GC 2020 Massengale Park and Beach Concessions

Agency: County of Glynn
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 237990 - Other Heavy and Civil Engineering Construction
  • 721211 - RV (Recreational Vehicle) Parks and Campgrounds
Posted Date: Jan 13, 2020
Due Date: Feb 10, 2020
Solicitation No: 01152
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: 01152
Bid Title: GC 2020 Massengale Park and Beach Concessions
Category: CONCESSIONS AVAILABLE RECREATION DEPT.
Status: Open

Description:
The Glynn County Recreation and Parks Department is currently accepting quotes for concession operations at Massengale Park and on the beach on St. Simons Island between beach access #23 (Arnold Street) and beach access #41 (16th Street) for the 2020 summer season.

The selected Vendor will be allowed a single mobile concession vending stand at Massengale Park during approved hours of concession operations. The Concession Site (see attached park diagram) does not have electricity.

Only non-motorized push carts will be allowed on the beach during specified times for the duration of the contract period, provided approval is given by the Georgia Department of Natural Resources. A map of the beach area is included in this RFQ.

Sealed quotes may be mailed or submitted in person to Victoria Lane, Procurement Officer, in the Glynn County Finance Department, 1725 Reynolds Street, Suite 300, Brunswick, GA 31520 no later than 3:00 pm on Monday, February 10, 2020, where bids will be publicly opened. All quotes will be evaluated by procurement staff. A recommendation will be forwarded to the Finance Committee and the Board of Commissioners to enter into a concession agreement.
Request for
Publication Date/Time:
1/13/2020 4:00 PM
Closing Date/Time:
2/10/2020 3:00 PM
Contact Person:
Victoria Lane
vlane@glynncounty-ga.gov
Business Hours:
Monday-Friday 8:00 AM-5:00 PM
Related Documents:

Attachment Preview

GLYNN COUNTY’S 2020 MASSENGALE PARK AND BEACH CONCESSIONS
REQUEST FOR QUOTE# 01152
The Glynn County Recreation and Parks Department is currently accepting quotes for concession
operations at Massengale Park and on the beach on St. Simons Island between beach access #23 (Arnold
Street) and beach access #41 (16th Street) for the 2020 summer season.
The selected Vendor will be allowed a single mobile concession vending stand at Massengale Park during
approved hours of concession operations. The Concession Site (see attached park diagram) does not
have electricity.
Only non-motorized push carts will be allowed on the beach during specified times for the duration of
the contract period, provided approval is given by the Georgia Department of Natural Resources. A map
of the beach area is included in this RFQ.
Sealed quotes may be mailed or submitted in person to Victoria Lane, Procurement Officer, in the Glynn
County Finance Department, 1725 Reynolds Street, Suite 300, Brunswick, GA 31520 no later than 3:00
pm on Monday, February 10, 2020, where bids will be publicly opened. All quotes will be evaluated by
procurement staff. A recommendation will be forwarded to the Finance Committee and the Board of
Commissioners to enter into a concession agreement.
Request for Quote Specifications and Submittals:
1. RFQ Response Form with Offer Amount. Minimum quote is $2,500.
2. Selected Vendor may operate beginning Saturday, May 23, 2020 through Monday,
September 7, 2020 from 10:00am to 7:00pm seven days per week.
3. One 8’ x 15’ space is available in Massengale Park.
4. Prospective Bidder must furnish a list of items to be sold using single mobile
concession stand.
5. Prospective Bidder must furnish a list of items to be sold using non-motorized push
carts on the beach.
6. Prospective Bidder must furnish at least two (2) photographs of the type of mobile
concession vending stand to be operated in the park and the type of non-motorized
push cart to be used on the beach.
7. Only non-motorized push carts are allowed on the beach, provided approval is given
by the Georgia Department of Natural Resources. Selected Vendor shall only access
the beach using the Massengale Park beach access.
8. Selected Vendor shall only utilize its push carts on the areas of the beach authorized
by the County and DNR through the Concession License Agreement and shall not
utilize them in any other part of Massengale Park, Coast Guard Park recreation areas
or any other County park.
9. Selected Vendor is prohibited from using a radio, tape/CD player, public address or
speaker system, playing music, offering for sale anything by shouting or outcry, or
otherwise making any noise which tends to annoy the general public
10. Prior to conducting any of the retail activities authorized by the Concession License
Agreement, the Selected Vendor shall obtain a permit from Glynn County as
required by Section 2-11-14 of the Glynn County Code of Ordinances.
11. Selected Vendor has the option to request to renew the agreement for two (2)
additional years. Approval of the request to renew is contingent upon a) the County
GLYNN COUNTY’S 2020 MASSENGALE PARK AND BEACH CONCESSIONS
being agreeable to the request, and b) the County and Vendor agreeing on each
renewal payment.
12. Selected Vendor may not assign, sublet, or transfer any rights, interests, obligations,
or responsibilities under the concessions agreement or in the operation of the
concession stand, in whole or in part, to another person or party, without the prior
written approval of Glynn County, which Glynn County may withhold in its sole
discretion.
The highest quote received will determine the most qualified vendor. The successful vendor will be
issued a Letter of Intent to Enter into a Concession License Agreement. The successful vendor shall have
thirty (30) consecutive days to gather the check-list items needed to operate their concession business
or the option will pass to the vendor with the next highest quote. Once award of the agreement is
approved by the Finance Committee, a Concession License Agreement will be forwarded for signature.
Final execution of the agreement is contingent upon approval of the Glynn County Board of
Commissioners.
For more information, contact Victoria Lane at 912-554-7135 or via email at vlane@glynncounty-ga.gov.
GLYNN COUNTY’S 2020 MASSENGALE PARK AND BEACH CONCESSIONS
REQUEST FOR QUOTE RESPONSE FORM
Company Name: _______________________________________________________________________________
Authorized Representative:
_______________________________________________________________________
Address/City/State/Zip:
__________________________________________________________________________
Phone: _____________________________________Email: _____________________________________________
Offer amount: $________________________________________________________________________________
Signature of Authorized Representative: _____________________________________Date: __________________
Vendor’s Concessions Information Check-List 2020
(Items are due to County personnel within thirty (30) days upon receipt of Letter of Intent.)
1. Occupation tax registration Contact Utrina Rankin (554-7122) at the Glynn County Community
Development Department located on the 2nd Floor of the Harold Pate Building, 1725 Reynolds Street,
Brunswick, GA.
2. Food Service Permit from Environmental Health Division of State of GA. Located on 1st Floor of the
Harold Pate Building, phone number is 912-264-3931. For pre-packaged food sales only, contact the
State Department of Agriculture at 229-386-3489.
3. Georgia Sales Tax Reporting Number Contact State Sales Tax Unit located in Douglas, GA, phone
number is 912-389-4079.
4. Furnish copy of general comprehensive and standard liability insurance ($500,000 minimum) with the
County as an additional named insured.
5. Furnish payment of non-refundable license fee in the amount of $_____________________(the vendor’s
quote amount).
6. Furnish Letter of Acknowledgement from Georgia Department of Natural Resources giving approval to
conduct retail sales on the specified areas of the beach (beach access #23 to beach access #41) using non-
motorized push carts.
GLYNN COUNTY’S 2020 MASSENGALE PARK AND BEACH CONCESSIONS
Below is a map of Massengale Park. The exact location of the Concession Site for the mobile concession
unit will be agreed upon by the County and the Selected Vendor after the concession license agreement
is awarded.
GLYNN COUNTY’S 2020 MASSENGALE PARK AND BEACH CONCESSIONS

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