2019 Hardware Stock 6

Agency: City of Charlottesville
State: Virginia
Type of Government: State & Local
NAICS Category:
  • 332510 - Hardware Manufacturing
  • 444130 - Hardware Stores
Posted Date: Oct 21, 2019
Due Date: Oct 29, 2019
Solicitation No: RFQ# 2019 Hardware Stock 6
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
bid/proposal # description due date
RFQ# 2019 Hardware Stock 6 2019 Hardware Stock 6
Questions shall be directed in writing to Bill Strother at strotherb@charlottesville.org
10/29/2019
2:00 PM

Attachment Preview

REQUEST FOR QUOTATIONS
(RFQ)
Issue Date: 10/21/19
RFQ# 2019 Hardware Stock 6
Title: 2019 Hardware Stock 6
Issuing Agency: City of Charlottesville
Using Department/Division And/Or Location
Where Work Will Be Performed: City of Charlottesville, Facilities Maintenance
Bid Due Date: Quotations in response to this RFQ will be received until 2:00pm local prevailing time on
October 29th, 2019 For Furnishing The Goods/Services Described Herein. Quotations received after the time
designated for receipt will not be considered.
All Inquiries For Information Should Be Directed To: Bill Strother, Structural Maintenance Manager Phone: 434-
970-3666 Email: strotherb@charlottesville.org
Quotations may be mailed, hand delivered, faxed or emailed.
IF QUOTATIONS ARE MAILED, SEND DIRECTLY TO ISSUING AGENCY SHOWN ABOVE. IF
QUOTATIONS ARE HAND DELIVERED, DELIVER TO:
City of Charlottesville
Facilities Maintenance
315 4th Street NW
Charlottesville, VA 22903
IF QUOTATIONS ARE EMAILED, EMAIL TO: strotherb@charlottesville.org
This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-
4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, or any other basis
prohibited by state law relating to discrimination in employment.
RFQ# 2019 Hardware Stock 6
Page 1 of 15
TABLE OF CONTENTS FOR RFQ#2019 Hardware Stock 6
I. PURPOSE
II. COMPETITION INTENDED
III. MINORITY BUSINESS PROGRAM
IV. SCOPE OF WORK/ /SPECIFICATIONS
V. GENERAL TERMS AND CONDITIONS
VI. SPECIAL TERMS AND CONDITIONS
VII. PRICING SCHEDULE
VIII. ATTACHMENTS
PAGE
3
3
3
3
4
13
13
13
RFQ# 2019 Hardware Stock 6
Page 2 of 15
I. PURPOSE: The City of Charlottesville is soliciting quotations from qualified vendors to provide door hardware per
all specifications herein.
II. COMPETITION INTENDED: It is the City’s intent that this Request for Quotation (RFQ) permits competition. It
shall be the bidder’s responsibility to advise the Purchasing Agent in writing if any language requirement,
specification, etc. or any combination thereof, inadvertently restricts or limits the requirements stated in this RFQ to
a single source. Such notification must be received by the Purchasing Agent not later than five (5) days prior to the
date set for bids to close.
III. MINORITY BUSINESS PROGRAM: As part of the City of Charlottesville’s Minority Business Program, the City
of Charlottesville encourages the participation of small, women, minority, veteran and micro-owned businesses
(SWaM-O) in the City’s procurement transactions. In order to support and build up the capacity of SWaM-O
businesses, City Council and staff have taken steps to push forward policy changes and initiatives to help reduce
barriers to doing business with the City. To find out more about the current City of Charlottesville initiatives and
programs please visit the Minority Business Program website at http://www.charlottesville.org/business/minority-
business-program.
IV. SCOPE OF WORK/DESCRIPTION OF ITEM:
The Contractor shall comply with all applicable federal, state and local laws, rules and regulations applicable to the
provision and performance by the Contractor of the work and services that are subject to any contract resulting from
this solicitation. The contractor shall:
A. GOODS (FURNISH ONLY): “The contractor shall furnish and deliver each of the following described
item(s):”
QTY
Brand
Schlage
9
40-100 C 626
1
23-030 C 626
5
20-079 626
5
30-016 626
2
40-100 T125 626
2
40-700-XP T125 626
2
20-740-XP T125 626
2
23-030 T124 626
2
20-740-XP T124 626
4
ND10S ATH 626
1
ND70LD RHO 626
1
ND80LD ATH 626
2
L9080L 06 626 00N
3
14-047 626
Von Duprin
50
971585
2
99EO 3' US26D
2
996L-RV US26D RHR
2
996L-NL US26D RHR
2
996L-NL US26D LHR
2
996EO US26D
RFQ# 2019 Hardware Stock 6
Page 3 of 15
IVES
6
5BB1 NRP 4.5" x 4.5" 626
6
5BB1 NRP 4.5" x 4.5" 630
6
5BB1HW NRP 4.5" x 4.5" 630
2
8200 4" x 16" US26D
2
FS41 US26D
LCN
1
4040xp 689 RW/PA
1
4040xp-18pa 689
DonJo
3
AR 335-630
HES
1
9600-630-LBM
1
9400-630-LBM
B. Lowest bidder will be required to provide cost breakdown per item before PO is issued.
C. Hardware must be delivered to:
Facilities Maintenance
Attn: Keith Staples
315 4th St. N.W.
Charlottesville, VA 22903
IV.V. GENERAL TERMS AND CONDITIONS:
A. ANTI-DISCRIMINATION: By submitting their bids, bidders certify to the City that they will conform to the
provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment
Contracting Act of 1975, as amended, where applicable, the Virginias with Disabilities Act, the Americans with
Disabilities Act and Code of Virginia §2.2-4311, §2.2-4311.2, and §2.2-4312 . If the award is made to a faith-
based organization, the organization shall not discriminate against any recipient of goods, services, or
disbursements made pursuant to the contract on the basis of the recipients religion, religious belief, refusal to
participate in a religious practice, or on the basis of race, age, color, gender or national origin and shall be
subject to the same rules as other organizations that contract with public bodies to account for the use of the
funds provided; however, if the faith-based organization segregates public funds into separate accounts, only the
accounts and programs funded with public funds shall be subject to audit by the public body. (Code of Virginia
§ 2.2.4343.1E).
Every contract over $10,000 shall include the provisions:
1. During the performance of this contract, the contractor agrees as follows:
a. During the performance of this contract, the Contractor agrees that it will not discriminate against any
employee or applicant for employment because of race, religion, color, sex, national origin, age,
disability or any other basis prohibited by law relating to discrimination in employment, except where
there is a bona fide occupational qualification reasonably necessary to the normal operation of the
contractor. The Contractor agrees to post in conspicuous places, available to employees and applicants
for employment, notices setting forth the provisions of this nondiscrimination clause.
b. The Contractor, in all solicitations or advertisements for employees placed by or on behalf of the
contractor, shall state that it is an equal opportunity employer.
c. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall
be deemed sufficient for the purpose of meeting these requirements of this section
d. The requirements of these provisions 1. and 2. are a material part of the contract. If the Contractor
violates one of these provisions, the City may terminate the affected part of this contract for breach, or
RFQ# 2019 Hardware Stock 6
Page 4 of 15
at its option, the whole contract. Violation of one of these provisions may also result in debarment
from City contracting regardless of whether the specific contract is terminated.
2. The contractor will include the provisions of No. 1 above in every subcontract or purchase order over
$10,000, so that the provision will be binding upon each subcontractor or vendor.
B. ANTI-DISCRIMINATION OF CONTRACTORS: A bidder, offeror, or contractor shall not be discriminated
against in the solicitation or award of this contract because of race, religion, color, sex, national origin, age,
disability, faith-based organizational status, any other basis prohibited by state law relating to discrimination in
employment or because the bidder or offeror employs ex-offenders unless the City has made a written
determination that employing ex-offenders on the specific contract is not in its best interest. If the award of this
contract is made to a faith-based organization and an individual, who applies for or receives goods, services, or
disbursements provided pursuant to this contract objects to the religious character of the faith-based
organization from which the individual receives or would receive the goods, services, or disbursements, the
public body shall offer the individual, within a reasonable period of time after the date of his objection, access
to equivalent goods, services, or disbursements from an alternative provider.
C. ANTI-DISCRIMINATION OF FAITH-BASED ORGANIZATIONS: The City of Charlottesville does not
discriminate against faith-based organizations.
D. ANTITRUST: By entering into a contract, a contractor conveys, sells, assigns, and transfers to the City of
Charlottesville all rights, title and interest in and to all causes of action it may now have or hereafter acquire
under the antitrust laws of the United States and the Commonwealth of Virginia, relating to the particular goods
or services purchased or acquired by the City of Charlottesville under said contract.
E. APPLICABLE LAWS & COURTS: This procurement transaction, and any resulting contract, shall in all
aspects be governed by the laws of the Commonwealth of Virginia, notwithstanding its conflicts of laws
provisions. Any litigation with respect hereto shall be brought in the Circuit Court for the City of
Charlottesville, Virginia.
F. ASSIGNMENT OF CONTRACT: A contract shall not be assignable by the contractor in whole or in part
without the written consent of the City.
G. AVAILABILITY OF FUNDS: The City’s obligation under a contract awarded as a result of this procurement
transaction shall be and are hereby made expressly contingent upon the availability and appropriation of public
funds to support the City’s performance thereof.
H. AWARD OF CONTRACT: Awards shall be based on determination of the lowest responsive and responsible
bidder. No contract may be awarded to a bidder who is determined by the Purchasing Agent to be non-
responsible.
I. BID ACCEPTANCE: Bids will be date and time stamped upon receipt and retained unopened in a secure
location until bid opening. No consideration will be given to date of postmark or error in delivery to incorrect
address. It is the responsibility of the bidder to ensure timely and correct delivery of bid.
J. BID ACCEPTANCE PERIOD: Each bid submitted must be and remain valid for a period of at least sixty (60)
days from bid opening. Erroneous bids may be reclaimed or superseded any time prior to bid opening time;
Modification of or corrections to bids are not acceptable after bids have opened. Any new bid must be marked
with the additional notation "Supersedes all previous submissions." No bidder may withdraw his bid from
consideration after bid opening due to a mistake, except as permitted by the Code of Virginia §2.2-4330.
K. BID TABULATIONS: Tabulations of bids are a matter of public record and are available upon request.
L. BID/PROPOSAL PRICE CURRENCY: Unless stated otherwise in the solicitation, bidders/offerors shall state
bid/offer prices in US dollars.
M. BUSINESS-TO-GOVERNMENT VENDOR REGISTRATION: The City’s SAP electronic solution offers
vendor self-service registration. Vendors are not required to register prior to bidding, however, purchase orders
cannot be issued and payment to vendors cannot be processed to a non-registered vendor. Go to
RFQ# 2019 Hardware Stock 6
Page 5 of 15

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