020
Deadline for Bid Responses 12/8/2020 at 2:00 p.m. Local Time
Supporting Documents Invitation to Bid
Temporary Bid Opening Changes
Contact Information dot-ask@delaware.gov

Attachment Preview

State of Delaware
DEPARTMENT OF TRANSPORTATION
INVITATION TO BID
HERBICIDE APPLICATION
ITB Number:
DOT2009-HERB_APP
- Deadline to Respond -
TUESDAY, DECEMBER 8, 2020
PRIOR TO 2:00 P.M. Local Time
Bids shall be submitted to:
State of Delaware
DEPARTMENT OF TRANSPORTATION
Administration Building
Contract Administration
800 Bay Road, Dover, DE 19901
QUESTIONS are to be submitted via e-mail to DOT-ask@delaware.gov
Responses to Questions will be posted to this project at http://www.bids.delaware.gov.
Version: Nov 15, 2019
Page 1 of 46
DEPARTMENT OF TRANSPORTATION
ITB No: DOT2009-HERB_APP
ATTENTION ALL BIDDERS:
return
The enclosed packet contains an "Invitation To Bid" for;
HERBICIDE APPLICATION
The invitation consists of the following:
SECTION A GENERAL PROVISIONS
SECTION C TECHNICAL SPECIFICATIONS
SECTION D AWARD AND EXECUTION
SECTION E GENERAL AUTHORITY
SECTION F DEFINITIONS
SECTION G BID REQUIREMENTS
SECTION H BID SUBMITTAL
ATTACHMENTS
Attachment A - Non-Collusion Statement/Affirmation
Attachment B - Subcontractor Information Form
Attachment C - Business References Form
Attachment D - Exception Form
Attachment E - Confidentiality Form
Attachment F - Bid Forms
All Documents, Attachments and Appendixes are made part of this solicitation and are available for download at:
http://bids.delaware.gov/
Please review and follow the information and instructions contained in all sections of this Invitation to Bid.
Should you have questions, please email; DOT-ask@delaware.gov.
Page 2 of 46
DEPARTMENT OF TRANSPORTATION
ITB No: DOT2009-HERB_APP
SECTION A GENERAL PROVISIONS
return
DESCRIPTION:
This Invitation to Bid (ITB) is issued to cover requirements for the Department of Transportation for furnishing and applying
herbicide solution(s) to vegetation along roadsides. It is the intent of the Department to award this contract by County and
Limited Access Roads.
1. KEY DATES/MILESTONES
The following dates and milestones apply to this Invitation To Bid (ITB) and subsequent contract award. Vendors are
advised that these dates and milestones are not absolute and may change due to Addendums to this ITB or unplanned
events during the bid proposal and award process.
Activity
Written Questions Due No Later Than:
Due Date
Ten (10) days prior to Bid Due Date
Written Answers Last Posted No Later Than: Two (2) days prior to Bid Due Date
Bid Due Date:
Shown on Page 1 (May be Superseded by Addendums)
Public Bid Opening
2:00 P.M. Local Time on Bid Due Date
The Department may extend the time and place for opening of bids from that described on not less than 2 calendar days’
notice, by posting such notice on this project’s Webpage at http://bids.delaware.gov/.
2. PUBLIC BID OPENING
Bidders or their authorized representatives are invited, but not required, to the bid opening currently being held by
phone. Members of the public and interested parties may call in to hear the reading of the bids. The telephone number
to call is 1-(408) 418-9388. When prompted, enter Meeting Number (access code): 173 970 0618#. If these changes,
a notice will be placed on the project’s Webpage.
The public bid opening ensures the citizens of Delaware that contracts are being bid fairly on a competitive basis and
comply with Delaware procurement laws. The bids will be publicly opened on the date and at the time specified on
page one unless changed via posted Addendum and shall be awarded within thirty (30) days thereafter, unless extended
by mutual agreement. The main purpose of the bid opening is to reveal the names of the bidders, not to serve as a forum
for determining the apparent low bidders. The disclosure of additional information, including prices, shall be at the
Department’s discretion until such time that the responsiveness of each bid has been determined. After receipt of a fully
executed contract(s), the successful vendor(s) and pricing will be posted at http://contracts.delaware.gov/.
3. INQUIRIES & QUESTIONS > DOT-ask@delaware.gov
We will be pleased to answer any questions you may have in formulating your response to this Invitation to Bid.
Questions regarding the interpretation of this Invitation must be received in writing by the date shown above. Questions
and Answers will be posted at http://bids.delaware.gov/. Questions must make specific reference to the section(s) and
page numbers from this ITB where applicable. Oral explanations or instructions will not be binding.
4. DESIGNATED CONTACT > DOT-ask@delaware.gov > (302) 760-2031
All requests, questions, or other communications about this RFP shall be made via E-Mail to the Delaware Department
of Transportation. Address all communications to the email address listed above; communications made to other State
of Delaware personnel may disqualify the vendor. Attempting to ask questions by phone or in person will not be
recognized as valid and Vendors should rely only on written statements issued by the ITB designated contact. All contact
with State of Delaware employees, contractors or agents of the State of Delaware concerning this ITB shall be conducted
in strict accordance with the manner, forum and conditions set forth in this ITB.
Page 3 of 46
DEPARTMENT OF TRANSPORTATION
ITB No: DOT2009-HERB_APP
5. CONTRACT TERM AND EXTENSIONS
Each awarded vendor’s contract and prices shall be valid for an initial Term of three (3) years from contract execution.
The contract may be renewed for two (2) additional, one-year extension periods through negotiation between the Vendor
and the Department. Negotiation should be initiated no later than ninety (90) days prior to contract termination. The
State reserves the right to extend this contract on a month-to-month basis for a period of up to three months.
6. PRICE ADJUSTMENT
If agreement is reached to extend this contract beyond the initial Term as described above, the Department and the
Vendor shall have the option of agreeing to a new rate for the extended period.
The Vendor is not prohibited from offering a price reduction on its services or materiel offered under the contract. The
State is not prohibited from requesting a price reduction on those services or materiel during the initial term or any
subsequent options that the State may agree to exercise.
7. ADDENDA TO THE INVITATION TO BID
If it becomes necessary to revise any part of this ITB, revisions will be posted at http://bids.delaware.gov/. By submitting
an offer to the State, vendors have acknowledged receipt, understanding and commitment to comply with all materials,
revisions, and addenda related to the Invitation to Bid.
8. SHIPPING TERMS
F.O.B. DESTINATION; Freight Pre-paid and Allowed: Vendor owns all goods in transit and is liable for delivery
to the point of destination. Vendor is responsible for filing any claims with the delivering carrier for breakage or other
loss and for any damage resulting from transportation. The vendor shall include the cost of freight in the unit price bid.
9. SAMPLES OR BROCHURES
Samples or brochures are optional for evaluation purposes.
10. BID BOND REQUIREMENT
The requirement for a Bid Bond has been waived.
11. PERFORMANCE BOND REQUIREMENT
There is no Performance Bond required.
12. STATE OF DELAWARE BUSINESS LICENSE
Prior to receiving an award, the successful vendor shall either furnish proof of State of Delaware Business Licensure or
initiate the process of application where required. An application may be requested in writing to: Division of Revenue,
Carvel State Building, P.O. Box 8750, 820 N. French Street, Wilmington, DE 19899-8750 or by telephone to one of the
following numbers: (302) 577-8201 - Public Service, (302) 577-8205 - Licensing Department.
Information regarding the award of this contract will be given to the Division of Revenue. Failure to comply with the
State of Delaware licensing requirements may subject your organization to applicable fines and/or interest penalties.
13. EXAMINATION OF SPECIFICATIONS AND PROVISIONS
The bidder shall examine carefully this proposal, forms, attachments, and appendices of this ITB. The bidder shall
investigate and satisfy itself as to the conditions to be encountered, specifications, quality and quantities of the material
to be furnished, and the full requirements of this ITB. The submission of a proposal shall be conclusive evidence that
the bidder has made examination of all requirements of this ITB. Bidders are required to fully acquaint themselves as
to State procurement laws, regulations and this Invitation to Bid prior to submitting a bid.
Page 4 of 46
DEPARTMENT OF TRANSPORTATION
ITB No: DOT2009-HERB_APP
14. QUANTITIES
The attention of bidders is called to the fact that, unless stated otherwise, the quantities given in the proposal are best
estimates and are given as a basis for the comparison of bids. Quantities ordered may be increased or decreased by any
eligible agency as deemed necessary during the period of the contract. Bidders shall recognize there are no guaranteed
minimum contract quantities or values associated with this solicitation.
15. MANDATORY INSURANCE REQUIREMENTS
As a part of the contract requirements, the awarded firm must obtain at its own cost and expense and keep in force and
effect during the term of this contract, including all extensions, the minimum coverage limits specified below with a
surety satisfactory to the State. Awarded firms must carry the following coverage and provide a certificate of insurance
after award:
a. Worker’s Compensation and Employer’s Liability Insurance in accordance with applicable law.
b. Commercial General Liability - $1,000,000 per occurrence/$3,000,000 per aggregate.
c. Product Liability - $1,000,000 per occurrence/$3,000,000 aggregate.
d. Automotive Liability Insurance covering all automotive units used in the work (including all units leased from
and/or provided by the State to Vendor pursuant to this Agreement as well as all units used by Vendor, regardless
of the identity of the registered owner, used by Vendor for completing the Work required by this Agreement to
include but not limited to transporting Delaware clients or staff), providing coverage on a primary non-
contributory basis with limits of not less than:
1. $1,000,000 combined single limit each accident, for bodily injury;
2. $250,000 for property damage to others;
3. $25,000 per person per accident Uninsured/Underinsured Motorists coverage;
4. $25,000 per person, $300,000 per accident PIP benefits if carrying any of our clients or employees; and
5. Comprehensive coverage for all vehicles leased from the State of Delaware Fleet Services which shall cover
the replacement cost of the vehicle in the event of collision, damage or other loss.
Should any of the above described policies be cancelled before expiration date thereof, notice must be delivered in
accordance with the policy provisions.
Before any work is done pursuant to this Agreement, the Certificate of Insurance and/or copies of the insurance policies,
referencing the contract number stated herein, shall be filed with the State. The certificate holder is as follows:
Delaware Department of Transportation, P.O. Box 800, Dover, DE 19903 ITB: DOT2009-HERB_APP
In no event shall the State or Department be named as an additional insured on any policy required under this agreement.
Nothing contained herein shall restrict or limit the Vendor’s right to procure insurance coverage in amounts higher than
those required by this Agreement. To the extent that the Vendor procures insurance coverage in amounts higher than
the amounts required by this Agreement, all said additionally procured coverages will be applicable to any loss or claim
and shall replace the insurance obligations contained herein.
To the extent that Vendor has complied with the terms of this Agreement and has procured insurance coverage for all
vehicles Leased and/or operated by Vendor as part of this Agreement, the State of Delaware’s self-insured insurance
program shall not provide any coverage whether coverage is sought as primary, co-primary, excess or umbrella insurer
or coverage for any loss of any nature.
16. ORDERING PROCEDURE
Successful vendors are required to have either a local telephone number within the (302) area code, a toll free (800)
number, or agree to accept collect calls. Orders may be accomplished by written purchase order, telephone, email, fax
or computer on-line systems. The vendor must accept full payment by procurement (credit) card and/or conventional
check and/or other electronic means at the State’s option, without imposing any additional fees, costs or conditions.
Page 5 of 46

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