CITY OF RICHMOND
DEPARTMENT OF PROCUREMENT SERVICES
January 3, 2020
Invitation for Bid 200008537
For the construction of
FOREST VIEW NEIGHBORHOOD PERVIOUS ALLEYS
Due Date: February 3, 2020 / Time: 2:00 P.M.
Opening Date: February 4, 2020/ Time: 2:00 P.M.
Prebid Date: January 9, 2020, 2:00 PM, City Hall, 900 East Broad Street, Room
Receipt Location: City Hall, 900 East Broad Street, 11th floor, Room 1104
Invitation for Bid Prepared by:
Name: Tiffany Winfrey
Title: Senior Procurement Analyst
Telephone: (804) 646-1820
Fax: (804) 646-5989
City of Richmond, Department of Procurement Services
900 East Broad Street, Room 1104, Richmond, VA 23219
Page 1 of 64
TABLE OF CONTENTS
FOREST VIEW NEIGHBORHOOD PERVIOUS ALLEYS
1. Bid Form………..…………………………………………………………………. 3
2. Statement of Work………………………………………………………………… 6
3. Part 2 – General Conditions of the Contract………………………………………. 7
4. Part 3 – Special Conditions of the Contract……………………………….............. 64
5. Forms and Attachments
Specifications- Project Manual
Virginia Clean Water Revolving Loan Fund Contract Inserts
Affidavit of Payment and Claims
City of Richmond Bid Bond
City of Richmond Performance Bond
City of Richmond Labor and Material Payment Bond
Field Change Order Directive (FCOD)
Proposed Change Order Form (PCO Form)
Construction Change Order Summary
ACH-Direct Deposit Form
EDI Payment Agreement for Contractors
Construction Contractor Performance Evaluation
MBE/ESB Participation Form (MBE-2)
Monthly Compliance Report (MBE-3)
Good Faith Effort Form (MBE-4)
MBE/ESB Past Good Faith Efforts Form (MBE-5)
End of Table of Contents
Page 2 of 64
SEALED BIDS WILL BE RECEIVED at the Department of Procurement Services, City Hall, 900 E. Broad
Street, Rm. 1104, Richmond, Virginia 23219, UNTIL BUT NOT LATER THAN 2:00 P.M. ON February
3, 2020 AND WILL BE OPENED 2:00 P.M. on February 4, 2020.
To Procurement Services, Room 1104, 900 East Broad Street, Richmond, Virginia:
For the construction of FOREST VIEW NEIGHBORHOOD PERVIOUS ALLEYS
(Name and Title of Individual Executing the Bid)
Name of Bidder:
City and State:
Virginia Contractor’s Registration Number:
Federal Tax Identification Number:
By submission of this bid and authorized signature therein, the above-named Bidder certifies and affirms
compliance with all terms and conditions herein and declares that:
1) the Bidder is of lawful age and that no other person, firm, corporation or joint venture has any
interest in this Bid or in the Contract proposed to be entered into.
2) the Bid is made without any understanding, agreement, or connection with any other person, firm,
corporation, or joint venture making a Bid for the same purposes, and is in all respects fair and
without collusion or fraud.
3) the Bidder is not in arrears to the City of Richmond, upon debt or contract; is not a defaulter, as
surety or otherwise, upon any obligation to the City of Richmond; and has not been delinquent or
unfaithful in any former contract with the City of Richmond.
4) no officer or employee or person whose salary is payable in whole or in part by the OWNER is,
shall be, or become interested, directly or indirectly, as a contracting party, partner, stockholder,
surety or otherwise, in this bid, or in the performance of the Contract, or in the supplies, materials,
or equipment and work or labor to which it relates, or in any portion of the profits thereof.
5) in compliance with Sec. 3.3 of the General Conditions of the Contract, the Bidder has carefully
examined the site of the work and that, from his own investigations, is satisfied as to the nature and
location of the work, the character, quality, and quantity of materials and the kind and extent of
Page 3 of 64
equipment and other facilities needed for the performance of the work, the general and local
conditions and all difficulties to be encountered, and all other items which may, in any way, affect
the work or its performance.
6) That the Bidder has thoroughly examined and is familiar with copies of the Contract Documents
and the following addenda receipt of which is hereby acknowledged.
If none, write “none”
7) The Contract will be awarded to the lowest responsive, responsible Bidder whose Base Bid Price
as offered in the Bid Form represents the lowest total price and complies with the conditions of the
Bid, provided the bid is reasonable and it is to the best interest of the Owner to accept it.
8) The undersigned furthermore agrees to perform at the request of the Owner, any related extra (or
less) work than required by the Contract Documents which may arise during construction on the
basis of a lump sum, unless noted otherwise, negotiated between the Contractor and the Owner for
said extra (or less) work or for a compensation of actual cost of labor, material and equipment rental
involved in said extra (or less) work plus a percentage computed as listed below for overhead and
profit as described in the Conditions of the Contract:
Where the work is performed by the Contractor’s own forces, the percentage shall be
________________ percent (____%) of the cost of the work for overhead and or profit, not to
exceed 15%. Where work is performed by a subcontractor, the percentage due to the subcontractor
plus the General contractor’s mark-up shall be ____________ percent (______%) of the cost of the
work for overhead and profit, not to exceed 25%.
9) If accepted by the Owner, the Bidder shall execute the contract and furnish, satisfactory to the
Owner, a Performance Bond and Payment Bond for labor and materials in accordance with the
General Conditions of the Contract unless so stated elsewhere in the bid documents.
10) Bidder agrees that no contract shall result from the submission of his bid and no liability shall
accrue with respect thereto until a written contract and accompanying documents have been fully
and completely executed on the part of the successful bidder and the Owner.
11) The undersigned further agrees to complete the work as bid within 240 consecutive calendar days
after Notice to Proceed. As the time allotted for the completion of the Work is of the essence, if
the work is not completed within specified time for the completion of the Work, there shall be
deducted from the contract price, not as a penalty but as liquidated damages, $500.00 for each and
every calendar day of delay in the completion of the work beyond the time specified, subject to all
the terms of the General Conditions.
12) Accompanying this Bid is a certified or cashier’s check in accordance with the General Conditions
made payable to the City of Richmond in the sum of___
($_____________) which check is to be forfeited as liquidated damages if, in case this Invitation
for Bid is accepted, the undersigned shall fail to execute the attached contract in accordance with
the General Conditions; OR a Bid Bond for not less than five percent (5%) of the bid amount set
Page 4 of 64
forth in item 14 of this Bid Form. Should the bidder so elect, said check will be returned to the
undersigned upon delivery of a satisfactory bond.
13) Bidder certifies that he is properly registered as a licensed contractor under Title 54.1 of the Code
of Virginia (1950), as amended. The number and expiration date is affixed below.
14) For the consideration set forth, and identified by this signature,
______________________________ (EACH BID SHEET CONTAINING A PRICE
REPRESENTATION MUST HAVE THE SAME SIGNATURE AS ABOVE IN THE SPACE
PROVIDED), the Bidder proposes to furnish all materials, tools, labor and equipment of every
description, except such materials specified to be furnished by the Owner, necessary to accomplish
all work required by and in accordance with the Request for Qualification (if applicable), drawings,
specifications, General Conditions, special provisions, bid forms, contract, bond, and any addenda
associated with this project, all of which are hereby made a part of this Invitation for Bid.
Total Unit Price Base Bid – The base bid includes all supervision, labor, material, equipment and
other work necessary and required in accordance with the specifications for the COMPUTED PRICE
SHOWN ON THE ATTACHED PRICE SCHEDULE of
(Price in Words)
(Price in Figures)
In submitting this bid, it is understood that the City of Richmond, Virginia, reserves the right to reject any
and all bids or to award in whole or in part as determined to be in the best interest of the City. It is agreed
that this Bid may not be withdrawn for a period of 60 days from the opening thereof.
(Name of Individual, Firm, or Corporation making bid)
Virginia Contractor’s Registration Number
Federal Tax ID Number
Page 5 of 64