Grocery Items for DOC-PE

Agency: State Government of Louisiana
State: Louisiana
Type of Government: State & Local
NAICS Category:
  • 424410 - General Line Grocery Merchant Wholesalers
  • 424490 - Other Grocery and Related Products Merchant Wholesalers
Posted Date: Jan 2, 2020
Due Date: Jan 23, 2020
Solicitation No: 3000014332
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
bid number description date issued bid open date/time help
3000014332 Grocery Items for DOC-PE
Original: 3000014332
Attachments:
Attachment A- Special Terms and Conditions, Pages 1-7
Attachment B- Line Item Responses Page 1
Attchment C- Online Bidding Instructions- Pages 1-11
01/02/2020 01/23/2020
10:00:00 AM CT
107001

Addendum 1: 3000014332-1
Attachments:
Attachment A- Special Terms and Conditions, Pages 1-7
Attachment B- Line Item Responses Page 1
Attchment C- Online Bidding Instructions- Pages 1-11
01/02/2020

Attachment Preview

STATE OF LOUISIANA
Office of State Procurement
INVITATION TO BID
RESPONSES WILL BE
PUBLICLY OPENED AT THE
PHYSICAL ADDRESS BELOW
01/23/2020
10:00 AM CST
TO SUBMIT AN ELECTRONIC (ONLINE)
RESPONSE CLICK THE LINK BELOW.
Vendor No.:___________________
Solicitation: 3000014332
Opening Date: 01/23/2020
Vendor Name and Address: (to be completed by Vendor)
SUBMIT NON-ELECTRONIC RESPONSE
TO : Office of State Procurement
P.O. Box 94095
Baton Rouge LA 70804-9095
Physical Address:
1201 N. Third Street, Suite 2-160
Baton Rouge, LA 70802
Ship To Address:
RFx Number: 3000014332
Version: 1
Buyer: CHARITY WARLICK
Buyer Phone: 225-342-8034
E-Mail: charity.warlick@la.gov
Scheduled Begin Date:
Scheduled End Date:
Joey Reagan 225-655-2575
DOC PRISON ENTERPRISES-LSP CDC CANTEEN
LA STATE PENITENTIARY 17544 TUNICA TRACE - HWY 66
ANGOLA, LA 70712
ONLINE BID RESPONSE LINK
https://lagoverpvendor.doa.louisiana.gov/rfx?sapsrm_boid=567620E9FB021EEA8BAEC10F8D251A2D
QUESTIONS TO BE COMPLETED BY VENDOR
1.______ Have you reviewed all attachments to the bid invitation and answered all questions?
2.______ Have you entered pricing, or attached the pricing sheet (if applicable) to the bid
response?
3.______ Have you attached / included all required files to the bid response?
4.______ Have you attached the signature page to the bid response?
5.______ Delivery will be made this number of days After Receipt of Order (ARO)
6.______ %discount for payment made within 30 days. Discounts for payment made in less than 30
days, of less than 1%, or applicable to an indefinite quantity contract will be accepted but will not be an
award consideration.
Required
YES
YES
YES
YES
NO
NO
Name of Solicitation: Grocery Items for DOC-PE
RFx text:
All vendors must be registered in the LaGov system in order to: submit an online bid, have their bids
tabulated by our office, and to receive automatic email notifications of bid opportunities.
To register as a vendor, access the following link:
VENDOR TELEPHONE NUMBER:
FAX NUMBER:
Signature of Authorized Bidder
TITLE
Name of Bidder
(Typed or printed)
DATE
Invitation to bid: 3000014332
Open Date: 01/23/2020
T-Number:
Bidder:
Page 2 of 9
https://lagoverpvendor.doa.louisiana.gov/irj/portal/anonymous?guest_user=self_reg
Please include a W-9 form with your bid if you are newly registered. Do not register again if you are
already registered in the system. You will need a LaGov Vendor ID and Password in order to submit
an online bid.
Bidders are invited to submit bids via the Online Bid Response Link on Page 1 of this bid invitation.
Online bidding instructions are attached to this bid invitation.
Please print all attachments to ensure all documents related to this solicitation are reviewed prior to
bidding.
All documents associated with this solicitation should be included in the bidders submission.
Bid Documents Include:
Attachment A Special Terms and Conditions - Pages 1-7
Attachment B - Line Item Response - Page 1
Attachment C Online Bidding Instructions - Pages 1-11
Bid delivery instructions for the Office of State Procurement:
Refer to Page 1 in Attachment A Special Terms and Conditions
=============================================================================
ALL ITEMS ARE FOR COMPATIBILITY OR RESALE. ONLY BRAND NAME(S) SPECIFIED WILL
BE ACCEPTED. (RS 39:1651-1657)
=============================================================================
To establish a contract to supply Grocery Items as specified to DOC/Prison Enterprises for canteen
resale during the period of the date of the award through December 31, 2020.
LINE
Description
1 Product Category:50161509
Cube Sugar
Quantity
6,000
Unit Unit
Price
Extended
Amount
CE __________ ________________
Renewal Option: At the option of the State of Louisiana
and acceptance by the Contractor, this contract may be
extended for one (1) additional twelve (12) month period at
the same prices, terms and conditions. Total contract time
may not exceed thirty-fix (36) months.
Brand Names: These items are for canteen resale.
Where brand names are listed, only those brands are
acceptable unless "or equal" is stated. (LA R.S.
39:1651-1657).
Quantities Estimated: The listed quantities are estimated
to be the amount needed. In the event a greater or lesser
quantity is needed, the right is reserved by the State of
Louisiana to increase or decrease the amount, at the
same price and terms stated in the bid.
Invitation to bid: 3000014332
Open Date: 01/23/2020
T-Number:
Bidder:
Page 3 of 9
LINE
Description
Quantity Unit
Delivery Terms: To be delivery on a called for as needed
by Agency basis. DO NOT SHIP UNTIL CALLED FOR BY
AGENCY.
Unit
Price
Extended
Amount
CUBE SUGAR:
Brand: Domino's
Pkg: 1 lb. (16 oz.) / box, 12 boxes / case
State Brand Bidding: _______________________
State Type Bidding:________________________
State Package Bidding:_____________________
* Must meet USDA standards
* Must be of domestic origin
Minimum Order Amount: 25 cases
Delivery Terms: 5 - 7 ARO (Do not ship until called for by
Agency)
2 Product Category:50131702
500
Whole Milk
WHOLE WHITE MILK:
Approved Brands: Hershey, Borden, or Gossner
Pkg: 8 fl. oz. / ctn, 27 ctns / case
State Brand Bidding: _______________________
State Type Bidding:________________________
State Package Bidding:_____________________
* Shelf stable for 12 months (minimum)
Minimum Order Amount: 5 cases
Delivery Terms: 5 - 7 days ARO (Do not ship until called
for by Agency)
3 Product Category:50131702
500
2% Milk
2% REDUCED FAT WHITE MILK:
CE __________ ________________
CE __________ ________________
Invitation to bid: 3000014332
Open Date: 01/23/2020
T-Number:
Bidder:
Page 4 of 9
LINE
Description
Approved Brands: Hershey, Borden, or Gossner
Pkg: 8 fl. oz. / ctn, 27 ctns / case
State Brand Bidding: _______________________
State Type Bidding:________________________
State Package Bidding:_____________________
Quantity Unit
Unit
Price
* Shelf stable for 12 months (minimum)
Minimum Order Amount: 5 cases
Delivery Terms: 5 - 7 days ARO (Do not ship until called
for by Agency)
Extended
Amount
Invitation to bid: 3000014332
Open Date: 01/23/2020
T-Number:
Bidder:
Page 5 of 9
INSTRUCTIONS TO BIDDERS
1. READ THE ENTIRE BID, INCLUDING ALL TERMS AND CONDITIONS AND SPECIFICATIONS.
2. ALL BID PRICES MUST BE TYPED, WRITTEN IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS
APPLICABLE. ANY CORRECTIONS, ERASURES OR OTHER FORMS OF ALTERATION TO UNIT PRICES SHOULD BE INITIALED BY THE
BIDDER.
3. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.
4. BID PRICES SHALL INCLUDE DELIVERY OF ALL ITEMS F.O.B. DESTINATION OR AS OTHERWISE PROVIDED. BIDS
CONTAINING "PAYMENT IN ADVANCE" OR "C.O.D" REQUIREMENTS MAY BE REJECTED. PAYMENT IS TO BE MADE
WITHIN 30 DAYS AFTER RECEIPT OF PROPERLY EXECUTED INVOICE OR DELIVERY, WHICHEVER IS LATER.
5. AMOUNT OF BID BOND REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE
6. AMOUNT OF PERFORMANCE BOND, IF REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION
7. DESIRED DELIVERY: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION
8. TO ASSURE CONSIDERATION OF YOUR BID, ALL BIDS AND ADDENDA SHOULD BE RETURNED IN AN ENVELOPE OR
PACKAGE CLEARLY MARKED WITH THE BID OPENING DATE AND THE BID NUMBER, OR SUBMITTED ONLINE VIA THE VENDOR
PORTAL, WHICHEVER IS APPLICABLE.
9. BIDS SUBMITTED ARE SUBJECT TO PROVISIONS OF THE LAWS OF THE STATE OF LOUISIANA INCLUDING BUT NOT
LIMITED TO L.R.S. 39:1551-1736; PURCHASING RULES AND REGULATIONS; EXECUTIVE ORDERS; STANDARD TERMS
AND CONDITIONS; SPECIAL TERMS AND CONDITIONS; AND SPECIFICATIONS LISTED IN THIS SOLICITATION.
10. IMPORTANT: BY SIGNING THE BID OR SUBMITTING THE BID ONLINE VIA THE VENDOR PORTAL (WHICHEVER IS APPLICABLE) THE
BIDDER CERTIFIES COMPLIANCE WITH ALL INSTRUCTIONS TO BIDDERS, TERMS, CONDITIONS AND SPECIFICATIONS, AND FURTHER
CERTIFIES THAT THIS BID IS MADE WITHOUT COLLUSION OR FRAUD. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED
ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE BY A PERSON AUTHORIZED TO BIND THE VENDOR (SEE NO.30). ALL
BID INFORMATION SHALL BE WITH INK OR TYPEWRITTEN OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS
APPLICABLE.
11. ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO THE BUYER AT THE PHONE AND ADDRESS SHOWN ABOVE.
12. CONFERENCE: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE
13. BID FORMS.
ALL WRITTEN BIDS, UNLESS OTHERWISE PROVIDED FOR, MUST BE SUBMITTED ON, AND IN ACCORDANCE WITH, FORMS
PROVIDED, PROPERLY SIGNED (SEE NO. 30). BIDS SUBMITTED IN THE FOLLOWING MANNER WILL NOT BE ACCEPTED:
A. BID SUBMITTED ON PAPER CONTAINS NO SIGNATURE INDICATING INTENT TO BE BOUND;
B. BID FILLED OUT IN PENCIL; AND
C. BID NOT SUBMITTED ON THE STATE'S STANDARD FORMS.
BIDS MUST BE RECEIVED AT THE ADDRESS SPECIFIED IN THE SOLICITATION OR SUBMITTED ONLINE VIA THE VENDOR PORTAL,
WHICHEVER IS APPLICABLE, PRIOR TO BID OPENING TIME IN ORDER TO BE CONSIDERED. FAX ALTERATIONS, NOT INVOLVING
PRICING, TO BIDS RECEIVED BEFORE BID OPENING TIME WILL BE CONSIDERED PROVIDED BID FORM AND FAXED ALTERATION
HAVE BEEN RECEIVED AND TIME-STAMPED BEFORE BID OPENING. ALTERATIONS TO PRICE MUST BE RECEIVED IN A SEALED
ENVELOPE WITH THE BID NUMBER, OPENING DATE AND TIME DISPLAYED ON THE OUTSIDE OF THE ENVELOPE AND TIME STAMPED
BEFORE BID OPENING OR VIA THE ONLINE VENDOR PORTAL, WHICHEVER IS APPLICABLE. ENTIRE BID SHOULD BE RETURNED,
EXCEPT ITEM PAGES NOT BID.

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