Generator Repair Services

Agency: Jackson County, Missouri
State: Missouri
Type of Government: State & Local
NAICS Category:
  • 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date: Nov 10, 2021
Due Date: Dec 7, 2021
Solicitation No: 59-21
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
No. Description PreBid Open Date Buyer Status Addendum
59-21 Generator Repair Services 12/07/2021 KEITH ACTIVE

Attachment Preview

PURCHASING DEPARTMENT
415 East 12th Street
Kansas City, Missouri 64106
816-881-3267
Fax 816-881-3268
INVITATION TO BID NO. 59-21
ISSUED: November 9, 2021
PAGE 1 OF 18
Jackson County, Missouri is seeking bids for a Twelve (12) Month Term and Supply Contract, with One (1) Twelve-Month
Options to Extend, for the furnishing of Generator Repair Services for the use by Various County Departments.
Enclose your bid in a sealed opaque envelope with the above Invitation to Bid number written on the face of the envelope and deliver
it to the Office of the Jackson County Purchasing Department, Room G-1, Ground Floor, Jackson County Courthouse, 415
East 12th Street, Kansas City, Missouri 64106 no later than 2:00pm CDT on December 7, 2021, otherwise your bid will be
REJECTED. There will be a public opening of bids at 2:05pm CDT on December 7, 2021, in the Dutch Newman Conference Room,
Second Floor of the Jackson County Courthouse at the above address.
Disabled Persons wishing to participate in the Bid Opening and who require a reasonable accommodation may call Jackson County
Purchasing Department at 881-3267 or 1-800-735-2466 (Missouri Relay). Forty-eight (48) hour notice is required.
Point of Contact for this Invitation to Bid is Keith E. Allen. All questions must be emailed to keallen@jacksongov.org as detailed
under General Conditions, Item 5 on Page 9 of this Invitation to Bid.
By submitting a Bid, you offer to enter into a Contract with the County, and your offer is not revocable for Ninety (90) Days following
the Response Deadline indicated above.
Jackson County, Missouri reserves the right to: (1) waive any defect in the offer of any bidder; and (2) to reject any or all offers; and
(3) split the contract award for Generator Repair Services.
Your returned Bid MUST include of: (1) all pages of this Invitation to Bid, including the Affidavit on Page 3, fully executed and
notarized; (2) Certificate of Compliance: bidder must have a Certificate of Compliance from the Jackson County Compliance Review
Office and submit the Certificate of Compliance with this bid. If you do not have a Certificate of Compliance follow the instructions
on Page 4 herein to obtain the Certificate. Failure to obtain and attach a Certificate of Compliance from the Jackson County Missouri
Compliance Review Office may result in the REJECTION OF YOUR BID; (3) submit your quotation on the forms provided herein,
do not include taxes as the County is tax exempt; (4) Statement of Contractor’s Qualifications, Pages 5 and 6 hereof, fully completed
and signed; (5) the Statement of No Bid, Page 7 hereof, if you do not intend to submit a bid; (6) Receipt of Addendum, Page 8,
completed and signed; (7) the Bidder’s Exceptions, Page 18, completed and signed; and, (8) the Contractor’s signature portion of the
Proposed Contract, Page 2 hereof, fully completed and signed by you; (9) the Required Submittals, Section 5.0, Page 15 hereof.
Jackson County, Missouri reserves the right to request corrections, clarifications, and/or additional information pertaining to Bidder’s
response to Items 1, 2, 4, 5, 6, 7, 8 and 9. Such information must be received in the Office of the Director of Finance and Purchasing
within forty-eight (48) hours immediately following notification to the Bidder or the Bidder’s bid will be deemed NON-
RESPONSIVE.
PLEASE NOTE: The Successful Bidder will have to provide a Certificate of Insurance as outlined in Paragraph 15 of the General
Conditions on Page 10 and Exhibit A, Page 17 of this Invitation to Bid.
Bob Crutsinger Digitally signed by Bob Crutsinger
_________________________D_a_te_: _20_2_1_.1_1_.1_0_1_2_:1_7:_4_9_-0_6_'0_0_' __
BOB CRUTSINGER
Director of Finance and Purchasing
Jackson County Missouri Invitation to Bid No. 59-21
Page 2 of 18
A TERM AND SUPPLY CONTRACT for the furnishing of Generator Repair Services for use by Various County
Departments.
A Contract between Jackson County Missouri ("County") and the undersigned ("Contractor"), collectively referred
to as the "parties". The term "offer" as used herein refers to Contractor's offer made in response to this Bid
Number. The parties agree as follows in consideration of the mutual covenants contained herein.
This Contract shall be binding when it is signed by the County's Purchasing Officer and shall run from such date
until the end of the 12th consecutive month from the month during which it first took effect unless it is sooner
terminated in accord herewith.
This Contract consists of: (1) Contractor's offer, including those papers which Contractor submitted with or
expressly incorporated in its offer as a part thereof, to the extent the terms of such papers were expressly or
impliedly accepted by the County, or were modified in writing with the express or implied consent of the
parties; (2) written modification to this Contract signed by the County's Purchasing Officer and consented to
expressly or impliedly by Contractor. This Contract represents the entire agreement between the parties in
regard to this Bid Number. All modifications to this Contract must be in writing signed by the County's
Purchasing Officer.
The laws of the State of Missouri and Jackson County, Missouri govern this Contract. This Contract shall be
binding upon and to the benefit of the successor and assignees of the parties. The Contractor shall not assign
this Contract or any monies payable hereunder without the prior written consent of the County. Contractor is an
independent contractor of the County and shall indemnify the County for loss, damage, or liability which the
County incurs to the extent that such results proximately from the negligence or violation of Contractor or its
employees, agents, or subcontractors.
In regard to any goods which are included in the sale hereunder, Contractor makes to the County the warranties
provided in Article Two of the Uniform Commercial Code of the State of Missouri to the extent that they apply by
the terms thereof.
The County gives each of its employees an employee identification card having thereon a photograph of the
employee. The County will not pay for any goods and/or services delivered by Contractor to any persons who did
not present to Contractor at the time of delivery their County Identification Cards and who were not in fact
authorized to receive delivery.
The County reserves the right to terminate this Contract for any reason upon at least 14 days written notice to
Contractor.
The parties may annually extend this Contract beyond its original term for a time, not to exceed 12 month
extensions, from the last day of the original term provided that the County's consent to such an extension and
the extension does not involve changes in the specifications, terms and conditions, or increase in prices unless
such changes or increases are provided for in said specifications, terms or conditions in effect at the
expiration of the original term has been approved by the County Legislature.
The County will pay to Contractor the applicable pricing quoted by Contractor in its offer for any goods and/or
services whose purchase was ordered by the County's Purchasing Officer in consequence of the County's acceptance
of Contractor's offer. The County will make good faith effort to make payment within thirty (30) days after the
latest of: (1) the date of proper delivery to the County; (2) the date of acceptance by the County; (3) the date
when the receiving department has received from the Contractor a correct and complete invoice showing the
pertinent County Purchase Order Number(s). Payment may be withheld by the County to protect itself from actual
or potential loss which has resulted or may result from the Contractor's non-performance of any of its duties
required hereunder.
Contractor warrants that no officer or employee of the County, whether elected or appointed, shall in any manner
whatsoever be interested in or receive any benefit from the profits or emoluments of this contract.
If the County awarded this Contract, would the Contractor sell under the prices and terms of this Contract to
any Municipal, County, Public Utility, Hospital, or Educational Institution having membership in the Mid-America
Council of Public Purchasing and located within the greater Kansas City Metropolitan Trade Area? (All
deliveries are to be F.O.B. Destination and there shall be no obligation on the part of any member of such
Council to utilize this Contract).
(Check one) Yes ____ No ____ Initials ______. Minimum order, if applicable$___________________________.
ALL PAGES OF THIS INVITATION TO BID ARE EXPRESSLY MADE A PART OF THIS CONTRACT. The format of this Contract has
been approved by the County Counselor’s Office. Signature of vendor as indicated below MUST BE COMPLETED before
contract can be awarded:
CONTRACTOR'S NAME: __________________________________________________ PHONE NO: _______________________
ADDRESS: ______________________________________________________________ FAX NO: _________________________
NAME OF AUTHORIZED AGENT (print or type): ______________________________ DATE: __________________________
SIGNATURE OF AUTHORIZED AGENT: ____________________________________ TITLE: __________________________
EMAIL ADDRESS OF AUTHORIZED AGENT: ____________________________________________________________________________
FEDERAL ID NO: _____________________________ and/or SOCIAL SECURITY NO: ________________________________
CHECK IF APPLICABLE: DISADVANTAGED BUSINESS ENTERPRISE (DBE): ___ MINORITY BUSINESS ENTERPRISE (MBE): ___
WOMAN OWNED (WBE): ______
********************************************************
JACKSON COUNTY MISSOURI BY BOB CRUTSINGER, DIRECTOR OF FINANCE AND PURCHASING
SIGNATURE OF BOB CRUTSINGER: ____________________________________ DATE: ________________________
Jackson County Missouri Invitation to Bid No. 59-21
Page 3 of 18
AFFIDAVIT
STATE OF ______________________ )
) SS.
COUNTY OF ____________________ )
_________________________________of the city of ________________________________
County of ____________________ State of __________________being duly sworn on her or his oath, deposes and says;
1.
That I am the _________________________(Title of Affiant) of __________________________________(Name of Bidder)
and have been authorized by said Bidder to make this Affidavit upon my best information and belief, after reasonable inquiry as to the
representations herein.
2.
No Officer, Agent or Employee of Jackson County, Missouri is financially interested directly or indirectly what Bidder is
offering to sell to the County pursuant to this Invitation (though no representation is made regarding potential ownership of publicly
traded stock of bidder).
3.
If Bidder were awarded any contract, job, work or service for Jackson County, Missouri, no Officer, Agent or Employee of
the County would be interested in or receive any benefit from the profit or emolument of such.
4.
Either Bidder is duly listed and assessed on the tax rolls of Jackson County, Missouri and is not delinquent in the payment of
any taxes due to the County or Bidder did not have on December 31, 2020, any property subject to taxation by the County and if
bidder is duly listed and assessed on the tax rolls of Jackson County, Missouri, bidder agrees to permit an audit of its records, if
requested by the Jackson County Director of Assessment, as they relate to the assessment of Business Personal Property.
5.
Bidder has not participated in collusion or committed any act in restraint of trade, directly or indirectly, which bears upon
anyone's response or lack of response to the Invitation.
6.
Bidder certifies and warrants that Bidder or Bidder's firm/organization is not listed on the General Services Administration's
Report of Debarred and/or Suspended Parties.
7.
Bidder certifies and affirms its enrollment and participation in a federal work authorization program with respect to the
employees working in connection with the contracted services.
8.
Bidder certifies and affirms that it does not knowingly employ any person who is an unauthorized alien in connection with
the contracted services.
_______________________________ (Name of Bidder)
By: ____________________________ (Signature of Affiant)
_______________________________ (Title of Affiant)
Subscribed and sworn to before me this ______ day of _________________, 20____
____________________________________________________________
NOTARY PUBLIC in and for the County of _______________________________(SEAL)
State of _____________________________
My Commission Expires: ______________________________________________
Jackson County Missouri Invitation to Bid No. 59-21
Page 4 of 18
OFFICE OF THE COUNTY AUDITOR
COMPLIANCE REVIEW OFFICE
415 E 12TH STREET, 2ND FLOOR
KANSAS CITY, MISSOURI 64106
(816) 881-3302
FAX (816) 881-3340
COMPLIANCE@JACKSONGOV.ORG
WWW.JACKSONGOV.ORG/AUDITOR
CERTIFICATE OF COMPLIANCE NOTICE:
All vendors doing business with Jackson County are required to obtain a
Certificate of Compliance issued by the Jackson County Compliance Review
Office.
A Certificate of Compliance is required to be submitted with any bid response.
Failure to comply with this requirement may result in the REJECTION of a
bid.
Vendors may complete a
Certificate of Compliance Application by visiting
www.jacomocompliance.com
A Certificate of Compliance will certify that vendors meet the following
requirements:
1. Are duly listed and assessed on the tax rolls of Jackson County and are not
delinquent in the payment of any taxes due to the County, or do not have on
December 31st of the previous year any property subject to taxation by
Jackson County.
2. Attest and agree to Chapter 6 of the Jackson County Code which prohibits
discriminatory practices and promotes Equal Employment Opportunity by
contractors doing business with Jackson County.
Certificate of Compliance Application must be submitted five (5) business days
prior to a bid response deadline to allow sufficient time to process. A
Certificate of Compliance is not guaranteed if this timeline is not met.
QUESTIONS? Email compliance@jacksongov.org
Jackson County Missouri Invitation to Bid No. 59-21
Page 5 of 18
STATEMENT OF CONTRACTOR'S QUALIFICATIONS
(Complete in full, Use attachments if necessary)
Name of Bidder:
Address with Zip Code:
Federal Tax I.D. Number:
Check One: Corporation
Partnership
Sole Proprietorship
If SOLE PROPRIETORSHIP, state name, address and phone number of owner:
If CORPORATION:
Date of Incorporation:
Name of State(s) in which incorporated:
President's Name:
Vice-President's Name:
Secretary's Name:
If PARTNERSHIP:
Treasurer's Name:
Is the Partnership:
General
Limited
Association
(Check one)
Date of Organization:
Name and addresses of all partners:
1.
2.
3.
GENERAL INFORMATION:
Percent of work to be done under the proposed contract by your own staff:
No. of Permanent Employees:
Geographical Limits of Operation:
No. of years in business:
Have you ever done business under a different name: Yes
No
(Check one)
If Yes, give Name and Location:
Has contractor ever withdrawn or defaulted on a contractual obligation: Yes
No
(Check one)
If Yes, state where and why:

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