REQUEST FOR PROPOSAL (RFP)
TO PROVIDE A FATHER ENGAGEMENT INITIATIVE
FOR FOSTER CARE PERMANENCY
RFP # 1928VF
Erie County Department of Social Services
EDWARD A. RATH COUNTY OFFICE BUILDING
95 FRANKLIN STREET
BUFFALO, NEW YORK 14202
COUNTY OF ERIE, NEW YORK
REQUEST FOR PROPOSALS (“RFP”) # 1928VF
TO PROVIDE FATHER ENGAGEMENT SERVICES
The County of Erie, New York (the “County”) is currently seeking proposals from qualified agencies
(“Proposer”) interested in providing Father Engagement services. Proposers interested in providing this
service are invited to respond to this request.
It is the County's intent to select the Proposer(s) that provides the best solution for the County's needs. Erie
County Department of Social Services (ECDSS) is a trauma-informed organization and believes in the power
of its principles when serving the citizens of Erie County.
The County reserves the right to amend this RFP, reject any or all of the proposals, or any part thereof,
submitted in response to this RFP, and reserves the right to waive any irregularities or informalities, if such
action is deemed to be in the best interest of the County. The County reserves the right to request additional
information from any Proposer, and to award negotiated contracts to one or more Proposers.
This RFP is not intended and shall not be construed to commit the County to pay any costs incurred in
connection with any proposal or to procure or contract with any firm.
The County will only contract with firms that do not discriminate against employees or applicants for
employment because of race, creed, color, national origin, sex, age, disability, marital status, sexual
orientation, citizenship status or any other status protected by New York State and Federal laws.
II. FUNDING AND BUDGET
A total of $35,000 is potentially available for the requested Father Engagement services for 2019-2020.
The award is subject to annual contract renewal, contingent upon the Proposer’s successful performance of
project objectives and the continued need and desire for such services as articulated by Erie County DSS.
Initial award and renewals are subject to inclusion of funding in the County Executive Recommended Budget
and as adopted by the Erie County Legislature, as well as, contingent upon availability of New York State
funds appropriated for this purpose. All contract appropriations are subject to Legislative approval.
Future awards will be dependent on available funds and subject to the demonstrated fiscal and programmatic
stability of the applicant agency, as well as their meeting all of the Erie County Department of Social Services
(ECDSS) requirements. More than one provider may be selected for funding for 2019-2020.
Note: By Executive Order from the NYS Governor and the Erie County Executive, administrative costs may not exceed 15% of
the requested funds. Lower Administrative costs will be favored when rating proposals.
III. PROPOSAL TIMEFRAMES
The following schedule is for informational purpose only. The County reserves the right to amend this schedule
at any time.
Selection Made by:
July 29, 2019
August 26, 2019
Following all necessary County approvals
IV. GENERAL REQUIREMENTS
1. Each proposal shall be prepared simply and economically avoiding the use of elaborate promotional
materials beyond what is sufficient to provide a complete, accurate and reliable presentation.
2. One original and three paper copies, of the ‘Proposal to Provide Service’ shall be submitted in addition
to one emailed PDF. Proposals MUST be signed using the attached Schedule A: Proposer
Certification. Unsigned proposals will be rejected.
3. One original, three copies and one emailed PDF of the ‘Fiscal Application’ shall be submitted separate
from the ‘Proposal to Provide Service’.
4. Submission of the proposals shall be directed to:
Erie County Department of Social Services
95 Franklin Street, Room 867
Buffalo, NY 14202
All proposals must be delivered to the above office on or before August 26, 2019 at 4:00 p.m.
Proposals received after the above date and time will not be considered. The County is under no
obligation to return proposals.
5. Requests for clarification of this RFP must be written and submitted to Carrie Godfrey at the above
address, or at Carrie.Godfrey@erie.gov no later than 4:00 pm on August 12, 2019. A list of questions
and answers will be posted on the County website by August 14, 2019. No communications of any kind
will be binding against the county, except for the formal written responses to any request for
6. Proposers may be required to give an oral presentation to the County to clarify or elaborate on the
written proposal. Those Proposers will be notified to arrange specific times.
7. No proposal will be accepted from nor any agreement awarded to any Proposer that is in arrears upon
any debt or in default of any obligation owed to the County. Additionally, no agreement will be awarded
to any Proposer that has failed to satisfactorily perform pursuant to any prior agreement with the
8. Information on the Standard Insurance Provisions required of agencies selected as a contractor of this
service is included in this RFP. This document is for informational purposes only, and is not to be
submitted by the Proposer for the purposes of this RFP.
9. All potential contract-holders with Erie County shall agree to comply with Executive Order 13 (2014),
and the Agency shall make such records available, upon request, to the County’s Division of Equal
Employment Opportunity for review. All contract holders will be required to sign the Erie County Equal
Pay Certification (attached). The County shall have the right, upon reasonable notice and at reasonable
times, to inspect the books and records of the Agency, its offices and facilities, for the purpose of
verifying information supplied in the Erie County Equal Pay Certification and for any other purpose
reasonably related to confirming the Agency’s compliance with Erie County Executive Order No. 13
(2014). Violation of the provisions of Executive Order 13 (2014), which is attached hereto and made a
part hereto and made a part hereof, can constitute grounds for the immediate termination of a contract,
and may constitute grounds for determining that a bidder is not qualified to participate in future county
10. Certified Minority Business Enterprise/ Women’s Business Enterprise (MBE/WBE) proposers should
include the Erie County MBE/WBE Certification letter with their proposal.
11. Proposers who operate a Veteran-Owned Business should include the letter indicating their company is
51% or more veteran-owned with their proposal.
12. All proposers must disclose the name, title, and department of any employee or officer who was an
employee or officer of Erie County within the 12 months immediately prior to the proposal.
13. If requested, proposers must provide a list of at least three references from community partners and
collaborators or an individual with knowledge of and experience with the specific services being offered.
14. All proposers must provide a list of all prime contractors and subcontractors that their agency does
business with related to the service in this RFP.
V. SCOPE OF PROFESSIONAL SERVICES REQUIRED
As a trauma-informed organization, ECDSS incorporates the five principles of trauma informed care
(collaboration, safety, trustworthiness, empowerment, and choice) throughout its services to promote
resilience and healing. In child welfare cases, the chance of a child returning home, fewer placement
episodes, and reduced trauma is often increased by involving multiple parents.
To strengthen families, ECDSS is working to support responsible parenthood and engage fathers.
ECDSS is seeking a provider to deliver a promising or evidence-based father engagement initiative for
high-risk population families to improve paternal parenting skills and family relationships so as to
strengthen father-child bonds.
B. Program Information:
Target Population Served:
Men, including both fathers and father figures, to be better parents to the children in their lives.
To provide three 13 week sessions, covering topics including but not limited to: fatherhood, parenting
skills, communication skills, anger management, conflict resolution, values and behaviors, problem
solving and healthy relationships. Culturally appropriate services are to be provided to all individuals,
including those with special needs; i.e. disabilities, language and cultural barriers, etc. as well as
provide language translation services.
Unit of Service:
An engaged participant.
C. Performance Measures and Data Collection
Performance Measures that will be used to capture information related to program success
Father engagement - actively participating over a period of time
Father involvement - actively participating in activities with his child(ren), social work
staff, or social work organizations
Confidence in Parenting Skills
D. Agency Experience and Qualifications
The successful Proposer will:
Meet the programing expectations of the RFP,
Have the ability to manage funds from a government funding source, maintain billing systems,
and achieve any reporting requirements,
Maintain a skilled and appropriately educated workforce, and
Maintain regular communication with ECDSS in a timely manner.
VI. STATEMENT OF RIGHTS
Please take notice, by submission of a proposal in response to this request for proposals, the Proposer
agrees to and understands:
that any proposal, attachments, additional information, etc. submitted pursuant to this Request for
Proposals constitute merely a suggestion to negotiate with the County and is not a bid under Section
103 of the New York State General Municipal Law;
submission of a proposal, attachments, and additional information shall not entitle the Proposer to enter
into an agreement with the County for the required services;
by submitting a proposal, the Proposer agrees and understands that the County is not obligated to
respond to the proposal, nor is it legally bound in any manner whatsoever by submission of same;
that any and all counter-proposals, negotiations or any communications received by a proposing entity,
its officers, employees or agents from the County, its elected officials, officers, employees or agents,
shall not be binding against the County, its elected officials, officers, employees or agents unless and
until a formal written agreement for the services sought by this RFP is duly executed by both parties
and approved by the Erie County Legislature and the Office of the Erie County Attorney.
In addition to the foregoing, by submitting a proposal, the Proposer also understands and agrees that the
County reserves the right, and may at its sole discretion, exercise the following rights and options with
respect to this Request for Proposals:
To reject any or all proposals;
To issue amendments to this RFP;
To issue additional solicitations for proposals;
To waive any irregularities or informalities in proposals received after notification to Proposers affected;
To select any proposal as the basis for negotiations of a contract, and to negotiate with one or more of
the Proposers for amendments or other modifications to their proposals;
To conduct investigations with respect to the qualifications of each Proposer;
To exercise its discretion and apply its judgment with respect to any aspect of this RFP, the evaluation
of proposals, and the negotiations and award of any contract;
To enter into an agreement for only portions (or not to enter into an agreement for any) of the services
contemplated by the proposals with one or more of the Proposers;
To select the proposal that best satisfies the interests of the County and not necessarily on the basis of
price or any other single factor;
To interview the Proposer(s);
To request or obtain additional information the County deems necessary to determine the ability of the
To modify dates;
All proposals prepared in response to this RFP are at the sole expense of the Proposer, and with the
express understanding that there will be no claim, whatsoever, for reimbursement from the County for
the expenses of preparation. The County assumes no responsibility or liability of any kind for costs
incurred in the preparation or submission of any proposal;
While this is a RFP and not a bid, the County reserves the right to apply the case law under General
Municipal Law § 103 regarding bidder responsibility in determining whether a Proposer is a responsible
vendor for the purpose of this RFP process;