21 FSS - Catholic Religious Education Coordinator

Agency: Department of the Air Force
State: Colorado
Type of Government: Federal
FSC Category:
  • U - Education and Training Services
NAICS Category:
  • 813110 - Religious Organizations
Set Aside: Total Small Business
Posted Date: Jul 12, 2019
Due Date: Jul 26, 2019
Solicitation No: 21FSS-CatholicRECoordinator
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Opportunity History
  • Original Synopsis
    Jul 11, 2019
    11:32 am
Solicitation Number :
21FSS-CatholicRECoordinator
Notice Type :
Sources Sought
Synopsis :
Added: Jul 11, 2019 11:32 am
PERFORMANCE WORK STATEMENT

CATHOLIC RELIGIOUS EDUCATION COORDINATOR SERVICES


PETERSON AFB, CO


1 April 2019


1. DESCRIPTION OF SERVICES


1.1 Scope of Responsibilities:


1.1.1. The Religious Education (RE) Coordinator (herein "contractor") plans, coordinates, and implements Religious Education for the Peterson AFB Catholic Parish, in accordance with the 21 SW Airman Ministry Plan. The contractor serves as the primary RE resource contact, acts as the advisor and coordinator of the day-to-day operations of the RE program, and administers the Catholic RE of the Catholic military community including military members, dependents, and other participants.


1.1.2. The contractor shall promote an atmosphere of religious sensitivity to all Air Force personnel participating in chapel programs. However, no form of coercion shall be employed by the contractor or their employees to cause USAF personnel or their family members to conform to a particular religious denomination or faith group either directly or indirectly. The contractor shall ensure that all key leaders and volunteers comply with this no-coercion policy. Respect for other religious faith groups shall be maintained.


1.1.3. The contractor must be able to work in a pluralistic environment, alongside chapel staff, contractors, and others of various backgrounds, ethnicities, cultures, etc.


1.1.4. The contractor shall design and implement RE programming for adults, youth, and children, and will assist in building a solid spiritual foundation. Programs may include, but are not limited to: Sacramental preparation for Baptism, Reconciliation, First Eucharist, Confirmation, and the Rite of Christian Initiation of Adults (RCIA).


1.1.5. The contractor will also be responsible for recruiting and training teachers, catechists, and other volunteers for the RE programs. In the event that RE teacher(s) are not available, the contractor may be required to teach the approved RE curriculum.


1.1.6. The contractor shall manage the day-to-day operations of the RE program, such as, but not limited to: recruiting, training , assigning, and overseeing teachers, helpers, substitutes, and other volunteers in the Religious Education Program. The Contractor shall also inform the Catholic Chaplain or Wing Chaplain's designated representative of any needs, issues, or concerns, etc.


1.1.7. Contactor shall maintain professional conduct and present themselves in a neat, clean, and well-groomed manner wearing business/business casual clothing for office work, and other appropriate, conservative attire for events.


1.1.8. Contractor will be notified in writing by the Contracting Officer of all noncompliance work and shall be given an opportunity to correct, if possible, noncompliance work. The contractor shall respond in writing to any notice of noncompliant work within 30 days of notification.


1.2. Period of Performance/Place of Performance


1.2.1. This requirement calls for support at Peterson Air Force Base, Colorado. The Period of Performance in the contract is anticipated from 22 September 2019 - 21 September 2024.


1.2.2. The contractor shall furnish all management, personnel, and services necessary to prepare for full service support no later than 14 days from contract award signed date.


1.3. Government Furnished Training:


The contractor shall participate in military specific training (i.e., safety training, information assurance, et cetera) and other training as directed by the Wing Chaplain. Some of the training may be computer based training on systems or on-site and during normal duty hours. This government training will be at no cost to the contractor.


1.4. Qualifications:


1.4.1. The contractor must demonstrate the following via résumé or CV:


1.4.1.1. A Bachelor's Degree or equivalent, preference will be given to education or ministry degrees.


1.4.1.2. At least three (3) years of experience in Catholic Religious Education. Strong preference will be given to experience in military chapels.


1.4.1.3. Proficiency in written and spoken English communication.


1.4.1.4. Word processing skills including the use of MS Office or similar (e.g., Microsoft Word, Excel, PowerPoint, etc.)


1.4.1.5. Show a strong theological grasp of the Roman Catholic faith


1.4.2. Archdiocese for the Military Services, USA (AMS) Catechist Certification: The contractor shall hold and Archdiocese for the Military Services, USA (AMS) Catechist Certification, or be able to complete certification training within 90 days of contract award. The contractor, if not currently certified, shall apply for and receive the AMS Catechist certificate to perform within the AMS. This process will be conducted in accordance with the current AMS Priest's Manual. The contractor shall begin this required training and application process within 30 days of contract award.


1.4.3. In accordance with AMS Catechist certification requirements, to be certified as an AMS catechist, the contractor must:


1.4.3.1. Be a practicing Catholic who has received the sacrament of Confirmation,


1.4.3.2. Be recommended by the senior priest at the installation


1.4.3.3. Have satisfactorily completed one course (or two seminars) through the University of Dayton Virtual Learning Community for Faith Formation or Catholic Distance University,


1.4.3.4. Apply for certification using the appropriate form


1.4.3.5. Complete a favorable background check


1.4.3.6. Complete a training program on the protection of children and young people as called for by the Dallas Charter.


1.4.4. The contractor shall be responsible for the AMS Catechist Certification fees and associated costs. Additional AMS catechist certificate information may be found at the AMS website: www.milarch.org.


1.4.5. Failure to complete and/or maintain current AMS Catechist Certification shall be grounds for termination for default of the contract.


1.4.6. The contractor shall submit required documentation for required background checks. Background checks shall be started within 10 days of contract award. The Government shall be responsible to conduct the required background investigation and for the costs incurred while doing do. Failure to complete the background check(s) or adverse findings will be grounds for contract termination.


1.5. Period of Service/Number of Units


1.5.1. This position will require no more than 12 units per year during the contract period 22 September 2019 - 21 September 2020, and four (4) option years.


1.5.2. A unit consists of one month of service performance, 12 units total per year.


1.5.3. The contractor is required to work 20 hours per week, but may be required to work up to 40 hours per week during peak weeks. Peak weeks may include the week before or during Confirmation, First Holy Communion, and Holy Week/Easter, etc. Any additional hours must be approved by the Wing Chaplain or Chapel Contract Officer (CO), in accordance with the 21 SW Airman Ministry Plan.


1.5.4. The contractor will provide regular customer service hours as approved by the Wing Chaplain. The hours shall be posted in an appropriate place where customers can easily access them.


1.5.5. Hours include Sunday morning programming, weekly chapel staff meeting, and Catholic Advisory Council meetings (as a non-voting member). Hours may also include training required by the Wing Chaplain or Superintendent and other events as required by the Airman Ministry Plan.


1.6. Substitute Contract Personnel/Sub-Contracting


1.6.1. In the event of a key personnel change, the Contractor shall provide notification to the Contract Officer (CO) no later than 14 days prior to anticipated key personnel changes.


1.6.2. Substitute contract personnel and/or subcontractors shall meet all the requirements outlined in this PWS.


1.6.3. Contractor shall provide a list of substitute contract personnel and/or subcontractor and detail information of said substitute contract personnel and/or subcontractor to the CO for coordination with 21st CONS within 30 days prior to changes in personnel changes performing the work. This is in order to accomplish required background checks, verify educational, and experience requirements IAW the PWS.


1.6.4. Contractor shall be responsible for payment of substitute contract personnel and/or subcontractors.


1.6.5. The CO or designee shall be notified at least 14 days before any scheduled leave of absence that would prevent the contractor from performing the services.


2. Duties and Responsibilities: The contractor shall:


2.1. Develop, schedule, implement and monitor all Catholic Religious Education (RE) programs at activities. This includes, but is not limited to: assisting in the evaluation of the Catholic RE program and processes; and coordinating volunteer support for any RE related programs. Examples of specific programs may include: Children's RE, Confraternity of Christian Doctrine (CCD), Rite of Christian Initiation of Adults (RCIA), Bible Studies, Vacation Bible School (VBS), Volunteer Appreciation, Rite of Christian Initiation of Children (RCIC), First Reconciliation, First Holy Communion, Confirmation, and other programs as identified by the Airman Ministry Plan.


2.2. Organize classes; recruit, train and schedule volunteers. If volunteers are not available, the contractor may be required, and should be able to teach and/or lead classes, programs, or events.


2.3. Coordinate facility requests for Catholic RE activities and programs. The contractor will be responsible for ensuring security/tidiness of facilities used for Catholic RE programming.


2.4. Ensure that the tenets and teaching of the Catholic faith are taught by catechists in the Catholic RE program. Only curricula approved by the Wing Chaplain and in accordance with the doctrine of the Catholic faith will be used for Catholic RE programs.


2.5. Ensure that volunteers maintain current background checks in order to work with minors. Submit background check documents to chapel background checks monitor. Support and participate in chapel background checks program in accordance with DoD, Chaplain Corps, and local guidance.


2.6. Be present in the chapel at least 30 minutes before the scheduled start of required programs. The contractor shall stay until children are dismissed and all areas are returned to a neat, orderly, and secure condition.


2.7. Develop an annual calendar of all RE activities and budgets for the Airman Ministry Plan (AMP), working in concert with the Catholic Priest, Chapel staff, and other contractors.


2.8. Maintain records such as, but not limited to: training for volunteers, attendance records for all RE programs, etc. Contractor shall furnish numbers to the AFCCARS base reporter or designee.


2.9. Maintain a current list of names and contact details of teachers, helpers, substitutes, other workers and students involved in the Catholic RE program. All personally identifiable information (PII) shall be kept confidential in accordance with the Privacy Act, AFI 33-332, and any other local procedures.


2.10. Arrange and coordinate ongoing registration for Catholic RE events and programs. Maintain rosters of students, catechists, and candidates for sacraments.


2.11. Attend Chapel Staff Meetings and Catholic Parish Advisory Council meetings. All meeting hours shall count toward unit hours. Contractor shall communicate updates to Contract Officer (CO) or designee to ensure current programs/needs are up-channeled to chapel leadership and the community.


2.12. Manage the Confirmation Program. This includes recruiting Confirmation catechists, organizing one confirmation retreat per year with the catechists and organizing the celebration of Confirmation and reception following.


2.13. Coordinate volunteer training events at least twice per year, one in the fall and one in the spring. Provide additional individual training as needed or requested by teachers.


2.14. Plan and implement (in conjunction with Chapel Staff and other contractors) events or ways to honor and recognize volunteers.


2.15. Maintain a stock of supplies for programs. Contractor inventories resources, equipment, supplies, and is responsible for requesting purchases of items to meet the needs of the Catholic RE program.


2.16. Coordinate the purchase of RE and other supplies with the Lead Catholic chaplain or designee. The contractor shall submit accurate and timely CTOF or Appropriate funds requests in accordance with AFI 52-105 and applicable local guidance. Purchases shall not be made without prior approval.


2.17. Work with other contractors, Chapel Staff, and volunteers to publicize Catholic RE programs or events via chapel bulletins, signage, social media, etc. as applicable and as approved by the Wing Chaplain.


2.18. Schedule Catholic RE events, schedule facilities, coordinate volunteers, arrange transportation, etc. as required for programs.


2.19. Maintain a continuity file and chapel resources for the Catholic Parish consisting of materials, such as books, audio resources, DVDs, etc. for RE.


2.20. Comply with all applicable Air Force and local instructions for financial management and accounting, facility use, maintenance, and security.


2.21. Be accountable for paying any Social Security payments, Federal or local income taxes, and state unemployment insurance premiums for themselves, as well as any substitute contract personnel or subcontractor(s) that render services under this contract.


2.22. Design and implement religious education programming for adults, youth and children to assist in building a solid spiritual foundation.


2.23. Maintain healthy, functional interpersonal relationships with personnel including chapel staff, other contractors, and parishioners. There will be no tolerance for disrespect, harassment, or any unprofessional behavior or activity that could adversely affect the Air Force, Chaplain Corps, or local chapel team by eroding morale, good order, discipline, respect for authority, unit cohesion, or mission accomplishment.


3. Government Furnished Property and Space


3.1. Facilities


3.1.1. The Wing Chaplain shall provide use of facilities for performance under this contract at the 21st Space Wing Chapel, Peterson AFB, Colorado.


3.1.2. Government property that is incidental to the place of performance only IAW FAR 45.000(b) (5). The Government anticipates on-site support for this contract. The Government will provide equipment and materials, and access to necessary networks and systems required to support the activities required under this contract. Government owned equipment will not be removed from the Chapel without written authorization from the Wing Chaplain, Superintendent or NCOIC of Religious Affairs.


3.1.3. The 21st Space Wing chapel will issue the contractor chapel key(s) to gain access to Building 1410 and administrative office space. Keys will not be duplicated, and will only be used in the capacity of work duties.


3.1.4. Contractor shall be responsible for any keys provided and keys shall not be duplicated. All keys shall be returned on termination of this contract or upon request of authorized personnel. Contractor shall immediately report any duplicated, lost, or misplaced keys upon discovery of the occurrence. Contractor shall also ensure that issued keys are not used by unauthorized personnel.


3.1.5. The Government will not be responsible for loss or damage to personal items brought into the chapel.


3.2. Equipment and Supplies


3.2.1. The Wing Chaplain will provide work and storage space with computer, telephone, copier and other office supplies available to conduct official contractor duties. Space and resources may be shared or joint use.


3.2.2. The contractor shall be responsible for safeguarding all government property provided for contractor use.


3.3. The contractor shall arrange for facility use, equipment and supply needs in accordance with local policy and procedures and also ensure coordination and security for any facilities, equipment and/or materials used in the program.


3.4. Background Checks: Contractor shall submit completed personnel background check applications within 10 business days after award date to the chapel background check program manager for processing. It is mandatory that all contractors working with children under the age of 18 have a background investigation. This is in compliance with Public Law 101-64, Section 231 (Crime Control Act of 1990 and Department of Defense Instruction (DoDI) 1402.5, Criminal History Background Checks on Individuals in Child Care Service Position, 11 September 2015). An adverse finding from this investigation at any time will result in termination of the contract.


3.5. Pass and Identification Items. The contractor shall ensure the pass and identification items required for contract performance are obtained for employees and any non-government owned vehicles. The contractor shall retrieve all identification media, including vehicle passes from employees who depart. 21 SW/HC will assist contractor personnel in processing the necessary DoD forms to obtain base or area badges for access to Government facilities.


3.6. Contractor shall need to be familiar with and implement fire and safety practices in accordance with AFI 91-301 to prevent accidents and preserve the life and health of him/herself and any personnel affected by the performance of this contract.


3.7. Traffic Laws. The contractor and its employees shall comply with base traffic regulations.


3.8. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately-owned vehicle while on any Air Force base.


3.9. Contractor shall exercise due diligence to ensure safety of volunteers, being mindful of potential hazards associated with electronic equipment. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.


3.10. For Official Use Only (FOUO). As applicable, the contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program, requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.


3.11. Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.


3.12. Contractor shall be familiar with and comply with all security procedures to include: ensuring all chapel facilities are properly secured, doors and windows locked, and lights turned off when leaving the building, unless pre-arranged with chapel personnel or programs that are physically in the building.


Contracting Office Address :
21st Contracting Squadron
135 Dover Street, Suite 2225
Peterson AFB, Colorado 80914-1055
United States
Place of Performance :
Peterson AFB Chapel
455 Vincent St.

Peterson AFB, Colorado 80914
United States
Primary Point of Contact. :
Ryan McConnell,
Contracting Craftsman
Phone: 3125564163
Secondary Point of Contact :
Shawn Peterman,
Contract Specialist
Phone: 7195561305
General Information
Notice Type:
Sources Sought
Posted Date:
July 11, 2019
Response Date:
Jul 26, 2019 12:00 pm Mountain
Archiving Policy:
Automatic, on specified date
Archive Date:
August 30, 2019
Original Set Aside:
N/A
Set Aside:
Total Small Business
Classification Code:
U -- Education & training services
NAICS Code:
813 -- Religious, Grantmaking, Civic, Professional, and Similar Organizations/813110 -- Religious Organizations

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