Furnish and Deliver Light Poles for the Physical Plant Dept.

Agency: State Government of Louisiana
State: Louisiana
Type of Government: State & Local
NAICS Category:
  • 238210 - Electrical Contractors and Other Wiring Installation Contractors
Posted Date: Oct 17, 2019
Due Date: Nov 5, 2019
Solicitation No: 50015-191105
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
bid number description date issued bid open date/time help
50015-191105 Furnish and Deliver Light Poles for the Physical Plant Dept.
Fax Inquiry Deadline 10/23/2019
Original: 50015-191105
10/17/2019 11/05/2019
4:00:00 PM CT
50015

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Page 1 of 6
STATE OF LOUISIANA
SOUTHEASTERN LOUISIANA UNIVERSITY
HAMMOND, LOUISIANA
A Member of the University of Louisiana System
INVITATION TO BID
TO FURNISH AND DELIVER
LIGHT POLES
FOR THE SOUTHEASTERN PHYSICAL PLANT DEPARTMENT
ISSUING AGENCY:
Southeastern Louisiana University
Purchasing Department
SLU 10800
Hammond, LA 70402
DIRECTOR OF PURCHASING:
Richard Himber
Telephone: (985) 549-5322
PROCUREMENT SPECIALIST:
Monette Scott
Telephone: (985) 549-5324
CONTACT PERSON:
Jervino Smith
Telephone: (985) 549-3333
RELEASE DATE:
October 18, 2019
DEADLINE FOR FAX INQUIRIES: October 23, 2019
[Fax to: 985-549-3810 Attn: Monette Scott]
ITB RETURN DATE: November 5, 2019
ITB RETURN TIME:
4:00 p.m., Central Time
BID OPENING LOCATION: Southeastern Louisiana University
Purchasing Department
Property Control & Supply Building
North Oak Street Maintenance Complex
NOTE: THIS SOLICIATION IS A SEALEDHaBmIDmoAnNdD, LMoUuSiTsiaBnEa RETURNED BY MAIL OR DELIVERED IN
PERSON. BID RESPONSE FORMS CANNOT BE FAXED AND ANY FAX RESPONSES SHALL BE
REJECTED.
This ITB is available in electronic form at: http://wwwprd.doa.louisiana.gov/OSP/LaPAC/pubmain.asp It is
available in PDF format or in printed form by submitting a written request to the
Procurement Specialist listed above. It is the Bidder’s responsibility to check the Office
of State Purchasing LaPAC website frequently for any possible addenda that may be issued.
Southeastern responsible for a bidder’s failure to download any addenda documents required
to complete an Invitation is not to Bid.
Page 2 of 6
STATE OF LOUISIANA
SOUTHEASTERN LOUISIANA UNIVERSITY
HAMMOND, LOUISIANA
The Southeastern Louisiana University (SLU) Purchasing Department will receive sealed
bids until 4:00 P.M. on the bid opening date specified in the solicitation document.
No bid responses will be considered by the SLU Purchasing Department after 4:00 P.M.
Beginning at that time, bids shall be publicly opened and read aloud to those present
in the SLU Purchasing Department.
Mail address: Southeastern LA University
Purchasing Department
SLU 10800
Hammond, LA 70402
Delivery:
Southeastern LA University
Purchasing Department
Property Control & Supply Bldg
2400 North Oak St
Hammond, LA 70402
Bids submitted are subject to LA R.S. 39:1551-1736; Purchasing Rules and Regulations;
Executive Orders; General Conditions; any Special Conditions; and Specifications
listed in the solicitation document.
The purpose of this solicitation is to set forth the requirements and specifications
of Southeastern Louisiana University. The contents of this solicitation and the
Bidder/ Vendor/ Contractor's bid response shall become contractual obligations if a
contract (purchase order) ensues.
INSTRUCTIONS TO BIDDERS
1) Bid Forms: All written bids, unless otherwise provided for, must be submitted on,
and in accordance with, forms provided, signed by an authorized representative of
the bidding entity. Bids submitted in the following manner will not be accepted:
(1) Bid contains no signature indicating intent to be bound; (2) Bid filled out in
pencil; (3) Bid sent by facsimile equipment or email. Price alterations to bid
responses received before bid opening time will be considered provided the written
price alteration has been received and time-stamped before bid opening time. Any
other alterations of the bid response form or foreign conditions attached thereto
may cause rejection of the bid response without further consideration.
2) Standard of Quality: Any product or service bid shall conform to all applicable
Federal and State laws and regulations and specifications contained in the
solicitation document. Unless otherwise specified in the solicitation document,
any manufacturer's name, trade name, brand name, or catalog number used in the
specifications is for the purpose of describing the quality level and
characteristic required. Bidder should specify the brand and model number of the
product offered in his bid. Bids not specifying brand and model number shall be
considered as offering the exact products specified in the solicitation document.
3) Descriptive Information: Bidders proposing an equivalent brand or model should
submit with the bid response information (such as illustrations, descriptive
literature, technical data) sufficient for the University to evaluate quality,
suitability, and compliance with the specifications of the solicitation document.
Failure to submit descriptive information may cause bid to be rejected. Any change
made to a manufacturer's published specification submitted for a product shall be
verifiable by the manufacturer. If item(s) bid does not comply with specifications
(including brand and/or product number), bidder should state in what respect the
item(s) deviate. Failure to note exceptions on the response form will not relieve
the successful bidder(s) from supplying the actual products requested.
4) Bid Opening: Bidders may attend the bid opening, but no information or opinions
concerning the ultimate contract award will be given at the bid opening or during
the evaluation process. Bids may be examined 72 hours after request is made.
Information pertaining to completed files may be secured by visiting the SLU
Purchasing Department during normal working hours. Written bid tabulations will
not be furnished.
5) Louisiana Preference: Preference is hereby given to products produced,
manufactured, harvested, grown or assembled in Louisiana which are equal in quality
to products produced, manufactured, harvested, grown or assembled outside of
Louisiana. The bidder shall state his right to claim the ten percent (10%)
preference in his bid response and the bidder should state the respective Louisiana
location where each qualifying item is produced, manufactured, harvested, grown or
assembled.
Page 3 of 6
6) Signature Authority: In accordance with LA Revised Statute 39:1594 (Act 121), the
person signing the bid must be: (1) A current corporate officer, partnership member
or other individual specifically authorized to submit a bid as reflected in the
appropriate records on file with the Secretary of State; or (2) An individual
authorized to bind the vendor as reflected by an accompanying or as provided upon
request a corporate resolution or affidavit. By signing the bid, the bidder
certifies compliance with the above.
GENERAL CONDITIONS
The SLU Purchasing Department reserves the right to award items separately, grouped or
on an all-or-none basis and to reject any or all bids and waive any informalities.
1) Prices: Unless otherwise specified in the solicitation, bid prices shall be
complete, including transportation and handling prepaid by the bidder to
destination - SLU, Hammond, LA. Bids other than FOB destination may be rejected.
Bid prices should be quoted in the unit of measure stated. Bid prices shall be
firm for a minimum of thirty (30) calendar days, unless otherwise specified by SLU
in the solicitation document.
2) Payment Terms: Cash discounts for less than 30 days may be offered, but will not
be considered in determining awards. Bids containing "payment in advance" or "COD"
requirements may be rejected. Payment is to be made within 30 days after receipt
of properly executed invoice or delivery, whichever is later.
3) Delivery: Bids may be rejected if the delivery time indicated is longer than that
specified in the solicitation document.
4) Taxes: Bidder is responsible for including all applicable taxes in the bid price.
The University is currently exempt from Louisiana State Sales and Use Taxes, and
local parish and city taxes. An exemption certificate for state sales and use tax
can be provided upon request.
5) New Products: Unless specifically called for in the solicitation document, all
products for purchase must be new, never previously used, and the current model
and/or packaging. No remanufactured, demonstrator, used or irregular product will
be considered for purchase unless otherwise specified in the solicitation document.
The manufacturer's standard warranty will apply unless otherwise stated in
solicitation.
6) Default of Contractor: Failure to deliver within the time specified in the
solicitation document will constitute a default and may cause cancellation of the
contract. Where the University has determined the contractor to be in default, the
state reserves the right to purchase any or all products or services covered by the
contract on the open market and to charge the contractor with cost in excess of the
contract price. Until such assessed charges have been paid, no subsequent bid from
the defaulting contractor will be considered.
7) Contract Cancellation: The University shall have the right to cancel any contract,
in accordance with Purchasing Rules and Regulations, for cause, including but not
limited to, the following: (1) failure of the vendor to deliver within the time
specified in the contract; (2) failure of the product or service to meet
specifications, conform to sample quality, or to be delivered in good condition;
(3) misrepresentation by the contractor; (4) fraud, collusion, conspiracy or other
unlawful means of obtaining any contract with the state; (5) conflict of contract
provisions with constitutional or statutory provisions of state or federal law; (6)
any other breach of contract.
8) Applicable Law: All contracts shall be construed in accordance with and governed
by the laws of the State of Louisiana.
9) Equal Opportunity: By submitting and signing this bid, bidder agrees that he will
not discriminate in the rendering of services to and/or employment of individuals
because of race, color, religion, sex, sexual orientation, age, national origin,
handicap, disability, veteran status, or any other non-merit factor.
Page 4 of 6
“By submitting a response to this solicitation, the bidder or proposer certifies and
agrees that the following information is correct: In preparing its response, the
bidder or proposer has considered all proposals submitted from qualified, potential
subcontractors and suppliers, and has not, in the solicitation, selection, or
commercial treatment of any subcontractor or supplier, refused to transact or
terminated business activities, or taken other actions intended to limit commercial
relations, with a person or entity that is engaging in commercial transactions in
Israel or Israeli-controlled territories, with the specific intent to accomplish a
boycott or divestment of Israel. The bidder also has not retaliated against any person
or other entity for reporting such refusal, termination, or commercially limiting
actions. The state reserves the right to reject the response of the bidder or proposer
if this certification is subsequently determined to be false, and to terminate any
contract awarded based on such a false response.”
10) Piggyback: Other Louisiana Governmental Agencies may purchase at the same terms
and conditions if agreed upon by awarded bidder.
Rvsd. 10/19
A Member of the University of Louisiana System
Page 5 of 6
SOUTHEASTERN LOUISIANA UNIVERSITY
BID RESPONSE FORM
BUSINESS NAME: _________________________________________________________________
TELEPHONE NO.: (______)__________________ FAX NUMBER: (______)__________________
ADDRESS:________________________________________________________________________
MAILING
CITY
STATE
ZIP
EMAIL:__________________________________________________________________________
SCOPE OF BID: FURNISH AND DELIVER: Light Poles for the Southeastern
Louisiana University Physical Plant.
I/we do hereby acknowledge receipt of the following addenda (if any):
No._______ Dated _____________
No.________ Dated __________
OTHER REQUIREMENTS:
Bidder shall include the cost of transportation and handling in the unit price of
item offered - F.O.B. University, Hammond, LA.
If bidding other than the specified make and model, then the bidder should attach
illustrations and descriptive literature of the item(s) offered to the bid response
form for evaluation purposes.
The attached Instructions To Bidders/General Conditions, Insurance Requirements and
Indemnification Agreement shall be a part hereof.
TO THE VENDOR:
Whenever brand name specifications or catalogue numbers are used to
describe the standard of quality, performance and other characteristics,
the use of such specifications shall not restrict unless otherwise
specified, the submission of equivalent products.
THIS SOLICITATION IS A SEALED BID AND MUST BE RETURNED BY MAIL OR
DELIVERED IN PERSON. BID RESPONSE FORMS CANNOT BE FAXED AND ANY FAX
RESPONSES SHALL BE REJECTED.
This solicitation has been approved as a proprietary purchase and only bidders
meeting these exact specifications/brand will be considered for an award.
TERMS: Net 30 Prox., F.O.B. University, Hammond, LA 70402
TAXES: Any taxes, other than state sales and use tax, shall be included within
the bidder's unit price. The University is currently exempt from state
sales and use tax.
SIGNATURE TO THE BID RESPONSE FORM SHALL BE CONSTRUED AS ACCEPTANCE OF THE ITB IN ITS
ENTIRETY.
AUTHORIZED OFFICER:_____________________________ ______________________________
(Signature)
(Print or Type Name)
TITLE:____________________________________ DATE:___________________

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