GfG Multi-Gas Monitors, Repair and Replacement Parts, Accessories, and Services

Agency: City of Phoenix
State: Arizona
Type of Government: State & Local
NAICS Category:
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
  • 811219 - Other Electronic and Precision Equipment Repair and Maintenance
  • 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date: Mar 6, 2019
Due Date: Apr 2, 2019
Solicitation No: IFB-1819-WPP-111 (LK)
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
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GfG Multi-Gas Monitors, Repair and Replacement Parts, Accessories, and Services

Updated: 03/01/2019 3:24 PM

Updated: 03/01/2019 3:24 PM


Solicitation Details
Solicitation/Project Number

IFB-1819-WPP-111 (LK)

Department


Water Services

Contract Specialist/Procurement Officer

Lori L Keller

Pre-Offer Conference/Pre-Submittal Meeting


03/11/2019 2:00 PM

Date Due


04/02/2019 2:00 PM

NIGP


345-16 - Detectors and Parts,Dust,Gas,Voltage

Additional Information

1.1.        The City of Phoenix invites sealed offers for GfG multi-gas monitors, repair and replacement parts, accessories, and services for a seven-year period commencing on or about July 1, 2019, in accordance with the specifications and provisions contained herein or the “Effective Date” which is upon award by City Council, conditioned upon signature and recording by the City Clerk’s department, as required by the Phoenix City Code, whichever is later.

Associated Files

Solicitation responses must be submitted in a sealed envelope clearly identifying your Company Name and Address, Solicitation Number, and the Bid Opening Date and Time.
It is the Bidder's responsibility to include the number of copies specified in the Solicitation.

NOTE: The City of Phoenix will NOT accept responses submitted after the Date and Time stated in the Solicitation, nor will the City of Phoenix accept responses submitted by fax or e-mail.


PLEASE NOTE: If you download a Solicitation, you also need to download all current addenda that may have been issued since the original document was posted.
It is the Bidder's responsibility to ensure that they have all addenda prior to submitting their offer.​

Interested Party Form

Please fill out the following information to be placed on the Interested Parties list for this Solicitation.

NOTE: The below form is NOT used to submit bids.
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CITY OF PHOENIX
Water Services Department
Lori Keller
Procurement Officer
200 W Washington Street
9th Floor
Phoenix, AZ 85003
Phone: (602) 261-8812
Email lori.keller@phoenix.gov
Date posted on website (issue Date): March 1, 2019
INVITATION FOR BID
IFB-1819-WPP-111 (LK)
GfG MULTI-GAS MONITORS, REPAIR AND REPLACEMENT PARTS,
ACCESSORIES, AND SERVICES - REQUIREMENTS CONTRACT
TABLE OF CONTENTS
CITY OF PHOENIX
TABLE OF CONTENTS
SECTION I INSTRUCTIONS........................................................................................3
SECTION II STANDARD TERMS AND CONDITIONS ................................................4
SECTION III SPECIAL TERMS & CONDITIONS.......................................................24
SECTION IV INSURANCE AND INDEMNIFICATION ...............................................33
SECTION V SCOPE...................................................................................................36
SECTION VI SUBMITTALS .......................................................................................45
ATTACHMENT C BID PRICE SHEET……………………………………………………54
Solicitation Number: IFB-1819-WPP-111 (LK)
Page 2 of 56
07/2018 (JMK)
SECTION I - INSTRUCTIONS
CITY OF PHOENIX
SECTION I INSTRUCTIONS
Please read before continuing to the offer document. This list may not include every
requirement; the purpose is to assist vendors, but vendors are expected to read and
comply with the entire solicitation.
SOLICITATION RESPONSE CHECK LIST
Check off each of the following as the necessary action is completed.
* All forms have been completed and signed, including Solicitation Disclosure form.
* All Submittals are included.
* Reviewed and verified prices offered.
* Checked price extensions and totals.
* Included any required drawings or descriptive literature.
* If required, checked and included the amount of the offer surety.
* Reviewed the insurance requirements, if any, to assure compliance.
* Included the specified number of copies of the offer as indicated in Submittal section.
* Included signed addenda, if any.
* Addressed the mailing envelope to the Procurement Officer on the solicitation front
page, at the address listed.
* The mailing envelope clearly shows your company name and address, the solicitation
number, solicitation title and the offer opening date.
* Mailed the response in time City must receive offers no later than the date and time
indicated in the Schedule of Events or addenda.
Solicitation Number: IFB-1819-WPP-111 (LK)
Page 3 of 56
07/2018 (JMK)
SECTION I - INSTRUCTIONS
CITY OF PHOENIX
SECTION II STANDARD TERMS AND CONDITIONS
1. DESCRIPTION STATEMENT OF NEED:
1.1. The City of Phoenix invites sealed offers for GfG multi-gas monitors, repair and
replacement parts, accessories, and services for a seven-year period commencing on or
about July 1, 2019, in accordance with the specifications and provisions contained herein
or the “Effective Date” which is upon award by City Council, conditioned upon signature
and recording by the City Clerk’s department, as required by the Phoenix City Code,
whichever is later.
1.2. The GfG multi-gas monitors, on an as needed basis, are used to detect hazardous
atmospheres in various work environments including, but not limited to, confined spaces,
sewer lines and vaults, and confined areas that have high levels of chlorine.
1.2. This solicitation is available through Arizona Relay Service 7-1-1. Please call TTY
800-367-8939 for assistance.
1.3. Notwithstanding the foregoing, this Agreement will terminate upon the earliest
occurrence: by reaching the end of the term including any extensions exercised, or
termination pursuant to the provisions of this Agreement.
2. CITY’S VENDOR SELF-REGISTRATION AND NOTIFICATION:
Vendors must be registered in the City’s procurePHX Self-Registration System at
https://www.phoenix.gov/financesite/Pages/EProc-help.aspx to respond to solicitations
and access procurement information. The City may, at its sole discretion, reject any offer
from an Offeror who has not registered.
3. SCHEDULE OF EVENTS:
ACTIVITY
(All times are local
Phoenix time)
Pre-Offer Conference
LOCATION
Phoenix City Hall
Water Services Department
200 West Washington Street
9th Floor
Phoenix, AZ 85003
DATE AND TIME
March 11, 2019
2:00 PM
Written Inquiries Due
Date
wsdprocurement@phoenix.gov
March 19, 2019
2:00 PM
Solicitation Number: IFB-1819-WPP-111 (LK)
Page 4 of 56
07/2018 (JMK)
SECTION I - INSTRUCTIONS
CITY OF PHOENIX
Offer Due Date
Phoenix City Hall
Water Services Department
200 West Washington Street
9th Floor, Reception Desk
Phoenix, AZ 85003
April 2, 2019
2:00 PM
The City reserves the right to change dates and/or locations as necessary, and the City
does not always hold a Pre-Offer Conference or Site visit.
4. PREPARATION OF OFFER:
4.1. All forms provided in Submittal Section must be completed and submitted with the
offer. The signed and completed Solicitation Disclosure form must be included or your
offer may be deemed non-responsive.
4.2. It is permissible to copy Submittal forms if necessary. Erasures, interlineations, or
other modifications of the offer must be initialed in original ink by the authorized person
signing the offer. No offer will be altered, amended or withdrawn after the specified offer
due date and time. The City is not responsible for Offeror’s errors or omissions.
4.3. All time periods stated as a number of days will be calendar days.
4.4. It is the responsibility of all Offerors to examine the entire solicitation and seek
clarification of any requirement that may not be clear and to check all responses for
accuracy before submitting an offer. Negligence in preparing an offer confers no right of
withdrawal after due date and time. Offerors are strongly encouraged to:
4.4.1. Consider applicable laws and/or economic conditions that may affect cost, progress,
performance, or furnishing of the products or services.
4.4.2. Study and carefully correlate Offeror’s knowledge and observations with the
solicitation and other related data.
4.4.3. Promptly notify the City of all conflicts, errors, ambiguities, or discrepancies that
4.4.4. The City does not reimburse the cost of developing, presenting or providing any
response to this solicitation. Offers submitted for consideration should be prepared simply
and economically, providing adequate information in a straightforward and concise
manner. The Offeror is responsible for all costs incurred in responding to this solicitation.
All materials and documents submitted in response to this solicitation become the property
of the City and will not be returned.
Solicitation Number: IFB-1819-WPP-111 (LK)
Page 5 of 56
07/2018 (JMK)

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