Grader

Agency: State Government of Ohio
State: Ohio
Type of Government: State & Local
NAICS Category:
  • 333120 - Construction Machinery Manufacturing
Posted Date: Nov 14, 2019
Due Date: Dec 4, 2019
Solicitation No: 410-20
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
InvitationURL Commodity Addenda Dtopen Supt office PriceUrl
410-20 Grader 12/4/2019 Equipment Mgmt 410-20Pricing

Attachment Preview

Invitation No.: 410-20
Location: D-10
Commodity: Grader
Pricing: http://www.dot.state.oh.us/Divisions/ContractAdmin/Contracts/PurchDocs/410pricing.xls
INVITATION TO BID (ITB)
State of Ohio, Department of Transportation
Office of Contract Sales, Purchasing Services
Jack Marchbanks, Ph. D., Director
Bid Submission Deadline (Bid Opening Date):
December 4, 2019 at 2:00 p.m. eastern time
Company Name:
Federal Tax ID No.:
Physical/Mailing Address:
Street Address:
P.O. Box:
City:
St:
Zip:
Contact Person and Phone Number:
(authorized to answer questions
about your company’s bid)
E-Mail Address (required):
(person who filled out bid)
E-Mail Address (required):
(for notification of future bid opportunities)
Telephone Number
Submitted by:
Remit to Payment Address:
800 Number
Fax Number
Return Properly Marked, Complete Bid Packages To:
Ohio Department of Transportation
Office of Contract Sales, Purchasing Services, 1st floor
1980 West Broad St. Mail Stop 4110
Columbus, OH 43223
BIDDERS MUST SUBMIT ANY QUESTIONS, CLARIFICATIONS, OR INQUIRIES REGARDING THIS
INVITATION TO BID VIA THE FOLLOWING WEBSITE:
http://www.dot.state.oh.us/Divisions/ContractAdmin/Contracts/Pages/PurchasePBQ.aspx
Invitation No. 410-20
Contents
REQUIREMENTS/SPECIFICATIONS.......................................................................................................................... 2
MINIMUM EQUIPMENT SPECIFICATIONS ................................................................................................................ 4
State of Ohio, Department of Transportation (ODOT)............................................................................................. 7
Terms and Conditions for Submitting Excel Pricing File in Bid Package ............................................................ 7
INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING................................................................................... 8
GENERAL DEFINITIONS........................................................................................................................................... 16
STANDARD CONTRACT TERMS AND CONDITIONS ............................................................................................ 18
BUY AMERICAN AND BUY OHIO BID PREFERENCES......................................................................................... 30
DISTRICT 10 MAP ..................................................................................................................................................... 32
SIGNATURE PAGE.................................................................................................................................................... 33
1
Invitation No. 410-20
Section 1:
Section 2:
Section 3:
Section 4:
District 10 Grader 11/12/2019
REQUIREMENTS/SPECIFICATIONS
Intent
The purpose of this invitation to bid is to establish a one-time purchase contract with qualified
suppliers of a Motor Grader Unit.
Contract Duration
This contract is for a one-time purchase of one unit.
Free on Board (F.O.B.) Destination
ODOT District 10 Office
338 Muskingum Drive
Marietta, Ohio 45750
Attn: Jim Kemp
Phone: (740) 568-4302
Delivery
Delivery of the placed order must be completed within three hundred (300) calendar days upon
receipt of a Purchase Order.
Section 5:
Section 6:
4.1 Delivery Hours
All deliveries made to a Department of Transportation facility must be made between the
hours of 7:00 a.m. and 2:30 p.m., Monday through Friday, unless special permission is
granted by the Department to temporarily waive or adjust this requirement.
4.2 Fuel and Diesel Exhaust Fluid
Each piece of equipment purchased through this contract must be delivered with a full tank
of fuel and diesel exhaust fluid.
Purchase Orders
The awarded vendor must be able to provide the awarded piece of equipment through this contract
and accept purchase orders throughout the entire duration of any resulting contract.
Single Award
This contract will be awarded to the lowest responsive and responsible bidder.
2
Invitation No. 410-20
Section 7: Trade-In
The Ohio Department of Transportation reserves the right to offer used, operational graders as
trade-ins. The trade-in graders will be complete and in running condition. The Administrator of the
Office of Equipment Management reserves the right to reject or refuse any trade-in allowances
offered if it is determined by ODOT that refusal will be in ODOT’s best interest.
See “GRADER PRICING” tab in ODOT pricing page.
Section 8:
Section 9:
Dealers and Service
It will be the responsibility of the awarded vendor/manufacturer to provide a list of authorized onsite
service providers or authorized dealers in the State of Ohio to provide warranty and service repair.
ODOT is not responsible for incurring travel expenses.
Fluids & Lubricants
Vendor must fill out “FLUIDS & LUBRICANTS” tab to the manufacture’s standard recommendation.
Must fill out accordingly to the equipment being bid through this contract.
The vendor may add more rows & columns if there are more fluids or lubricants not covered in the
spreadsheet.
Section 10: Identification Number
With invoicing, provide description and serial/vin number for each commodity being built.
Section 11: Product Specifications
All parts not specifically mentioned, which are necessary to provide a complete unit, or normally
furnished as standard equipment shall be furnished. The parts shall conform in strength, quality of
material and workmanship to what is normally provided in the industry.
This equipment must meet ALL Federal and State regulations.
Bidders are required to submit with their bids, the latest literature that fully describes the units being
bid. Should a bidder fail to submit the literature, the bid will not be considered. Failure to meet
both requirements shall be just cause to consider your bid non responsive.
The signing of this bid shall be considered a certification that the model as bid herein is the latest
current model and will include the manufacturer’s latest engineering changes.
The Ohio Department of Transportation will consider performance history of similar equipment,
vendor’s service and vendor’s overall responsiveness to the Department of Transportation’s utility
of the products.
The Bidder of the machine which is considered for award shall, at the request of the Ohio
Department of Transportation, demonstrate the equipment at a location chosen by the Department
Personnel to prove any feature or performance capabilities which may be in question. Should the
Demonstration Machine fail to meet Department requirements, the machine shall be adjudged as
non-conforming to bid specifications. A machine failing to meet the Department’s
requirements/specifications, set forth in this bid document, can be removed from the contract at
any time.
Compliance check boxes: Located to the right of each minimum specification are the “Comply or
Don’t Comply” check boxes. Provide check marks on whether the equipment being bid meets or
exceeds the minimum specifications.
All other remarks, comments, etc. that are not check marks located in the check boxes will
deem the vendor non-compliant.
Submitting a bid with the “Comply & Don’t Comply” boxes not completely filled out will
deem the vendor non-compliant.
(Specifications continue on next page)
3

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