GC Services for Cedar Grove High School Auditorium Addition

Agency: DeKalb County School District (DCSD)
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
Posted Date: Sep 5, 2019
Due Date: Oct 10, 2019
Solicitation No: RFP 20-752-004
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
GC Services for Cedar Grove High School Auditorium Addition (RFP 20-752-004)

The DeKalb County School District invites qualified vendors (here and after called “Contractor”) licensed by the State of Georgia or authorized to transact business in the State of Georgia, to submit proposals to provide General Contractor services for the construction (Site, Building and Systems) of the Owner’s Construction Project at Cedar Grove High School.

Attachments
Events
  • 5 Sep 2019 at 2:00 PM: Opens
  • 19 Sep 2019 at 10:00 AM: Mandatory Pre-Proposal Conference
  • 19 Sep 2019 at 11:00 AM: Mandatory Site Visit
  • 30 Sep 2019 at 2:00 PM: Final Questions Due
  • 7 Oct 2019 at 2:00 PM: Final Addendum Issued
  • 10 Oct 2019 at 2:00 PM: Closes
  • 15 Oct 2019 at 5:00 PM: Public Acknowledgement

Attachment Preview

DeKalb County School District
Cedar Grove High School Auditorium Addition
September 5, 2019
9
DeKalb County Board of Education
Operations Division
Sam A. Moss Service Center
1780 Montreal Road
Tucker, GA 30084-6705
RFP No. 20-752-004
Project # 211-423
Page 1 of 49
Request for Proposals (RFP) No. 20-752-004
for
GENERAL CONTRACTOR SERVICES
(with contract value over $1,000,000)
Project:
CEDAR GROVE HIGH SCHOOL AUDITORIUM ADDITION
DCSD Project No.:
211-423
Owner:
DeKalb County Board of Education (the “Board”)
Solicitation Timeline Summary (Subject to Change)
EVENT
DATE(S)
Solicitation Opens
September 5, 2019
Mandatory Pre-Proposal
Conference
September 19, 2019
Mandatory Site Visit
September 19, 2019
Final Questions Due
September 30, 2019
TIME
10:00 AM
Immediately
following
Pre-Proposal
2:00 PM
LOCATION
http://dekalbschoolsga.ionwave.net
Sam A. Moss Center, 1780 Montreal Rd.
Tucker, GA 30084
2360 River Road
Ellenwood, GA 30294
dcsd-op-bidquestion@dekalbschoolsga.org
Final Addendum
Proposal Due Date & Time
October 7, 2019
October 10, 2019
2:00 PM
2:00 PM
Public Acknowledgement
October 15, 2019
5:00 PM
Selection Committee
Evaluation
Anticipated Board Review
and Approval
October 17 - 28, 2019
December 9, 2019
Anticipated Notice of Award December 16, 2019
Anticipated Notice to
Proceed
January 2020
http://dekalbschoolsga.ionwave.net
Sam A. Moss Center, 1780 Montreal Rd.
Tucker, GA 30084
Public Acknowledgement of RFP will be
posted to the DCSD website by close of
business.
DeKalb County School District
Cedar Grove High School Auditorium Addition
September 5, 2019
TABLE OF CONTENTS
RFP No. 20-752-004
Project # 211-423
Page 2 of 49
I. ADVERTISEMENT FOR SEALED PROPOSALS GENERAL CONTRACTOR ........................................... 3
II. DEFINITIONS ............................................................................................................................................. 4
III. GENERAL CONDITIONS .......................................................................................................................... 5
IV. INSTRUCTIONS TO PROPOSERS.......................................................................................................... 9
V. INSTRUCTIONS FOR SUBMITTING PROPOSALS................................................................................ 17
VI. QUALIFICATIONS FOR SELECTION AND THE SELECTION PROCESS ............................................ 24
VII. PROTEST PROCESS ............................................................................................................................ 25
Owner’s Standard Forms (included with RFP):
Attachment A General Contractor Checklist and Certification (2 pages)
Attachment B1 Corporate Certificate (1 page)
Attachment B2 Partnership Certificate (1 page)
Attachment B3 Entity Certificate (1 page)
Attachment C Subcontractor Listing (1 page)
Attachment D Offeror’s and Individuals’ Affidavit of Non-collusion (2 pages)
Attachment E Conflict of Interest Disclosure Form (2 pages)
Attachment F Consent to Release Information (1 page)
Attachment G Vendor Reference Form (1 page)
Attachment H Bid Bond (1 page)
Attachment I Fixed Price for Construction Proposal (8 pages)
Attachment J Proposal Delivery Label (1 page)
Attachment K No Submittal Response Form (1 page)
Owner’s Project Specific Information (separate file from RFP)
Appendix A Owner’s Criteria and Narrative Scope of Work (2 pages)
Appendix B Special Conditions (5 pages)
Appendix C Master Project Schedule (4 pages)
Appendix D DeKalb County School District 2019-2020 Calendar (1 page)
Appendix E Fixed Price Construction Contract (44 pages)
Appendix F Subcontractor Affidavit of Non-collusion (1 page)
Appendix G Performance Bond (3 pages)
Appendix H Payment Bond (4 pages)
Appendix I Affidavit for Payment (2 pages)
Plans and Specifications
Available by request: 100% Construction Documents prepared by Hussey Gay Bell DeYoung International dated
February 8, 2019.
weyman_f_christopher@dekalbschoolsga.org
DeKalb County School District
Cedar Grove High School Auditorium Addition
September 5, 2019
RFP No. 20-752-004
Project # 211-423
Page 3 of 49
I.
ADVERTISEMENT FOR SEALED PROPOSALS
GENERAL CONTRACTOR
Sealed Proposals will be received by the DeKalb County Board of Education (the “Owner”) at the Sam A. Moss Service
Center, 1780 Montreal Road, Tucker, Georgia 30084, until 2:00 p.m. local time on Thursday, October 10, 2019 for
General Contractor services for RFP No. 20-752-004, Project No. 211-423 for Cedar Grove High School Auditorium
Addition. The Owner shall not consider late proposals.
SCOPE OF SERVICES
To provide General Contractor services for the construction (Site, Building and Systems) of the Owner’s Construction
Project at Cedar Grove High School as specified per the Proposal Documents.
Request for Proposal (“RFP”) documents will be available Thursday, September 5, 2019, and may be obtained from
the DeKalb County Board of Education website at https://dekalbschoolsga.ionwave.net. Plans and Specifications
are available electronically in PDF format and can be emailed to prospective Respondents free of charge by submitting
a request to weyman_f_christopher@dekalbschoolsga.org.
MANDATORY PRE-PROPOSAL CONFERENCE
A mandatory Pre-Proposal Conference will be held in the Stokes Conference Room at the Sam A. Moss Service
Center, 1780 Montreal Road, Tucker, Georgia 30084 at 10:00 a.m. local time on Thursday, September 19, 2019. All
prospective bidders are required to visit the project site. The mandatory Project Site Visit is scheduled following the
pre-proposal conference.
All attendees of the pre-proposal conference will be required to register. Proper registration requires that the attendee
has signed his or her name to the official roster and listed the name and address of the company he or she represents
on the official roster no later than the designated start time of the pre-proposal conference. Proposals submitted by
proposers who have not properly registered and attended the mandatory pre-proposal conference shall be rejected as
non-responsive. Proposers are advised to register early as anyone arriving after 10:15 am will not be allowed
to participate in the proposal process.
SCHEDULE FOR SELECTION (dates are subject to change)
Mandatory Pre-Proposal Conference*
September 19, 2019 @10:00 am
Final Questions Due
September 30, 2019 not later than 2:00 pm
Final Addendum Issued (if necessary)
October 7, 2019 not later than 2:00 pm
Proposals Due
October 10, 2019 not later than 2:00 pm
Public Acknowledgement
October 15, 2019 not later than 5:00 pm
Anticipated Board Review and Approval
December 2019
*OPEN TO PUBLIC ATTENDANCE*
Sam A. Moss Service Center
1780 Montreal Road
Tucker, GA 30084
Except as expressly provided in, or permitted by, the Proposal Documents, from the date of issuance of the
RFP until final Owner action of approval of contract award, the Contractor submitting a Proposal shall not
initiate any communication or discussion concerning the Project, the RFP or the Contractor’s Proposal or any
part thereof with any employee, agent, or representative of the Owner. Any violation of this restriction may
result in the rejection of the Contractor’s Proposal.
The Owner reserves the right to reject any or all proposals, and to waive technicalities and informalities.
DeKalb County School District
Cedar Grove High School Auditorium Addition
September 5, 2019
II.
DEFINITIONS
RFP No. 20-752-004
Project # 211-423
Page 4 of 49
A. Proposal Documents means the Advertisement for Proposals, the Instructions to Proposers, the Bid Form,
the form of Bid Bond, the form of Subcontractor Listing, the form of Corporate Certificate, the form of
Partnership Certificate, the form of Entity Certificate, the form of Offer’s and Individuals’ Affidavit of Non-
collusion, the Form of Fixed Price Construction Contract (with exhibits), the form of Performance Bond, the
form of Payment Bond, the Wage Rate Determination (if applicable), the Special Conditions, the Plans and
Specifications, all other proposed contract documents, and any Addenda issued prior to Bid opening.
B. Definitions contained in the proposed contract documents shall be applicable to the Proposal Documents.
C. Addenda are written or graphic instruments issued by the Architect prior to Proposal opening which modify or
interpret the Bidding Documents by additions, deletions, clarifications, corrections or revisions.
D. A Proposal is a complete and properly executed proposal to do the Work in accordance with the Contract for
the sums stipulated in the Proposal supported by data required by the Proposal Documents, submitted in
accordance with the Proposal Documents.
E. The Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work described in the
Proposal Documents as the base to which Work may be added, or from which Work may be deleted, for sums
stated in the Alternates, if any.
F. An Alternate Bid is an amount stated in the Bid to be added to, or deducted from, the amount of the Base Bid
if the corresponding change in the Work, as described in the Proposal Documents (“Alternate”), is accepted.
G. A Unit Price is an amount stated in the Bid as a price per unit of measurement for specified materials,
equipment or services or a portion of the Work as described in the Bidding Documents.
H. A Proposer is a person or entity who submits a Proposal.
I. A Sub-bidder is a person or entity who submits a bid to a Bidder for materials, equipment or labor for a portion
of the Work.
J. The Owner for whom the work will be executed is the DeKalb County Board of Education, 1701 Mountain
Industrial Boulevard, Stone Mountain, GA 30083.
K. The Owner has selected as Architect the Architect listed in the Advertisement for Proposals, who has prepared
plans and specifications and who will administer the Contract for construction. If the Owner’s design
professional for the Project is an engineer rather than an architect, then the term “Architect” as used
throughout these Instructions to Proposers shall mean “Engineer”.
DeKalb County School District
Cedar Grove High School Auditorium Addition
September 5, 2019
RFP No. 20-752-004
Project # 211-423
Page 5 of 49
III.
GENERAL CONDITIONS
A. Respondent Performance
The successful Respondent is required to perform and fulfill all the undertakings, covenants, terms, conditions,
and agreements of this RFP document and any negotiated contract(s). Failure of the Respondent to fully
perform these obligations may result in cancellation of the award and contract.
DCSD will look to the Respondent and his/her identified personnel to coordinate and deliver the services
described in this RFP. The obligations of the contract shall not be delegated to subcontractors or assigned
to any third party.
B. Non-Discrimination
DCSD does not discriminate on the basis of race, color, religion, sex, national origin, age, or disability in any
of its employment practices, education programs, services or activities.
DCSD supports an open, fair, and impartial free-market system which maximizes competition and seeks to
include all responsible businesses and to provide ample opportunities for business growth and development.
Minority businesses are encouraged and given the opportunity to bid on various projects; however, all
responses will be evaluated on the same criteria. It is not the intention or desire of DCSD to restrict or impede
competition, nor to increase the cost of the work.
C. Drug-Free Workplace
By submission of a response to this RFP, the Respondent certifies that he/she and his/her employees shall
not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of controlled
substance or drugs during the performance of the contract.
D. Smoke-Free Workplace
By submission of a response to this RFP, the Respondent certifies that he/she and his/her employees shall
not use tobacco products on DCSD property at any time during the performance of this contract.
E. Costs Incurred
DCSD is not liable for any costs incurred by a Respondent in preparing and/or submitting a response to this
RFP or for any interview if requested. Any and all costs incurred by the Respondent in preparing and/or
submitting a response to this RFP and interviewing with DCSD (if requested) shall be the sole responsibility
of the Respondent and shall not be reimbursed by DCSD.
F. Insurance
A Certificate of Insurance and/or ACORD form is required with solicitation submittal. Provision of
Certificate of Insurance is a mandatory requirement (include with Required Forms). Proposals submitted with
certificates of insurance will be considered conditionally responsive to the insurance and indemnification
requirement. Final award of this RFP will be contingent upon receipt within five (5) business days of request
for insurance documentation complete with the following requirements. In the event the awarded Respondent
cannot produce insurance coverage acceptable to the DCSD within the time provided, DCSD reserves the
right to award this solicitation to the next highest ranked firm. Please refer to Exhibit “D” of the Contract for
required Insurance.
G. Indemnification
The Contractor shall indemnify and hold the Owner harmless from any and all claims, liability, damages, loss,
liens, costs and expenses of every type whatsoever including, without limitation, attorneys' fees and expenses,
arising out of or in connection with the Contractor's performance of this Contract and the Work, to the extent

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