Furnishing and Delivery of Carpet Cleaning Services

Agency: Monmouth County Park
State: New Jersey
Type of Government: State & Local
NAICS Category:
  • 561720 - Janitorial Services
  • 561740 - Carpet and Upholstery Cleaning Services
Posted Date: May 14, 2024
Due Date: May 29, 2024
Solicitation No: Bid #0054-24
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
OPENING DATE at 10 am BID NAME/NO. FEE
5/29/24
Bid #0054-24
Furnishing and Delivery of Carpet Cleaning Services

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MONMOUTH COUNTY PARK SYSTEM
805 NEWMAN SPRINGS ROAD
LINCROFT, NJ 07738
(732) 842-4000
FURNISHING AND DELIVERY OF CARPET CLEANING SERVICES
BID NO:
ADVERTISED:
BIDS DUE:
#0054-24
TUESDAY, MAY 14, 2024
WEDNESDAY, MAY 29, 2024, at 10:00AM
TO APPEAR IN PAPER: TUESDAY, MAY 14, 2024
NOTICE TO BIDDERS
Notice is hereby given that sealed bids will be received by the Monmouth County Board of
Recreation Commissioners at the Monmouth County Park System, Headquarters Building,
Thompson Park, 805 Newman Springs Road, Lincroft, New Jersey 07738, until 10:00 a.m.,
prevailing time on WEDNESDAY, MAY 29, 2024, and then publicly read aloud for the
following.
1. FURNISHING AND DELIVERY OF CARPET CLEANING SERVICES
(BID #0054-24)
Bid Documents, including Instructions to Bidders, complete Plans and Specifications, and
Proposal Forms may be obtained by qualified bidders on our website at
www.monmouthcountyparks.com; Do Business with Us, “Request for Bids”. If requested
by potential bidders, the Monmouth County Park System will mail a bid packet to such bidders.
The Monmouth County Park System only assumes the responsibility for email and /or fax
notifications and for placing bid packet in the mail, and not for the proper and timely delivery of
such notices or packets.
Bids must be submitted on the proposal form provided or an exact duplicate in the manner
designated and required by the specifications. Bid submitted must be enclosed in a sealed
envelope bearing the name and address of the bidder, the title of the bid, and the words Sealed
Bid.Bids are to be addressed to the Purchasing Agent, Monmouth County Board of Recreation
Commissioners, 805 Newman Springs Road, Lincroft, New Jersey 07738. Bids may be mailed in
or placed in the drop box located outside of the Thompson Park Headquarters Building, 805
Newman Springs Road, Lincroft, NJ, prior to the opening date. Bids must be delivered at the
place and before the hour mentioned above. Bidders shall submit at least one (1) original of
each form, with an original signature.
All bidders are required to comply with requirements of P.L. 1975, c.127, N.J.S.A. 10:5-31,
et seq. (N.J.A.C. 17:27) (Affirmative Action), 42 U.S.C. 512101, et seq. (Americans with
Disabilities Act), and N.J.S.A 40A:11-16 “Designated Subcontractors,” N.J.S.A. 52:32-44
(Business Registration) and N.J.S.A. 34:11-56.25, et seq. (Prevailing Wage), and all other laws
and regulations that apply to bidding and the performance of the proposed contract.
The Monmouth County Board of Recreation Commissioners reserves the right to waive any
informality in, or to reject any or all bids in accordance with N.J.S.A. 40:A-11-13.2, and to
award contracts in whole or in part, if deemed in the best interest of the Board to do so.
The Monmouth County Board of Recreation Commissioners shall reserve the right to hold bids
for sixty (60) days prior to award of contracts.
All inquiries are to be directed to the Purchasing Department at (732) 842-4000. By order of the
Board of Recreation Commissioners of the County of Monmouth.
Kevin Mandeville, Chairman
Andrew J. Spears, Director
Jennifer Kaczala, Purchasing Agent
GENERAL CONDITIONS
1. All bidders must submit their proposals on the enclosed forms and must furnish all required
information. FAILURE TO PROPERLY EXECUTE THESE FORMS MAY BE CAUSE FOR
REJECTION OF THE BID.
2. The bid must be enclosed in two (2) sealed envelopes, one inside the other. The word “BID”
must be written on both envelopes. The outside envelope must bear the title of the bid, the date
of the bid opening, and the name and address of the bidder.
3. Included with this specification is a true copy of the contract that will be the formal contract
to be executed by the successful bidder.
4. The quality of items to be furnished is as set forth in detail in the proposal.
5. Any brand names mentioned in the specification shall be deemed to include the words “or
approved equal”, and bids submitted on other brands must include detailed information and
specifications that may be used for the purpose of making comparisons.
6. All bidders must indicate any variation to the specifications, terms, and conditions, no matter
how slight. If no variances are indicated, it will be defined to mean that the specification will be
fully complied with.
7. Items of foreign origin must be so indicated. Your signature to the bid proposal will be taken
as your certification that all manufactured articles and materials not so indicated, have been
made or produced in the United States (40 A:11-18)
8. The bidder, if awarded a contract, agrees to protect, defend and save harmless the contracting
unit against any damage for payment for the use of any patented material process, article or
devise that may enter into the manufacture, construction or form a part of the work covered by
either order or contract, and he further agrees to indemnify and save harmless the contracting
unit from suits or actions of every nature and description brought against it, for, or on account of
any injuries or damages received or sustained by an party or parties by, or from any of the acts of
the contractor, his servants or agents.
9. The Monmouth County Board of Recreation Commissioners reserves the right to reject any
or all bids and to waive any minor defect or informality in any bid, should it be in the best
interest of the Board to do so.
10. The Board of Recreation Commissioners has up to sixty (60) days to make the award. If
addition time is required beyond sixty (60) days, the contracting unit may request permission to
do so from any one of the three apparent lowest responsible bidders for an additional period of
time to be agreed to by the contracting unit and bidders.
11. In the event that the bidder to whom the contract is awarded should fail to enter into a
contract, the Board of Recreation Commissioners may, at its option, accept the proposal of the
next lowest bidder.
12. Should the contractor fail to fulfill the terms of the contract within the specified time, the
Board of Recreation Commissioners reserves the right to rescind the contract and secure the
items or services elsewhere. The contractor is responsible for any additional cost incurred as a
result of this action.
13. All items are to be delivered F.O.B. destination specified. The maximum of days allowable
for delivery is indicated in the specification and must be adhered to.
14. The County of Monmouth and the Board of Recreation Commissioners are exempt from all
Federal, State, and Municipal sales and excise taxes. The New Jersey Sales Tax Exemption
Number is 69-0220842.
15. Following delivery, an invoice and a signed Monmouth County payment voucher must be
submitted to the Board of Recreation Commissioners. Payment will be made upon approval of
the voucher by the Monmouth County Board of Recreation Commissioners and the Monmouth
County Board of County Commissioners
16. MANDATORY BUSINESS REGISTRATION CERTIFICATE
NEW JERSEY BUSINESS REGISTRATION REQUIREMENTS
GOODS, SERVICES, AND CONSTRUCTION* CONTRACTS
Proof of valid business registration (a Business Registration Certificate) with the New Jersey
Department of Treasury, Division of Revenue must be submitted to the contracting agency prior
to the award of any contract, including purchase orders. No contract will be awarded without
proof of such business registration. N.J.S.A. 52:32-44 imposes the following requirements on
contractors and on all subcontractors that knowingly enter into a contract, or construct a
construction project, with a contractor in the fulfillment of a contract with a contracting agency.
*In the case of a construction contract, “subcontractor” shall mean only designated
subcontractors who are required by N.J.S.A. 40A:11-16 to be named in the submission of a bid.
A subcontractor named in a bid or other proposal made by a contractor to a contracting agency
shall provide a copy of its business registration to the contractor who shall provide it to the
contracting agency. The contractor shall provide the contracting agency with the business
registration of the contractor and that of any named subcontractors prior to the time a contract is
awarded.
The contractor shall maintain and submit to the contracting agency a list of subcontractors and
their addresses that may be updated from time to time during the course of the contract
performance. Before final payment of the contract is made by the contracting agency, the
contractor shall submit a complete and accurate list and proof of business registration of each
subcontractor or supplier used in the fulfillment of the contract or shall attest that no
subcontractors were used.
For the term of the contract, the contractor and each of its affiliates and each subcontractor and
each of its affiliates (N.J.S.A. 52:32-44 (g) (3)) shall collect and remit to the Director, New
Jersey Division of Taxation, the use tax due pursuant to the “Sales and Use Tax Act” (N.J.S.A.
54:32 B-1, et seq.) on all taxable sales of tangible personal property delivered into this state.
A business organization that fails to provide proof of business registration or provides false
business registration information shall be liable to a penalty of $25 for each day of violation, not
to exceed $50,000 for each business registration not properly provided or maintained under a
contract with a contracting agency.
Sample Business Registration Certificates are attached for convenience. Questions on obtaining
a Business Registration Certificate or on the law and its requirements can be directed to the
Division of Revenue at (609) 292-9292.
(Revised 5/2017)
THESE ARE SAMPLES OF THE ONLY ACCEPTABLE
N.J. BUSINESS REGISTRATION CERTIFICATES:
(Revised 5/2017)

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