REQUEST FOR PROPOSAL (RFP)
Location Where Work Will Be Performed:
Initial Period of Contract:
Sealed Proposals Will Be Received Until:
All Inquiries for Information Directed to:
June 22, 2020
Genetic Parentage Testing Services
Commonwealth of Virginia
Department of Social Services
Division of Support Enforcement
801 East Main Street, 14 Floor
Richmond, VA 23219-2901
January 1, 2021 through December 31, 2022, renewable for
three (3) successive, optional one (1)-year terms.
July 21, 2020 at 2:00PM for furnishing the Goods/Services
Lynn Enders, Email: firstname.lastname@example.org with subject
line: CSE-20-134: Genetic Parentage Testing Services
IF PROPOSALS ARE MAILED OR HAND DELIVERED, SEND DIRECTLY TO ISSUING AGENCY
ADDRESS SHOWN ABOVE.
In compliance with this request for proposal and to all the conditions imposed therein and hereby incorporated by reference,
the undersigned offers and agrees to furnish the goods/services in accordance with the attached signed proposal or as mutually
agreed upon by subsequent negotiation.
Name and Address of Firm:
eVA Vendor ID or DUNS #:
(Signature in Ink)
* PREPROPOSAL CONFERENCE: An optional preproposal teleconference will be held at 10:00AM on July 1,
2020. (Reference: Section VII. herein).
Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1
or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, sexual orientation, gender identity,
political affiliation, or veteran status or any other basis prohibited by state law relating to discrimination in employment. Faith-based
organizations may request that the issuing agency not include subparagraph 1.e in General Terms and Condition C. Such a request
shall be in writing and explain why an exception should be made in that invitation to bid or request for proposal.
TABLE OF CONTENTS FOR RFP# CSE-20-134
III. STATEMENT OF NEEDS
IV. PROPOSAL PREPARATION AND SUBMISSION INSTRUCTIONS
V. EVALUATION AND AWARD CRITERIA
VI. REPORTING AND DELIVERY INSTRUCTIONS
VII. PREPROPOSAL CONFERENCE
VIII. GENERAL TERMS AND CONDITIONS
IX. SPECIAL TERMS AND CONDITIONS
X. METHOD OF PAYMENT
XI. PRICING SCHEDULE
A. Pricing Schedule
B. Offeror Data Sheet
C. Small Business Subcontracting Plan
D. State Corporation Commission Form
E. Proprietary and Confidential Information
F. Listing of Current Collection Sites and Schedules
G. Request for Taxpayer Identification Number and Certification
The purpose of this Request for Proposal (RFP) is to solicit sealed proposals from qualified testing
laboratories to establish one (1) contract through competitive negotiation for the purchase of
scientifically reliable genetic parentage testing services by the Virginia Department of Social
Services (VDSS), Division of Child Support Enforcement (DCSE).
The Division of Child Support Enforcement operates under the requirements of Title IV-D of the
Social Security Act (42 USC § 666 et seq.).
DCSE uses genetic testing to establish paternity pursuant to Va. Code §§ 20-49.1-20-49.8 and
DCSE assists parents in voluntarily acknowledging the paternity of their child whenever possible.
However, genetic testing is performed when there are multiple possible fathers, when requested
by the child’s mother or an alleged father, or when court ordered.
The current method of collection of genetic samples is with buccal swabs. Blood samples may be
used on an exception basis at the request of an authorized district representative or if ordered by a
court; therefore, DCSE requires flexibility in determining the method used to collect the genetic
samples from specific individuals.
Individuals tested generally include the child, the mother of the child, and the alleged father. DCSE
anticipates that its current volume of test requests will continue; however, the Purchasing Agency
does not guarantee this volume.
The approximate number of genetic tests requested by DCSE over the previous five years for
which data is available is indicated below.
Page 1 of 42
III. STATEMENT OF NEEDS
The basic services offered should include, but should not limited to, the collection of buccal swab
samples (with occasional requests for blood or tissue sample collection), the transportation of
samples, the testing and archiving of samples, the issuance of paternity probability reports, expert
testimony for litigation purposes, the coordination of interstate paternity testing determinations,
and invoicing. Offerors are strongly encouraged to recommend the latest and best approach
regarding these services as well as the use of new and innovative service enhancements that may
provide improved services and/or operational savings. This includes strategies on how to handle
buccal swab samples during a health crisis such as COVID-19.
A. Obtaining Genetic Samples
1. The Contractor shall obtain genetic samples, to include sufficient samples for additional
testing, from persons identified by DCSE. The Contractor shall, with advance notification
from DCSE, provide a phlebotomist when blood samples are required for testing. The
Contractor may use subcontractors to obtain and/or transport samples to testing facilities
where the genetic testing will be performed.
a. The Contractor shall provide collection services at their own or designated facilities,
at collection sites established by DCSE at the various juvenile and domestic relations
district courts, and at other designated sites as requested (see Attachment F. for a listing
of current collection sites and schedules), and shall provide sample collection and
genetic testing kits to any other sites, to include but not be limited to Correctional
Facilities, as specified or requested by DCSE. The Purchasing Agency may request
additional or alternative sites at no additional cost to the Purchasing Agency, with five
(5) business days’ prior notice.
b. The Contractor shall provide sample collection services at the frequency specified by
the DCSE District Manager for each district office, which is subject to change with five
(5) business days’ notice.
c. In the event of disasters and/or emergencies including, but not limited to, a pandemic
or other similar health crisis, power outages or flooding, the District Manager may
designate a temporary alternative collection site and the Contractor shall collect
samples at that site. The Contractor shall work with the District Manager to ensure that
the alternative collection site is conducive as a testing site and is set up in a manner that
does not compromise the chain of custody process or integrity of the test and samples
are submitted as required.
d. The Contractor shall ensure that all necessary supplies (i.e., forms, swabs, camera,
film, tape, staples, etc.) are available at each sample collection site.
e. The Contractor shall provide DCSE with any forms necessary for sample collection.
2. The Contractor shall ensure that only qualified and experienced Specimen Collectors
collect genetic samples and that those collections are conducted as specified in the contract
Page 2 of 42
resulting from this solicitation and any agreed upon modification thereto. If the volume of
samples to be collected is such that an additional Specimen Collector is required on any
given day, the Contractor shall ensure that sufficient Specimen Collectors are on site to
maintain the established schedule. It is DCSE’s intent to provide notice of such volume
five (5) business days prior to the date of appointments.
a. Specimen Collectors must be fully qualified to effectively perform the tasks, having
received adequate training in obtaining genetic samples for testing.
b. Specimen Collectors must demonstrate strong customer service skills in interactions
with customers. The Contractor shall ensure Specimen Collectors are instructed to be
particularly sensitive when working with infants and small children, taking special care
to minimize trauma.
c. Specimen Collectors must maintain a professional appearance and wear an
identification badge at all times while at a collection site.
d. The Contractor shall train Specimen Collectors on the completion of forms for sample
collections, and the Specimen Collector must complete all forms accurately and legibly.
e. The Contractor shall ensure that the collection area is disinfected prior to, and after, the
day’s appointments, and that all Specimen Collectors are aware and adhere to the
proper disposal of any waste materials resulting from the obtaining of samples.
f. The Specimen Collector must collect samples only from individuals when provided
authorization by way of a test request form or court order pertaining to those
individuals. The Specimen Collector must notify the DCSE district representative if
such authorization is not provided.
g. The Specimen Collector must submit, prior to their departure from the collection site,
to the DCSE district representative the following information for persons whose
samples were taken: full name (to include middle name), date of birth, the alleged
father’s place of birth, and the birth mother’s maiden name. The Specimen Collector
must also submit a list of names of those who did not participate in testing as scheduled.
h. The Contractor shall avail the ability for DCSE to schedule appointments via the
Contractor's website or system and receive an immediate appointment date, time, and
location (including in a court setting). The Client Authorization form, which provides
the information of the parties to be tested, will be electronically completed by DCSE
and the Specimen Collector will be responsible for bringing the completed form to the
collection site, whether at another location such as a court, jail, service point, etc.
i. The District Manager of each office will establish the hours during which the Specimen
Collector must be available on the scheduled date. The Contractor shall ensure the
Specimen Collector adheres to the schedule and assigned location, and obtains samples
as requested. In no way shall the Specimen Collector or Contractor restrict sample
collection requests, schedules, or dates required by the Purchasing Agency.
j. The Contractor shall ensure that the assigned Specimen Collectors are at the designated
site at least thirty (30) minutes prior to the first scheduled appointment. If the Specimen
Page 3 of 42