Furnish & Deliver Portable Evaporative Cooler

Agency: State Government of North Carolina
State: North Carolina
Type of Government: State & Local
NAICS Category:
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
  • 333415 - Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing
Posted Date: Mar 31, 2020
Due Date: Apr 15, 2020
Solicitation No: 202000331
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number Description Date Issued Bid Opening Date Bid Opening Time Help
202000331 Furnish & Deliver Portable Evaporative Cooler 3/31/2020 4/15/2020 2:00 PM ET
PC

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STATE OF NORTH CAROLINA
Division of Purchase and Contract
Invitation for Bid #: 202000331
Furnish & Deliver Portable Evaporative Cooler
Date Issued: March 31, 2020
Bid Opening Date: April 15, 2020
At 2:00 PM ET
Direct all inquiries concerning this IFB to:
Bahaa Jizi
State Procurement Manager
Email: bahaa.jizi@doa.nc.gov
Electronic responses ONLY will be accepted for this solicitation.
NO MAILED OR EMAIL SUBMISSIONS WILL BE ACCEPTED
STATE OF NORTH CAROLINA
Invitation for Bids # 202000331
For internal State agency processing, including tabulation of bids in the Interactive Purchasing System
(IPS), provide your company’s Federal Employer Identification Number or alternate identification number
(e.g. Social Security Number). Pursuant to G.S. 132-1.10(b) this identification number shall not be released
to the public. This page will be removed and shredded, or otherwise kept confidential, before the
procurement file is made available for public inspection.
This page shall be filled out and returned with your bid.
Failure to do so shall be sufficient cause to reject your bid.
ID Number:
______________________________________________________
Federal ID Number or Social Security Number
___________________________________________________
Vendor Name
STATE OF NORTH CAROLINA
Division of Purchase and Contract
Refer ALL Inquiries regarding this IFB to:
Bahaa Jizi
Email: bahaa.jizi@doa.nc.gov
Contract Type: Open Market
Commodity No.: 031-02 Portable AC
Invitation for Bids # 202000331
Bids will be publicly opened: April 15, 2020 @ 2:00 PM ET
Using Agency: Craven Community College
Requisition No.: CCC03312020
EXECUTION
In compliance with this Invitation for Bids, and subject to all the conditions herein, the undersigned Vendor offers and agrees to
furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.
By executing this bid, the undersigned Vendor certifies that this bid is submitted competitively and without collusion (G.S. 143-54),
that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter
78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that it is not
an ineligible Vendor as set forth in G.S. 143-59.1. False certification is a Class I felony. Furthermore, by executing this bid, the
undersigned certifies to the best of Vendor’s knowledge and belief, that it and its principals are not presently debarred, suspended,
proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal or State department
or agency. As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract
awarded as a result of this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including
the requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its employees
through the federal E-Verify system. G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State
Employee associated with the preparing plans, specifications, estimates for public Contract; or awarding or administering public
Contracts; or inspecting or supervising delivery of the public Contract of any gift from anyone with a Contract with the State, or
from any person seeking to do business with the State. By execution of this bid response to the IFB, the undersigned certifies, for
Vendor’s entire organization and its employees or agents, that Vendor are not aware that any such gift has been offered, accepted,
or promised by any employees or agents of Vendor’s organization.
Failure to execute/sign bid prior to submittal shall render bid invalid and it WILL BE REJECTED. Late bids
cannot be accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS:
P.O. BOX:
ZIP:
CITY & STATE & ZIP:
TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #12):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
FAX NUMBER:
VENDOR’S AUTHORIZED SIGNATURE*:
DATE:
EMAIL:
*If submitting an electronic response Vendor has two options:1) Vendor may apply a wet signature, scan, and then upload this attestation page as an
attachment for submission through NC BIDSs; or 2) Vendor may apply a digital/electronic signature in the designated box, scan, and then upload as an
attachment along with its bid.
Offer valid for at least 60 days from date of bid opening, unless otherwise stated here: ______ days.
ACCEPTANCE OF BID
If any or all parts of this bid are accepted by the State of North Carolina, an authorized representative of the Division of
Purchase and Contract shall affix his/her signature hereto and this document and all provisions of this Invitation for Bid along
with the Vendor bid response and the written results of any negotiations shall then constitute the written agreement between the
parties. A copy of this acceptance will be forwarded to the successful Vendor(s).
FOR STATE USE ONLY: Offer accepted and Contract awarded this ____ day of _______________, 20____, as
indicated on the attached certification, by ______________________________________________________
(Authorized Representative of the Division of Purchase and Contract).
Ver: 4/22/19
Page 1 of 34
IFB # 202000331
Vendor: ____________________________________
Table of Contents
1.0
PURPOSE AND BACKGROUND............................................................................................. 4
2.0
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
2.9
GENERAL INFORMATION ...................................................................................................... 4
INVITATION FOR BIDS DOCUMENT ...................................................................................... 4
E-PROCUREMENT SOLICITATION......................................................................................... 4
NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS ................................. 4
IFB SCHEDULE ........................................................................................................................ 4
BID QUESTIONS ...................................................................................................................... 5
BID SUBMITTAL ....................................................................................................................... 5
BID CONTENTS........................................................................................................................ 5
ALTERNATE BIDS .................................................................................................................... 6
DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ............................................................. 6
3.0
3.1
3.2
3.3
3.4
3.5
4.0
4.1
4.2
4.3
4.4
4.5
4.6
4.7
4.8
4.9
4.10
4.11
4.12
4.13
4.14
5.0
METHOD OF AWARD AND BID EVALUATION PROCESS ................................................... 7
METHOD OF AWARD .............................................................................................................. 7
CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION ......... 7
BID EVALUATION PROCESS .................................................................................................. 8
PERFORMANCE OUTSIDE THE UNITED STATES ................................................................ 8
INTERPRETATION OF TERMS AND PHRASES..................................................................... 9
REQUIREMENTS ..................................................................................................................... 9
PRICING ................................................................................................................................... 9
INVOICES ................................................................................................................................. 9
PRODUCT IDENTIFICATION ................................................................................................... 9
DESCRIPTIVE LIERATURE ................................................................................................... 10
TRANSPORTATION AND IDENTIFICATION ......................................................................... 10
DELIVERY, TRANSPORTATION AND IDENTIFICATION ..................................................... 10
DELIVERY NOTIFICATION .................................................................................................... 10
MAINTENANCE MANUAL ...................................................................................................... 10
AUTHORIZED RESELLER ..................................................................................................... 10
QUALITY ACCEPTANCE INSPECTION ................................................................................ 11
REFERENCES ........................................................................................................................ 11
FINANCIAL STABILITY........................................................................................................... 11
VENDOR’S REPRESENTATIONS ......................................................................................... 11
DEVIATIONS........................................................................................................................... 12
PRODUCT SPECIFICATIONS ............................................................................................... 13
5.1
5.2
5.3
5.4
6.0
6.1
6.2
6.3
6.4
6.5
SPECIFICATIONS .................................................................................................................. 13
DEVIATIONS........................................................................................................................... 14
CERTIFICATION AND SAFETY LABELS............................................................................... 14
VENDOR’S REPRESENTATIONS ......................................................................................... 14
CONTRACT ADMINISTRATION ............................................................................................ 16
PROJECT MANAGER AND CUSTOMER SERVICE ............................................................. 16
DISPUTE RESOLUTION ........................................................................................................ 16
CONTRACT CHANGES.......................................................................................................... 16
PRODUCT RECALL................................................................................................................ 16
TAXES..................................................................................................................................... 16
Ver: 4/22/19
Page 2 of 34
IFB # 202000331
Vendor: ____________________________________
ATTACHMENT A: PRICING FORM ........................................................................................................ 17
ATTACHMENT B: INSTRUCTIONS TO VENDORS............................................................................... 18
ATTACHMENT C: NORTH CAROLINA GENERAL CONTRACT TERMS & CONDITIONS ................. 22
ATTACHMENT D: LOCATION OF WORKERS UTILIZED BY VENDOR .............................................. 28
ATTACHMENT E: DESCRIPTION OF EXECUTIVE ORDER #50 AND CERTIFICATION .................... 29
ATTACHMENT F: CERTIFICATION OF FINANCIAL CONDITION ....................................................... 33
ATTACHMENT G: SUPPLEMENTAL VENDOR INFORMATION .......................................................... 34
Ver: 4/22/19
Page 3 of 34

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