THIS IS AN Intermediate PROCUREMENT (OAR 125-047-0270). Agency will not be accepting protests. The Oregon Department of Fish and Umpqua Watershed District Office is currently requesting quotes for the purchase & delivery of Grass Seed. This Request for Quote (RFQ) will result in a Purchase Order (PO) Contract. (See Attachment A)
CONTACT: William Cannaday @ 541-440-3353
A MANDATORY Bid Proposal Form is attached. You must download the attachment Bid Proposal Form to bid on the solicitation.
ATTACHMENTS: 1) Mandatory Bid Proposal Form 2) Attachment A - Sample PO with Terms & Conditions
Annual Rye Grass - 13%
Perennial Rye Grass - 17%
Paiute Orchard Grass - 25%
Dalkeith Subclover - 35%
New Zealand White Clover - 5%
Birdsfoot Trefoil - 5%
5000 lbs of seed to be delivered in 50lb bags (100 - 50lb bags).
ALL DELIVERED TO:
Umpqua Watershed District Office
4192 N. Umpqua Highway
Roseburg, OR 97470
Weed free certificates will be provided at time of bid, must be clear and readable and should be no older than 1 year. All legumes will be inoculated. Bidder must provide inoculation varieties at time of bid for each legume. Seed must be delivered by October 6, 2017. Price will include delivery to the ODFW SW Regional Office at 4192 N. Umpqua Hwy, Roseburg, OR 97470.
METHOD OF BIDDING: BIDS MUST BE SUBMITTED TO THE ODFW SALEM HEADQUARTERS BUILDING. Bids must be addressed as indicated below. Bidders are solely responsible for the means of Proposal delivery. PROPOSALS MUST BE RECEIVED NO LATER THAN THE DUE DATE SPECIFIED. LATE PROPOSALS WILL NOT BE ACCEPTED. Bid Close: Monday, September 25, 2017 @ 3:00 pm Mail, E-Mail, Fax or Deliver Proposals in person, addressed as follows:
OREGON DEPARTMENT OF FISH AND WILDLIFE
ODFW-3123-17 Kathy Blehm / Procurement Services
4034 Fairview Industrial Dr. SE Salem, OR 97302
EMAIL: Email address:
When emailing in bids, Proposers must address the Subject line as follows: Subject: BID FOR ODFW-3123-17
FAX: Fax number: 503-947-6069 Bidders may submit facsimile bids in response to this solicitation. The entire response must arrive at the place and by the time specified. To submit your bid via fax machine is as follows:-Fax number: 503-947-6069 The agency is not responsible for any failure attributable to the transmission or receipt of the Facsimile bid [proposal] including, but not limited to the following:-Receipt of garbled or incomplete documents.-Availability or condition of the receiving facsimile machine.-Incompatibility between the sending and receiving facsimile machine.-Delay in transmission or receipt of documents.-Failure of the Offeror to properly identify the offer documents.-Illegibility of offers documents.-Security and confidentiality of data.
ODFW reserves the right to cancel the solicitation, or reject in whole or in part, any or all quotes when the cancellation or rejection is in the best interest of the contracting Agency, in accordance with ORS 279B.100. The Agency may, in its sole discretion, terminate this Contract, immediately upon notice to Contractor, or at a later date as Agency may establish in its notice, upon the occurrence of any of the following events: 1. Agency fails to receive funding, appropriations, limitations, allotments or other expenditure authority at levels sufficient to allow Agency, in the exercise of its reasonable administrative discretion, to make payments under this Contract; 2. Federal or state laws, regulations, or guidelines are modified or interpreted in a way that either the purchase of Goods or Services, or both, by the Agency under this Contract is prohibited, or the Agency is prohibited from paying for Goods or Services, or both, from the planned funding source.
WARRANTIES: Unless otherwise stated, all goods shall be new and current model and shall carry full manufacturer warranties. Contractor warrants all goods delivered to be free from defects in labor, material and manufacture and to be in compliance with solicitation specifications. All implied and expressed warranty provisions of the Uniform Commercial Code (ORS chapter 72) are incorporated in this contract. All warranties shall run to the State. *Any reference to brand names is meant as descriptive not restrictive. Alternate bids will be considered on products, which meet or exceed products indicated on quote.
Vendor is to mark clearly alternate proposals. "OR EQUAL": Any brand name listed in the specifications as "or equal" or "or equivalent" shall establish the minimum requirements for quality, utility, durability, function, purpose, etc. Other product brands may be offered that are equal to or better than the product brand name. Bidder may show cost differences, alternates and options in the space provided in the quote. This clause is not meant to be restrictive, but to set the minimum standard. AGENCY SHALL DETERMINE, IN ITS SOLE DISCRETION, WHETHER A PRODUCT OFFERED IS "EQUAL." When the designation is "or equal" or "equivalent" Agency shall make its decision after Bid Closing.
ACH Payment Processes: ORS 293.525 encourages the use of electronic funds transfer by state agencies to reduce expenditures related to processing of payment information. The Oregon Department of Fish and Wildlife would like to consider use of such a process and encourages its suppliers and potential suppliers to offer ACH or other electronic funds transfer options. Prior to implementation of an electronic payment option, the agency requires information to be provided by approvals from the Oregon Treasury. The Oregon Department of Fish and wildlife is committed to providing equal opportunity and encourages Minority, Women and Emerging Small Business (MWESB) firms, Disadvantaged Business Enterprises (DBE) and Federally recognized Indian Tribes to compete for contracting opportunities.
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