REQUEST A BID
Notice - Request for Qualifications & Price Proposal
Date Issued: August 6, 2018
Sealed submittals from firms will be received by the Purchasing Department of the Hall County Commissioners at 2875 Browns Bridge Road, 4
Floor, Gainesville, GA 30504 until 3:00 p.m., legal prevailing time will be on Wednesday,
September 5, 2018
Hall County Library System (HCLS) Construction Manager at Risk
After the time and in a designated room and place, the names of the Companies submitting proposals will be publicly read. No further information will be read, discussed or provided until the evaluation of all submittals is completed. No extension of the bidding period will be made other than by a formal written addendum.
Hall County, on behalf of the Hall County Library System (HCLS), is seeking proposals from contractors or team of contractors for expansion and repurposing of the existing main library building consisting of 30,000 square feet located at 127 Main Street NW, Gainesville, GA 30501. Firms will be tasked perform services during the pre-construction phase and construction phase shall include working with the owner and architect in project planning, estimating, value engineering, arrangements of bid packages, bidding and award of the trade contracts, and management of construction until occupancy is achieved, and implementing the one (1) year warranty and one (1) year warranty inspection. Construction may include, but not be limited to, civil, interior renovations, structural, mechanical, electrical and plumbing, furniture and fixture procurement.
Proposal submittal documents may be obtained by going to our Bids & Proposals website at
then select the bid titled ‘HCLS Construction Manager at Risk’, click on ‘Request a Bid Package’, fill out the requested information, click ‘Submit’, and this will send an automatic request to our office. You may also contact us in the Purchasing Office at 2875 Browns Bridge Road, 4
Floor, Gainesville, GA 30504, or via Phone 770-535-8270 or Fax 770-531-7112 to obtain the information at no charge. This is the only official release site for this request for proposals or any addenda that may be issued for same.
A Mandatory Pre-bid Conference/Site Inspection will be conducted on August 21, 2018. The conference will begin at 10:00 AM. Meeting will be held at the Main Library site located at 127 Main Street. This meeting is Mandatory for bid submission eligibility. The County will assume no responsibility for representations or understandings concerning conditions made by its officers or employees unless included in this request for proposal. All proposals will be evaluated in accordance with applicable Hall County rules, regulations and laws.
A Bid Bond not will be required. The successful bidder shall provide a 100% Payment and a 100% Performance Bond upon determining the GMP cost of the project and before the Notice to Proceed has been authorized. Failure to supply bonds will result in default of contract. Successful bidders shall provide insurance in the amount of at least ($1,000,000.00) one million dollars as required by Paragraph 17 of the “Terms and Conditions” of the contract documents
This bid will be evaluated using a multi-step process. The first step is to evaluate “proposal” submissions. Factors to be considered in the evaluation include: ability of the professional staff, approach to project, experience on similar projects, performance on past projects and references for same services. This step will result in a “shortlist of qualified firms”.
During the evaluation process, the selection committee and the County reserve the right, when it may serve the County’s best interest to request information or clarification from proposers or to allow corrections of errors or omissions. Once the “short list” is compiled, the second step is to evaluate “cost proposal” which should have been submitted at the same time in a separate sealed envelope. The firms short listed will be invited to interview with the committee.
Your submittal must have a signature in its “original form”. Hall County suggests you provide a “cover letter” to submittal to ensure this. Firms should submit six (6) copies of their proposal; one (1) of which must be marked “Original” and five (5) marked as “Copy” and one (1) copy in digital format, either in Microsoft Word or PDF format. The Cost Proposal must be submitted in a separate sealed envelope at the time proposals are submitted.
No bid may be withdrawn for a period of (90) ninety days after time has been called on the date of opening.
The County reserves the right to retain all proposals submitted and use any idea(s) in a proposal regardless of whether that proposal is selected. The County shall have the right to waive any informality or irregularity in any bid received.
The County shall reserve the option to reject any or all bids, in whole or part, or to select any bidder to complete the described Work. Award of Contract will not be solely based on low bid, but also on quality, references and other subjective criteria as the County may deem necessary and determine at its sole discretion. The Undersigned Bidder expressly understands that his proposal may be rejected by the County for any reason without liability on part of the County to the Undersigned Bidder.
All qualification questions should be directed to Hall County Library System (HCLS), Library Director, Lisa MacKinney, firstname.lastname@example.org
. Any questions regarding the submission of the Proposal Documents should be directed to Tim Sims, Financial Assets Manager at
Hall County Board of Commissioners
Financial Assets Manager