?General Contractor (GC) for Montclair Elementary School Classroom Re-Flooring

Agency: Beaverton School District
State: Oregon
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
  • 238330 - Flooring Contractors
Posted Date: Apr 17, 2019
Due Date: Apr 24, 2019
Solicitation No: ​19-0013
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
solicitation number description solicitation documents addenda notice of intent due date
​19-0013 ​General Contractor (GC) for Montclair Elementary School Classroom Re-Flooring ​ITB 19-0013

Attachment K - Floor Plan

Attachment L - Floor Index
Addendum 1

Attachment K - Floor Plan Addendum 1

Addendum 2

Attachment K - Floor Plan Addendum 2​

​03.27.2019 Pre-Bid Attendance
​04/24/2019
2:00 PM

Attachment Preview

PUBLIC IMPROVEMENT PROJECT
INVITATION TO BID
Solicitation No: 19-0013
General Contractor for Montclair Elementary School
Classroom Re-Flooring
ITB Closing (Due Date & Time):
April 24, 2019 at 2:00 PM Pacific Time
16NOV18
Issued by:
Beaverton School District 48J
16550 SW Merlo Road
Beaverton, Oregon 97003
March 20, 2019
Business Services
Procurement and Contracting
16550 SW Merlo Road
Beaverton, OR 97003
(503) 356-4324
PUBLIC IMPROVEMENT
INVITATION TO BID
Solicitation No: ITB 19-0013
Summary
The purpose of this Invitation to Bid (Solicitation) is to obtain competitive Bids from qualified General
Contractors (Bidder) interested in the provision of General Contractor (GC) for Montclair Elementary School (ES)
Classroom Re-Flooring for the Beaverton School District.
This is a public works project subject to ORS 279C.800 to 279C.870.
A NON-MANDATORY pre-Bid conference will be held on March 27, 2019 at 3:00 PM at Montclair Elementary
School 7250 SW Vermont St. Portland, OR 97223.
Bidders must submit their Bid pursuant to the provisions of this Solicitation to Justin Sweet, Contract Specialist,
or designee, at the District Administration Center, Facilities Development Main Portable, 16550 SW Merlo Road,
Beaverton Oregon 97003, PRIOR to the Closing:
SOLICITATION CLOSING: April 24, 2019 at 2:00 PM Pacific Time
LATE BIDS WILL NOT BE ACCEPTED
Timely submitted Bids will be opened in public and read aloud immediately after Closing at the address above.
Bidders are solely responsible for ensuring that the Beaverton School District receives its Bid.
Bidders must submit a First-Tier Subcontractor Disclosure Form *EITHER* with the sealed Bid submission *OR*
in a separate envelope no later than:
DISCLOSURE DEADLINE: April 24, 2019 at 4:00 PM Pacific Time
Prospective Bidders must register with ORPIN http://orpin.oregon.gov/ to obtain the Solicitation documents
and plan sets.
Bidders must familiarize themselves with the entire Solicitation.
All questions and comments about this solicitation must be directed ONLY IN WRITING to
Justin Sweet, Contract Specialist, by e-mail to: contracts@beaverton.k12.or.us
THE DISTRICT MAY REJECT ANY BID NOT IN COMPLIANCE WITH ALL PRESCRIBED REQUIREMENTS.
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16NOV18
SECTION I - INTRODUCTION
Solicitation No: ITB 19-0013
1. INTRODUCTION:
This Solicitation is issued pursuant to ORS 279A, ORS 279C and the Oregon Attorney General Model Rules
Divisions 46 and 49.
2. DEFINITIONS:
The term "District" or “Owner” throughout this document means the Beaverton School District. The term
“Bidder” means the person or firm that submits a Bid in response to this Solicitation. The term “Bid” or
“Offer” means a written response to provide services in response to this Solicitation. The term “Contractor”
or “Supplier” means the Bidder awarded a contract as a result of this Solicitation.
3. SOLICITATION REVIEW:
Bidders must carefully review the Solicitation documents and are responsible for knowing and
understanding all terms and conditions. Unless defects, ambiguities, omissions, or errors are brought to the
District's attention by protest pursuant to REQUEST FOR CLARIFICATION OR CHANGE; SOLICITATION
PROTESTS (Section III, Paragraph 5), protests or appeals based on such defects, ambiguities, omissions or
errors received after issuance of the Notice of Intent to Award may not be favorably considered.
4. BACKGROUND:
a. The Beaverton School District encompasses approximately 57 square miles in northwestern Oregon in
Washington County. The District, located in the Portland, Oregon metro area, is the third largest School
District in Oregon.
b. The Beaverton School District has approximately 4,700 employees. The District is responsible for
educating approximately 40,870 students in kindergarten through grade 12 at thirty-four (34)
Elementary Schools, eight (8) Middle Schools, six (6) High Schools, five (5) Options Schools, and nineteen
(19) Options Programs.
5. SCOPE OF WORK:
This Solicitation is for interested firms (Bidders) in the provision of replacement of existing flooring at
Montclair Elementary School.
6. CONTRACT:
The successful Bidder, selected by the District, will receive an AIA A101 Owner Contractor Agreement with
AIA A201 General Conditions. A sample is enclosed herein (see Attachments). The provisions of the sample
AIA A101 Owner Contractor Agreement and AIA A201 General Conditions are in addition to the
requirements set forth in this Solicitation.
a. Bidders are advised to thoroughly review and familiarize themselves with the standard contract. Certain
contract terms reflect state statute and may not be altered.
b. The Contractor will be expected to promptly sign a contract including all standard terms and conditions
contained in the sample contract.
c. Personnel substitution if the contractor must substitute personnel included in the original bid they
must obtain written District approval of substituted personnel, prior to substitution.
7. AMENDMENTS:
The District may amend a Contract without additional competition pursuant to OAR 137-049-0910.
8. DISTRICT REPRESENTATIVE:
The District Representative for the project is Alex Santa, Maintenance Project Lead.
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16NOV18
SECTION I - INTRODUCTION
Solicitation No: ITB 19-0013
9. SOLICITATION SCHEDULE:
The milestones for the selection process are set forth below. The dates are specific and will be followed to
the extent reasonably possible. The purpose of this schedule is for Bidder information only. Required dates
for Contract period milestones, submittals and any other activities are provided elsewhere in this
Solicitation. The District reserves the right to deviate from this schedule.
Solicitation Milestone
Pre-Bid conference
Deadline for questions/substitution requests
Closing
Notice of Intent to Award (NOI)
Date
March 27, 2019 at 3:00 PM
April 12, 2019 at noon
April 24, 2019 at 2:00 PM
On or about 24 hrs after Bid Closing
10. CONTACT DURING SOLICITATION:
Questions must be submitted in writing via email to contracts@beaverton.k12.or.us as indicated on the
Summary page of this Solicitation. No other contact regarding this solicitation during the solicitation
process is permitted. Unauthorized contact regarding this solicitation may subject the offender’s Bid to
rejection.
11. Additional information regarding this solicitation and certain forms for download are available on the ORPIN
website: www.orpin.oregon.gov
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16NOV18
SECTION II STATEMENT OF WORK
Solicitation No: ITB 19-0013
1. PURPOSE AND INTRODUCTION:
This Solicitation is for retaining a general contractor (GC) to furnish, install, manage, and coordinate all work
as shown in the attached documents on behalf of the Beaverton School District. The goal of this project is to
replace the existing flooring in ten (10) classrooms, and a hallway at Montclair Elementary located at 7250
SW Vermont St., Portland, OR 97223. Please see attached flooring matrix details and site map for project
scope for each space. The full project is described in summary terms below and in the attached documents.
The construction budget is approximately $100,000.00.
2. PROJECT DESCRIPTION:
This project will take place at Montclair Elementary School. The building was constructed in 1970 and
consists of interior drywall metal stud construction with carpeted floors over concrete subfloor.
3. OPERATIONAL ATTRIBUTES:
The District requires the project to be completed during the summer break between 6/24/2019 and
8/16/2019. Coordination with other summer projects may be required. See project milestones below for
further information. Coordination with summer maintenance activities will be required.
4. GENERAL REQUIREMENTS:
Bidders must reference the attached plans and specifications. The Contractor shall provide a complete
project and coordinate work with the District, Contractors, and Consultants hired by the District, and all
applicable agencies having authority.
a. Work to include supplying, storing, and handling of all required materials.
b. Work includes protection of neighboring finishes, and replacement/repair of any damaged surfaces
including but not limited to wall board, paint, insulation, concrete block, etc.
c. Contractor shall provide all labor, materials, equipment, transportation, and other facilities and services
as necessary and/or required to execute all the Work.
d. All work areas must be cleaned of any construction debris daily. General Contractor is responsible for
material removal and disposal. Provide dust control and HVAC protection as required to protect the rest
of the school from construction debris. Upon completion of the project, the General Contractor must
provide final cleaning of all work installed, replaced or repaired.
5. SPECIFIC REQUIREMENTS:
a. Work anticipated to begin approximately 06/24/2019, with substantial completion by 08/16/2019.
b. Existing classrooms and hall to be re-floored measure approximately 8,107 sq. ft. in total floor area.
i. Please refer to attached floor plan and flooring Index for details for each space.
c. If necessary, contractor shall furnish all materials necessary for making electrical connections required
for equipment used to complete work as outlined.
i. Includes all cables, plugs, breakers, spider boxes and other parts and equipment required to
power floor grinding equipment if it is needed.
d. Restore all disturbed surfaces to original or better condition.
e. The Beaverton School District’s refuse/recycling containers must not be used for disposal of any
materials. Contractor must remove and dispose of all materials off-site.
f. Security fencing or other temporary barriers should be installed for securing work area, staging area,
and equipment for the duration of the project.
g. All personnel on site must pass a current background check in compliance with District standards
and display District approved badges at all times.
h. This is a prevailing wage (BOLI) project. Certified payroll is required on a weekly basis.
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16NOV18

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