HCB Services for Individuals with Intellectual/Developmental Disabilities

Agency: State Government of Delaware
State: Delaware
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
  • 624120 - Services for the Elderly and Persons with Disabilities
  • 624190 - Other Individual and Family Services
Posted Date: Nov 17, 2020
Due Date: Jan 5, 2021
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Bid Solicitation Details
Bid Status Details
for
HCB Services for Individuals with Intellectual/Developmental Disabilities,
HSS20003B-HCBS
Solicitation Ad Date 11/17/2020
Deadline for Bid Responses 1/5/2021 at 11:00 a.m. Local Time
Supporting Documents RFP - Professional Services
Appendix C - Supplemental Questionaire - fillable version
Contact Information kamin.giglio@delaware.gov

Attachment Preview

OPEN AND CONTINUOUS REQUEST FOR PROPOSALS FOR PROFESSIONAL SERVICES
HOME & COMMUNITY BASED SERVICES
FOR INDIVIDUALS WITH INTELLECTUAL & DEVELOPMENTAL DISABILITIES
ISSUED BY DIVISION OF DEVELOPMENTAL DISABILITIES SERVICES
CONTRACT NUMBER #HSS 20-003B
Contents:
I. Overview
II. Scope of Services
III. Required Information
IV. Professional Services RFP Administrative Information
V. Contract Terms and Conditions
VI. RFP Miscellaneous Information
VII. Attachments
Appendix A - MINIMUM MANDATORY SUBMISSION REQUIREMENTS
Appendix B - SCOPE OF WORK AND TECHNICAL REQUIREMENTS
Appendix C - SUPPLEMENTAL QUESTIONNAIRE
Appendix D - FREQUENTLY ASKED QUESTIONS
** Ctrl+Click on the headings above will take you directly to the section.
I. Overview
The State of Delaware Department of Health and Social Services, Division of Developmental
Disabilities Services, seeks professional services from Vendors who can provide home and
community based services (HCBS) for individuals with intellectual and developmental
disabilities, including brain injury, autism spectrum disorder, or Prader-Willi Syndrome. This
request for proposals (“RFP”) is issued pursuant to 29 Del. C. §§ 6981 and 6982.
The proposed schedule of events subject to the RFP is outlined below:
Public Notice
Date: _____11/17/2020__
Deadline for Questions
Date: _____12/01/2020______
Response to Questions Posted by: Date: _____12/15/2020______
Deadline for Receipt of Proposals:
OPEN AND CONTINOUS SUBMISSIONS
LAST DATE TO SUBMIT IS January 5, 2021 BY 11:00 AM (EDT)
Each proposal must be accompanied by a transmittal letter which briefly summarizes the
proposing firm’s interest in providing the required professional services. The transmittal letter
1
IT IS RECOMMENDED THAT BIDDERS THOROUGHLY REVIEW THIS RFP
STATE OF DELAWARE
Division of Developmental Disabilities Services
must also clearly state and justify any exceptions to the requirements of the RFP which the
applicant may have taken in presenting the proposal. (Applicant exceptions must also be
recorded on Attachment 3).
Furthermore, the transmittal letter must attest to the fact, at a minimum, that the Vendor shall
not store or transfer non-public State of Delaware data outside of the United States. For
technology related solicitations, Vendors may refer to the Delaware Department of
Technology and Information identified terms and conditions included in this solicitation.
The State of Delaware reserves the right to deny any and all exceptions taken to the RFP
requirements.
The transmittal letter must include the following questions and answers:
Bidders must circle Yes or No to the following questions and include
the answers in their response.
1) Does the bidder have a Supplier Diversity plan currently in place?
2) Does the bidder have any diverse sub- contractors as outlined in
Attachment 8 Tier II Sub-contractors?
Yes/No
Yes/No
3) Does the bidder have a written inclusion policy in place?
If yes, attach a clearly identifiable copy of the inclusion plan to
your proposal.
Answers to these 3 questions are mandatory. An affirmative answer
to question 2 may directly impact quarterly sub-contracting
reporting as illustrated in Attachment 8 in those instances where an
awarded contract includes subcontracting activity.
Yes/No
Additionally, Appendix C - Supplemental Questionnaire Template has been attached for
proposal submission purposes. Bidders interested in working with the Division of
Developmental Disabilities Services (DDDS) must complete this form.
MANDATORY PREBID MEETING
A mandatory pre-bid meting has not been established for this Request for Proposal.
This is an open and continuous RFP. DDDS will accept applications Quarterly
through December 31, 2021, unless specifically noted in a subsequent addendum.
Responses to this particular RFP release must be received no later than January 5,
2021, at 11:00 AM ET. Subsequent RFP releases will allow for responses to be submitted
through the end of this year.
2
IT IS RECOMMENDED THAT BIDDERS THOROUGHLY REVIEW THIS RFP
STATE OF DELAWARE
Division of Developmental Disabilities Services
Contract award(s) will be dependent on the quality of applications received and the needs
of the Department. Contract award(s) may be extended for up to five years pending
satisfactory performance, available funds and continued need.
II. Scope of Services
Delaware Division of Developmental Disabilities Services (DDDS) provides home and
community based services and supports as an alternative to institutional services to
individuals with intellectual and/or developmental disabilities (IDD), including brain injury,
autism spectrum disorder, and Prader-Willi Syndrome. Most of DDDS’s services are funded
through a Medicaid Home and Community-Based authority. DDDS has continuously operated
a 1915 (c) Home and Community Based waiver since 1987. DDDS services are designed to
enable the individual to live safely in the community and to respect and support their desire to
work or engage in other productive activities.
DDDS has established fee for service rates for each service. Rates for home and community
based served are computed pursuant to methodologies approved by CMS in the DDDS
Lifespan Home and Community Based 1915 (c) Medicaid Waiver. Rates are published for
each fiscal year on the DDDS website . Rates are subject to change based on appropriation
of funds by the Delaware legislature. Vendors must agree to accept the DDDS rates as a
condition for being awarded a contract. No negotiation of rates is permitted. The most current
rates are published on the DDDS website at the link below:
https://dhss.delaware.gov/dhss/ddds/waiver_rates.html
DDDS needs to contract with Vendors of home and community-based services listed below:
Assistive Technology
Behavior Consultation
Benefits Counseling
Career Assessment and Exploration
Community Participation
Community Transition
Day Habilitation
Financial Coaching
Home Accessibility/Adaptations
Medical Residential Habilitation
Nurse Consultation
Orientation and Mobility
Personal Care
Prevocational Services
Residential Habilitation
Respite Care
Specialized Medical Equipment and Supplies
Supported Employment - Individual
Supported Employment – Small group
Supported Living
Vehicle Accessibility/Adaptations
Appendix B – Home and Community Based Services provides detailed service descriptions.
3
IT IS RECOMMENDED THAT BIDDERS THOROUGHLY REVIEW THIS RFP
STATE OF DELAWARE
Division of Developmental Disabilities Services
All awarded vendors will conduct their business and provide services in compliance with all
applicable State and Federal laws, rules, policies and procedures which are incorporated into
this Agreement by reference, including with and without limitations, the laws, rules, policies
and procedures that are listed and referenced on the websites located at the following URL
addresses:
Division of Developmental Disabilities Policies:
http://dhss.delaware.gov/ddds/ddds_policy_main.html
Division of Developmental Disabilities Services Provider Standards for Home and
Community Based Services:
https://dhss.delaware.gov/dhss/ddds/ddds_policy_main.html
Provider Specific Policy Manual for DDDS Lifespan Home and Community Based
Waiver and State Plan Rehabilitative Services for Persons with Intellectual
Developmental Disabilities:
https://medicaidpublications.dhss.delaware.gov/dotnetnuke/DesktopModul
es/Bring2mind/DMX/Download.aspx?Command=Core_Download&EntryId
=910&language=en-US&PortalId=0&TabId=94
III. Required Information
The following information shall be provided in each proposal in the order listed below. Failure
to respond to any request for information within this proposal may result in rejection of the
proposal at the sole discretion of the State.
A. Minimum Requirements
1. Provide Delaware license(s) and/or an IRS 501c3 Determination Letter certification(s)
necessary to perform services as identified in the scope of work.
Prior to the execution of an award document, the successful Vendor shall either furnish
the Agency with proof of State of Delaware Business Licensure or initiate the process
of application where required.
2. Vendor shall provide responses to the Request for Proposal (RFP) scope of work and
clearly identify capabilities as presented in the General Evaluation Requirements
below.
3. Complete all appropriate attachments and forms as identified within the RFP.
4. Proof of insurance and amount of insurance shall be furnished to the Agency prior to
the start of the contract period and shall be no less than as identified in the bid
solicitation, Section V, Item 8, subsection g (insurance).
5. Provide copies of Division of Developmental Disabilities Services provider qualification
letter(s).
4
IT IS RECOMMENDED THAT BIDDERS THOROUGHLY REVIEW THIS RFP
STATE OF DELAWARE
Division of Developmental Disabilities Services
6. Complete, sign and submit Appendix C – Supplemental Questionnaire.
7. Submit a Transmittal Letter that meets the requirements on pages 1-2 of this RFP.
B. General Evaluation Requirements
1. Experience and Reputation-This will be demonstrated by Proof of Licensure (if
required for the service(s) the Vendor proposes to provide, as indicated in Appendix B
– Home and Community Based Service Descriptions.)
2. Expertise- This will be demonstrated by the Provider Qualification Letter(s) and the
completed and signed Appendix C – Supplemental Questionnaire.
3. Capacity to meet requirements – This will be demonstrated by Proof of Insurance
coverage and Proof of Delaware Business License, or Proof that Delaware Business
License application process has been initiated or IRS 501(c)(3) Determination Letter.
IV. Professional Services RFP Administrative Information
A. RFP Issuance
1. Public Notice
Public notice has been provided in accordance with 29 Del. C. §6981.
2. Obtaining Copies of the RFP
This RFP is available in electronic form through the State of Delaware Procurement
website at www.bids.delaware.gov and through Bonfire at
https://dhss.bonfirehub.com . Paper copies of this RFP will not be available.
3. Assistance to Vendors with a Disability
Vendors with a disability may receive accommodation regarding the means of
communicating this RFP or participating in the procurement process. For more
information, contact the Designated Contact no later than ten days prior to the deadline
for receipt of proposals.
4. RFP Designated Contact
All requests, questions, or other communications about this RFP shall be made
through Bonfire at https://dhss.bonfirehub.com. Communications made to other
State of Delaware personnel or attempting to ask questions by phone or in person will
not be allowed or recognized as valid and may disqualify the vendor. Vendors should
rely only on written statements issued by the RFP designated contact.
Kami Giglio
Assistant Director of Community Services for Policy and Planning
Division of Developmental Disabilities Services
5
IT IS RECOMMENDED THAT BIDDERS THOROUGHLY REVIEW THIS RFP

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