Fuel, 87 Octane Reformulated Unleaded Gasoline w/10% Ethanol and Ultra Low Sulphur #2 Diesel w/ Low Emissions (TxLED)

Agency: City of Pasadena
State: Texas
Type of Government: State & Local
NAICS Category:
  • 324110 - Petroleum Refineries
  • 424720 - Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals)
Posted Date: Feb 12, 2021
Due Date: Feb 18, 2021
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
bid# bid name release date due date
Fuel, 87 Octane Reformulated Unleaded Gasoline w/10% Ethanol and Ultra Low Sulphur #2 Diesel w/ Low Emissions (TxLED)
01/28/2021 02/18/2021

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PURCHASING OFFICE
1149 ELLSWORTH DR SUITE 400
PASADENA. TEXAS 77506
713-475-5532
FAX 713-920-7938
SUBMIT TO:
CITY OF PASADENA
CITY SECRETARY’S OFFICE
1149 ELLSWORTH DR SUITE 200
PASADENA, TX 77506
Invitation for Bids (IFB)
MAILING DATE
TITLE
NUMBER
CLOSING DATE & TIME
January 28,
2021
FUEL, 87 OCTANE REFORMULATED
UNLEADED GASOLINE w/ 10% ETHANOL
and ULTRA LOW SULPHUR #2 DIESEL W/ LOW
EMISSIONS (TxLED)
21-001
BID WRITER
Bob Ward, Buyer III
4:00pm CST,
Monday
February 15, 2021
PRE-BID DATE, TIME AND LOCATION
NAME OF PARTNERSHIP, CORPORATION OR INDIVIDUAL
TAXPAYER IDENTIFICATION NUMBER
MAILING ADDRESS
NO BID: If not submitting a bid, state reason below and return one copy of this form
CITY-STATE-ZIP
PH:
EMAIL:
FX:
WEB ADDRESS:
TOTAL BID AMOUNT:
Bids are firm for Acceptance for 90 days
Yes
No
Other
Delivery: Calendar days after receipt of Purchase Order:
days (ARO)
Payment Terms:
% , net
I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same
materials, supplies, or equipment and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this bid and certify that I
am authorized to sign this bid for the bidder. In submitting a bid to the City of Pasadena the bidder offers and agrees that if the bid is accepted, the
bidder will convey, sell, assign or transfer to the City of Pasadena all rights, titles and interest in and to all causes to action it may now or hereafter
acquire under the Anti-trust laws of the United States and the State of TX for price fixing relating to the particular commodities or services purchased or
acquired by the City of Pasadena. At the City’s discretion, such assignment shall be made and become effective at the time the City tenders final payment
to the bidder.
AUTHORIZED SIGNATURE
DATE
PRINTED NAME/TITLE
Addendum #1
Please initial by all that apply. I acknowledge receipt of the following addendum
Addendum #2
Addendum #3
Addendum #4
Please note the following:
This page must be completed and returned with your bid
Bids must be submitted in a sealed envelope, marked with bid number & closing date.
Bids received after the above closing date and time will not be accepted.
Legal Notice
NOTICE TO BIDDERS
BID NO. 21-001
The City of Pasadena, Texas intends to purchase and invites you to submit a sealed bid for:
FUEL, 87 OCTANE REFORMULATED UNLEADED GASOLINE w/ 10% ETHANOL
and ULTRA LOW SULPHUR #2 DIESEL W/ LOW EMISSIONS (TxLED)
Sealed bids in duplicate will be received by the City of Pasadena, Texas on or before 4:00 p.m. CST,
Monday, February 15, 2021 in the Office of the City Secretary, 1149 Ellsworth Dr. Suite 200, Pasadena
TX. 77506. Bids will be publicly opened and read on Tuesday, February 16, 2021 at 3:00 p.m. in the
Main Conference Room in City Hall.
Invitation for Bids documents may be obtained via the Internet by contacting DemandStar.com or from the
City of Pasadena Purchasing Department web page at www.pasadenatx.gov or by contacting the
Purchasing Office at 1149 Ellsworth Dr. Suite 400, Pasadena, Texas, 77506, (713) 920-7938.
Bids may be either mailed or hand delivered to the City Secretary’s Office, 1149 Ellsworth Dr. Suite 200,
Pasadena, TX 77506. Any bids received after the above stated time will be returned to the bidder
unopened.
The City Council reserves the right to waive any informalities or minor irregularities; reject any and all
bids/proposals which are incomplete, conditional, obscure, or which contain additions not allowed for;
accept or reject any bids/proposal in whole or in part with or without cause; and accept the bid/proposal
which best serves the City.
CAUTION: It is the bidder’s/proposer’s responsibility to ensure that bids/proposals are received in the City
Secretary’s Office prior to the date and time specified above. Receipt of a bid/proposal in any other City
office does not satisfy this requirement.
Published in the Pasadena Citizen & on the City of Pasadena Website
Publish: January 27, 2021 & February 3, 2021
Commodity Code: 405-09, 405-14, 405-15
CITY OF PASADENA
PURCHASING OFFICE
TABLE OF CONTENTS
IFB #21-001 Unleaded/Diesel Fuel
STANDARD PURCHASE DEFINITIONS (IFB) ........................................................................................................... 1
GENERAL REQUIREMENTS FOR BIDS .................................................................................................................... 2
SPECIAL CONDITIONS.............................................................................................................................................10
SPECIFICATIONS ......................................................................................................................................................13
BID PRICING SHEET .................................................................................................................................................15
DEVIATION & COMPLIANCE SIGNATURE FORM..................................................................................................17
BIDDER REFERENCES.............................................................................................................................................20
LOCAL BIDDER PREFERENCE CLAIM FORM .......................................................................................................21
FOR DISADVANTAGED BUSINESS ENTERPRISES ONLY ...................................................................................23
BIDDER QUESTIONAIRE & CHECKLIST ................................................................................................................24
BID/PROPOSAL LABEL............................................................................................................................................25
Commodity Code: 405-09, 405-14, 405-15
CITY OF PASADENA
PURCHASING OFFICE
IFB #21-001 Unleaded/Diesel Fuel
STANDARD PURCHASE DEFINITIONS (IFB)
The City will use the following definitions in instructions to bidders, terms and conditions, special provisions, technical specifications and any other
solicitation documents.
Whenever a term defined by the Uniform Commercial Code, as enacted by the State of Texas, is used in the Contract, the UCC definition shall
control, unless otherwise defined in the Contract.
1. Addendum means a written instrument issued by the
Contract Awarding Authority that modifies or clarifies the
Solicitation prior to the Due Date. “Addenda” is the plural
form of the word.
2.
Alternate Bid means multiple Bids with substantive
variations from the same Bidder in response to a
Solicitation.
3.
Appropriate, Appropriated, or Appropriation means the
adoption by the City Council of the City of a budget for a
fiscal year that includes payments to be made under the
Contract during the respective fiscal year.
4.
Bid is a complete, properly signed response to an invitation
for bid, which if accepted, would bind the Bidder to perform
the resultant Contract.
compliance with all City ordinances concerning the
purchasing process.
16. Lowest Responsible Bidder means the Bidder submitting
Lowest Responsible Bid.
17. Non-Professional Services are services performed that are
not of a professional nature such as lawn care, security,
janitorial, etc.
18. Offer means a complete signed response submitted to the
City in response to a Solicitation including, but not limited to,
a Bid submitted in response to an Invitation for Bid, a
proposal submitted in response to a Request for Proposal,
a quote submitted in response to a Request for Quotation,
or a statement of qualifications and interest submitted in
response to a Request for Qualifications.
5.
Bidder is a person, firm, or entity that submits a Bid in
response to a Solicitation. Any Bidder may be represented
by an agent after submitting evidence demonstrating the
agent’s authority. The agent cannot certify as to his own
agency status.
6.
Bid Guaranty guarantees that the Bidder (a) will not
withdraw the Bid within the period specified for acceptance,
and (b) will execute a Contract and furnish required bonds
and any necessary insurance within the time specified in the
Solicitation, unless a longer time is allowed by the City. The
guarantee will be returned to the Bidder upon execution of
a Contract
7.
Bids are responses to an Invitation for Bids.
8.
City means the City of Pasadena, a Texas home-rule
municipal corporation.
19. Pre-Bid Conference means a conference conducted by the
Purchasing Office, held in order to allow Bidders to ask
questions about the proposed Contract and particularly the
Contract specifications.
20. Professional Services means services that use skills that
are predominantly mental or intellectual, rather than
physical or manual such as accounting, architecture, land
surveying, law, medicine, optometry, professional
engineering, etc.
21. Purchase Order is an order placed by the Purchasing Office
for the purchase of Goods or Services written on the City’s
standard Purchase Order form and which, when accepted
by the Bidder, becomes a contract. The Purchase Order is
the Bidder’s authority to deliver and invoice the City for
Goods or Services specified, and the City’s commitment to
accept the Goods or Services for an agreed upon price.
9.
Construction means the construction, repair, rehabilitation,
alteration, conversion or extension of building, parks,
utilities, streets or other improvements or alterations to real
property.
10. Contractor means the person, firm or entity selling goods or
services to the City under a Contract.
11. Deliverables means the goods, products, materials, and/or
services to be provided to the City by a Bidder.
22. Services include all work or labor performed for the City on
an independent contractor basis other than construction.
23. Solicitation means, as applicable, an Invitation for Bid,
Request for Proposal, Request for Qualifications or a
Request for Quotation.
24. Subcontractor means a person, firm or entity providing
goods or services to a Bidder to be used in the performance
of the Bidder’s obligations under the Contract.
12. Due Date means the date and time specified for receipt of
Bids.
13. Goods are supplies, materials, or equipment.
25. Unbalanced Bid means a Bid that is based on prices which
are significantly less than cost for some bid items and
significantly more than cost for others.
14. Invitation for Bid (IFB) means a Solicitation requesting
pricing for a specified Good or Service which has been
advertised for Bid in a newspaper.
15. Lowest Responsible Bid means the Bid meeting all
requirements of the specifications, terms, and conditions of
the Invitation for Bid resulting in the lowest cost to the City
in a total cost concept or based solely on price, taking into
consideration the financial and practical ability of the Bidder
to perform the Contract, past performance of the Bidder, and
1
Commodity Code: 405-09, 405-14, 405-15
CITY OF PASADENA
PURCHASING OFFICE
IFB #21-001 Unleaded/Diesel Fuel
GENERAL REQUIREMENTS FOR BIDS
These instructions are standard for all contracts for commodities or services issued through the City of Pasadena Purchasing
Department. General Requirements apply to all advertised bids; however, these may be superseded, whole or in part, by the
SPECIAL CONDITIONS OR OTHER DATA CONTAINED HEREIN.
READ THIS ENTIRE DOCUMENT CAREFULLY. FOLLOW ALL INSTRUCTIONS. YOU ARE RESPONSIBLE FOR FULFILLING
ALL REQUIREMENTS AND SPECIFICATIONS. BE SURE YOU UNDERSTAND THEM.
1. TERM CONTRACTS
The CITY of PASADENA acceptance of Bidder’s offer shall be limited to the terms herein unless expressly agreed in writing
by the CITY. If the contract is intended to cover a specific time period, the term will be given in the specifications under
PERIOD OF CONTRACT.
2. ANTI-LOBBYING PROVISION
DURING THE PERIOD BETWEEN THE BID MAILING DATE AND THE CONTRACT AWARD, BIDDERS, INCLUDING
THEIR AGENTS AND REPRESENTATIVES, SHALL NOT DIRECTLY DISCUSS OR PROMOTE THEIR BID WITH ANY
MEMBER OF THE PASADENA CITY COUNCIL OR CITY STAFF EXCEPT IN THE COURSE OF CITY-SPONSORED
INQUIRIES, BRIEFINGS, INTERVIEWS, OR PRESENTATIONS, UNLESS REQUESTED BY THE CITY.
THIS PROVISION IS NOT MEANT TO PRECLUDE BIDDERS FROM DISCUSSING OTHER MATTERS WITH CITY
COUNCIL MEMBERS OR CITY STAFF. THIS POLICY IS INTENDED TO CREATE A LEVEL PLAYING FIELD FOR ALL
POTENTIAL BIDDERS, ASSURE THAT CONTRACT DECISIONS ARE MADE IN PUBLIC, AND TO PROTECT THE
INTEGRITY OF THE BID PROCESS. VIOLATION OF THIS PROVISION MAY RESULT IN REJECTION OF THE
BIDDER'S BID.
3. POTENTIAL CONFLICTS OF INTEREST
An outside consultant or contractor is prohibited from submitting a bid for services on a CITY of PASADENA project of
which the consultant or contractor was a designer or other previous contributor, or was an affiliate, subsidiary, joint venture
or was in any other manner associated by ownership to any party that was a designer or other previous contributor. If such
a consultant or contractor submits a prohibited bid, that bid shall be disqualified on the basis of conflict of interest, no matter
when the conflict is discovered by CITY of PASADENA.
4. GOVERNING FORMS
In the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications
shall govern. In the event of any conflict of interpretation of any part of this overall document, the City’s interpretation shall
govern.
5. GOVERNING LAW
This bid solicitation is governed by the competitive bidding requirements of the CITY and Texas Local Government Code
§252, as amended. Bidders shall comply with all applicable federal, state and local laws and regulations. Bidder is further
advised that these requirements shall be fully governed by the laws of the State of Texas and that the CITY of PASADENA
may request and rely on advice, decisions and opinions of the Attorney General of Texas and the City Attorney concerning
any portion of these requirements.
6. APPLICABLE LAW AND VENUE
Any agreement resulting from this IFB shall be construed according to the laws of the State of Texas. The City and vendors
agree that the venue for any legal action under this agreement shall be the Harris County, Texas. In the event that any
action is brought under any agreement resulting from the IFB in Federal Court, the venue for such action shall be in the
Federal Judicial District of Harris County, Texas.
7. IMMIGRATION REFORM and CONTROL ACT (IRCA)
The Immigration Reform and Control Act (IRCA), also Simpson-Mazzoli Act (Pub.L. 99-603, 100 Stat. 3359, signed by
President Ronald Reagan on November 6, 1986) is an Act of Congress which reformed United States immigration law. The
Act made it illegal to knowingly hire or recruit illegal immigrants (immigrants who do not possess lawful work authorization),
required employers to attest to their employees' immigration status, and granted amnesty to certain illegal immigrants who
entered the United States before January 1, 1982 and had resided there continuously. The Act also granted a path towards
legalization to certain agricultural seasonal workers and immigrants who had been continuously and illegally present in the
United States since January 1, 1982.
8. INTERLOCAL PARTICIPATION
8.1. The City may enter into Interlocal Cooperation Purchasing Agreements with other governmental entities or
governmental cooperatives (hereafter collectively referred to as “Entity” or “Entities”) to enhance the City’s
purchasing power. At the City’s sole discretion and option, City may inform other Entities that they may acquire
items listed in this Invitation for Bids (hereafter “IFB”). Such acquisition(s) shall be at the prices stated herein, and
shall be subject to bidder’s acceptance. Entities desiring to acquire items listed in this IFB shall be listed on a rider
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