Furnishing, Delivery, Installation and Repair of Large Kitchen Equipment for All Prince George¡¯s County Public Schools

Agency: Prince George
State: Maryland
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
  • 238210 - Electrical Contractors and Other Wiring Installation Contractors
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
  • 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
Posted Date: Jan 20, 2020
Due Date: Feb 6, 2020
Solicitation No: 016-20
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid: Furnishing, Delivery, Installation and Repair of Large Kitchen Equipment for All Prince George’s County Public Schools

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Board of Education of Prince George’s County
13300 Old Marlboro Pike, RM 20
Upper Marlboro, MD 20772
INVITATION FOR BID
Furnishing, Delivery, Installation and Repair of Large Kitchen Equipment for All Prince
George’s County Public Schools (PGCPS)
IFB 016-20
______________________________________________________________________
ISSUED BY:
Purchasing & Supply Services
Attention: Ann Harrison
IFB NUMBER:
016-20
RELEASE DATE:
January 14, 2020
PRE-BID MEETING:
N/A
BID DUE DATE:
February 6, 2020 @ 2:00 pm, Room 20
DIRECT INQUIRIES TO: ann.harrison@pgcps.org
diane.forde@pgcps.org
BID DOCUMENTS
The bid documents may be obtained by:
1. Downloading the document from the Board’s website at: www1.pgcps.org or clicking on the
following link: http://www1.pgcps.org/purchasing/bidsnew.aspx
2. Access solicitations on eMaryland Marketplace @ https://ebidmarketplace.com/
3. Contact the Purchasing Department at 301-952-6560
4. Visiting the Purchasing Department between the hours of 9:00 AM and 4:00 PM, Monday through
Friday, excluding holidays. The Purchasing Department is located at 13300 Old Marlboro Pike,
Room 20, Upper Marlboro, MD 20772-9983.
Bidders are cautioned not to make changes to any of the terms and conditions or specifications in this
solicitation. Doing so may render a Bidder’s bid unacceptable and subject to rejection.
Questions and inquires may be addressed as outlined in Part II, Item 4 of this solicitation. ALL
questions must be directed to the Buyer specified above. Failure to adhere to this requirement may
subject the bidder to immediate disqualification.
IFB 016-20
1
TABLE OF CONTENTS
PART I: SCOPE OF WORK ......................................................................................................................... 3
1.0 INTRODUCTION..............................................................................................................................3
2.0 BACKGROUND................................................................................................................................3
3.0 SCOPE OF WORK ……................................................................................................................. 3
4.0 NON-EXCLUSIVE ………………………………………………………………………….…………..... 3
PART II: GENERAL TERMS AND CONDITIONS ....................................................................................... 4
1.0 STATEMENT OF CONFIDENTIALITY ............................................................................................ 4
2.0 TERM OF AGREEMENT ................................................................................................................. 4
3.0 PRE-BID MEETING ......................................................................................................................... 4
4.0 QUESTIONS AND INQUIRIES ........................................................................................................ 4
5.0 POINT OF CONTACT ...................................................................................................................... 4
6.0 CONTRACT MONITOR/BOARD SUPERVISION............................................................................4
7.0 CONTRACT TYPE ........................................................................................................................... 5
8.0 PAYMENT TERMS .......................................................................................................................... 5
9.0 INVITATION FOR BID (IFB) REVISIONS........................................................................................5
10.0 SUBMISSION DEADLINE................................................................................................................5
11.0 BID OPENING..................................................................................................................................5
12.0 DURATION OF BID.......................................................................................................................... 6
13.0 MINORITY BUSINESS ENTERPRISE PROGRAM.........................................................................6
14.0 E- COMMERCE ............................................................................................................................... 7
15.0 INSURANCE .................................................................................................................................... 7
16.0 LIQUIDATED DAMAGES.................................................................................................................7
17.0 FINGERPRINTING AND CRIMINAL BACKGROUND CHECKS .................................................... 7
18.0 BONDING ....................................................................................................................................... 9
19.0 TERMS AND CONDITIONS ............................................................................................................ 9
20.0 BASIS OF AWARD ........................................................................................................................10
20.1 OPTION TO RENEW CONTRACT PERIOD ………………………………………………...………..10
21.0 STATE OF MARYLAND CERTIFICATE OF GOOD STANDING ..................................................10
22.0 PERSONALLY IDENTIFIABLE INFORMATION (PII) ………………………………………………..11
PART III: BID SUBMISSION REQUIREMENTS ........................................................................................12
PART IV: SCOPE OF WORK....................................................................................................................14
PART V: BID FORM ................................................................................................................................16
PART VI: APPENDICES ..........................................................................................................................31
APPENDIX A - SPECIAL TERMS AND CONDITIONS FOR SEALED BIDS
APPENDIX B - NON-COLLUSION CERTIFICATE
APPENDIX C - DEBARMENT AFFIDAVIT
APPENDIX D - ANTI-BRIBERY AFFIDAVIT
APPENDIX E - CERTIFICATE OF INSURANCE COVERAGE
APPENDIX F PRICING CONFIRMATION
APPENDIX G - ADDENDA ACKNOWLEDGEMENT
APPENDIX H MBE DOCUMENTS
ATTACHMENT 1 QUALIFICATIONS SUBMITTAL
ATTACHMENT 2 LOCATION DRAWINGS
IFB 016-20
2
PART I: SCOPE OF WORK
1.0 INTRODUCTION
This Invitation for Bid (IFB) is soliciting bids for Furnishing, Delivery, Installation and Repair
of Large Kitchen Equipment for all PGCPS.
2.0 BACKGROUND
The Board Of Education of Prince George’s County (The Board) serves the needs of public
education in Prince George’s County, covering approximately 1,789 square miles, with a
residential population of more than 904,430. It is the second largest public school system in
the State of Maryland. The Board operates 240 facilities over a ten-mile radius, which includes
Pre-k, elementary, middle, and high schools as well as special education centers and
alternative schools. The Central administration headquarters is located at 14201 School Lane,
Upper Marlboro, Maryland.
The Board currently has approximately 132,000 students, 19,600 employees and an annual
operating budget of $2.2 billion.
3.0 SCOPE OF WORK
The BOARD requests bids for Furnishing, Delivery, Installation and Repair of Large
Kitchen Equipment for all Prince George’s County Public Schools. The specifications
are contained in the Invitation for Bid. Responses submitted must meet or exceed all
requirements. Bids that do not meet or exceed all requirements will be considered non-
responsive. All exceptions must be noted.
4.0 NON-EXCLUSIVE
The intent of this contract is to provide the Board with an expedited means of procuring
supplies and/or services at the lowest cost. This contract is for the convenience of the Board
and is considered to be a "Non-Exclusive" use contract. The Board does not guarantee any
usage. The Board will not be held to purchase any particular Brand, in any groups, prices or
discount ranges, but reserves the right to purchase any item/items listed in the price schedule
submitted.
CONTRACTORS IN LEGAL PROCEEDINGS WITH PGCPS
PGCPS recognizes the significant costs and imposition on the time of personnel associated
with legal proceedings. Accordingly, PGCPS has adopted a process stating that:
“One factor, among others, that are to be considered when awarding a contract or purchase
order is the existence of a pending legal dispute whether in court or an alternative dispute
forum with any contractor or vendor which has submitted a bid or proposal. Before including
consideration of the legal dispute as a factor, the Procurement Officer shall seek the advice of
the Office of General Counsel regarding the legal dispute and shall obtain the concurrence of
the CEO or his designee.”
IFB 016-20
3
PART II: GENERAL TERMS AND CONDITIONS
1.0 STATEMENT OF CONFIDENTIALITY
It is understood and agreed that all information pertinent to this solicitation may contain trade
secrets, which are confidential and proprietary. The selected vendor agrees not to disclose or
knowingly use any confidential or proprietary information of the Board and/or third party
participant.
Bid submissions are subject to the Maryland Public Information Act (Education Article,
Maryland Annotated Code, §10-611, et seq.). In accordance with the Act, certain information is
subject to public disclosure. Please be advised that should you deem any portion of your bid
as confidential or proprietary, it must be conspicuously indicated on those portions so deemed.
However, and in accordance with the Act, you are hereby notified that every portion may still
be subject to disclosure under the Act.
2.0 TERM OF AGREEMENT
The anticipated terms of this contract shall be until project completion.
The bidder warrants that prices for the bid under this IFB are not higher than prices currently
extended to any other governmental agency for the same product or service.
3.0 PRE-BID MEETING/SITE VISIT N/A
4.0 QUESTIONS AND INQUIRIES
No interpretation of the meaning of the specifications or other documents will be made to any
Supplier orally. Questions shall be submitted in writing to the Point of Contact (see Part II, §
5.0) only. To be given consideration, the questions must be received NO LATER THAN 1:00
p.m., EST. Questions that are deemed to be substantive in nature will be responded to in the
form of an addendum and posted on PGCPS website www1.pgcps.org/Purchasing and
www.emarylandmarketplace.com. Please do not submit question in PDF format.
Questions Due:
Addendum Posted:
Thursday, January 23, 2020
Monday, January 27, 2020 - Tentative
5.0 POINT OF CONTACT
Ann Harrison, Buyer
Purchasing Office
E-mail: ann.harrison@pgcps.org
TECHNICAL CONTACT
Clay Berry
Food and Nutrition Services
6.0 CONTRACT MONITOR/BOARD SUPERVISION
The Contractor’s performance will be under the direction of the Buyer/Requesting Department
who will be responsible for ensuring contractor’s compliance with the requirements of this
contract to include managing the daily activities of the contract, providing guidance to the
contract, and coordination. The Contractor shall be accountable to the end users on all matters
relating to the scope of work.
IFB 016-20
4
7.0 CONTRACT TYPE
The contract resulting from this solicitation will be a fixed-price contract.
8.0 PAYMENT TERMS
The Contractor shall submit an invoice detailing the product or services provided and the actual
costs incurred. Payment shall be in accordance with line item price on the purchase order and
made within Net 30 days upon receipt of invoice.
The Board reserves the right to reduce or withhold contract payment in the event the
Contractor does not provide the Department with all required deliverables within the timeframe
specified in the contract or in the event that the Contractor otherwise materially breaches the
terms and conditions of the contract.
9.0 INVITATION FOR BID (IFB) REVISIONS
Should it become necessary to revise any part of this IFB, addenda will be posted on PGCPS
www.1pgcps.org/purchasing and www.emarylandmarketplace.com. All addenda, amendments
or changes issued shall be deemed received by offeror provided they are posted to eMaryland
Marketplace or the Board website. Failure of any offeror to receive or acknowledge receipt of
such addenda or interpretation shall not relieve any offeror from any obligations under this IFB
as amended by all addenda. All addenda so issued shall become part of the award.
10.0 SUBMISSION DEADLINE
In order to be eligible for consideration, bids must be received in the Purchasing Office no later
than Thursday, February 6, 2020 @ 2:00 pm in Room 20. Vendors mailing bids shall allow
sufficient carrier delivery time to ensure timely receipt of their bid in the Office of Purchasing &
Supply Services prior to the deadline. Any bid received in the Purchasing Office after the
submission deadline, no matter what the reason, will be returned unopened. Bids responses
delivered to any other location shall not constitute delivery to the Purchasing Office
located at 13300 Old Marlboro Pike, Room 20, Upper Marlboro, MD 20772.
11.0 BID OPENING
The Board shall receive sealed bids until the bid due date indicated on the bid front cover sheet
and Section II.10. At the time of the bid opening (as directed on the front cover sheet and in
Section II.10), the Buyer or designee shall open all bids received, read publicly, and record the
responses. A copy of the bid tabulations will be made available upon written request via MPIA.
The Board shall then review all responses and analyze the results of the bidding process. A
final recommendation(s) shall be prepared for review and approval by the Director of
Purchasing & Supply Services. Upon acceptance and approval of the bid(s) by the Director of
Purchasing, the Director may grant its approval subject to such conditions as it may deem
appropriate.
All bids shall be publicly opened at the Facilities Administrative Building, 13300 Old Marlboro
Pike, RM 20,Upper Marlboro, Maryland 20772 on the date specified on the bid cover. In the
event of inclement weather on the due date of a bid and The Board is closed, the bid will be
due and opened on the next business day at the same time as specified in the bid or applicable
addendum.
IFB 016-20
5

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