City of Yuba City, California
1201 Civic Center Blvd., Yuba City, CA 95993
REQUEST FOR QUOTATION RFQ 20-01
(THIS IS NOT AN ORDER)
RESPONSE DUE BY 9/23/19
From: (place your company name here)
PHONE: (530) 822-4772
FAX RESPONSE: (530) 822-4731
ATTN: Tony Jayne
IMPORTANT NOTICE TO VENDORS:
1. QUOTATIONS ARE REQUESTED FOR FURNISHING THE ITEMS DESCRIBED BELOW IN ACCORDANCE WITH TERMS SET FORTH HEREIN. ALL QUOTATIONS MUST BE F.O.B. DESTINATION
AND INCLUDE ALL COSTS OF SHIPPING AND HANDLING TO DELIVERY POINT.
2. UNLESS SPECIFICALLY NOTED, SUBSTITUTES MAY BE OFFERED IF THEY ARE EQUAL TO OR EXCEED THE QUALITY OF THE ITEM(S) DESCRIBED. IT SHALL BE TO THE SOLE
DISCRETION OF THE CITY TO DETERMINE EQUALITY OF ITEMS OFFERED AND SUITABILITY FOR CITY USE.
3. VENDOR MUST INCLUDE COMPLETE MANUFACTURER SPECIFICATIONS FOR ANY ALTERNATES OFFERED AND PROVIDE A CLEAR AND COMPLETE DESCRIPTION OF MATERIAL OR
EQUIPMENT BEING BID INCLUDING TRADE NAME, MODEL SIZE, TYPE AND CATALOG NUMBER. IF REQUESTED BY THE CITY SAMPLES AND/OR PRODUCT DEMONSTRATION MAY
ALSO BE REQUIRED.
4. RIGHT IS RESERVED BY THE CITY TO REJECT ANY OR ALL BIDS OR TO SEPARATE ITEMS IN BID, UNLESS THE RIGHT IS SPECIFICALLY DENIED BY BIDDER.
5. THE CITY RESERVES THE RIGHT TO INCREASE OR DECREASE BY TEN (10%) PER CENT THE QUANTITIES OF ANY ITEM(S) OFFERED.
6. QUOTATION IS TO SHOW NET UNIT AND NET TOTAL PRICES AFTER ALL TRADE AND CITY DISCOUNTS HAVE BEEN DEDUCTED. DO NOT INCLUDE FEDERAL EXCISE TAXES, AS AN
EXEMPTION CERTIFICATE WILL BE FURNISHED UPON REQUEST.
7. BIDDERS LOCATED OUTSIDE THE STATE OF CALIFORNIA ARE ADVISED THAT USE TAX EQUAL TO THE CURRENT STATE OF CALIFORNIA SALES TAX WILL BE ADDED TO THEIR BID
FOR EVALUATION PORPOSES IF CALIFORNIA SALES TAX IS NOT COMPUTED INTO THEIR BID AND/OR A CERTIFICATE NUMBER AUTHORIZING COLLECTION OF CALIFORNIA STATE
SALES TAX IS NOT PROVIDED.
8. THE CITY RESERVES THE RIGHT TO MAKE PAYMENT ONLY UPON COMPLETION OF THE ENTIRE ORDER BEING DELIVERED AFTER PURCHASE AWARD.
ITEM NO. QUANTITY UNIT DESCRIPTION
U NIT PRICE AMOUNT
2020 Ford F350 with Scelzi custom truck body
See attached specifications
Please write description of vehicle
Addendums received-circle Yes or No Indicate
Addendum number(s) received
No bidder may withdraw their bid for a period of sixty
(60) days after the RFQ’s are due.
FOB 1185 Market Street, Yuba City, CA 95991
*Any charge that is not itemized on this form will not be honored by
TOTAL NET BID INCLUDING TAXES:
IN SUBMITTING THE ABOVE QUOTATION, THE VENDOR AGREES THAT ACCEPTANCE OF ANY OR ALL ITEMS BY THE CITY CONSTITUTES A CONTRACT.
SIGNATURE ________________________________ TITLE______________________________ DATE ____/____/____ PHONE #: _________________________
FEDERAL TAX ID #__________________________________
ALL QUOTATIONS MUST BE SIGNED AND RETURNED ON THIS FORM
A. Add 7.25% California Sales Tax to the item(s) in your bid.
B. If your company is outside California and collects use tax, please state the amount as a separate
item if the City of Yuba City is to remit the tax.
C. Do not include Federal Excise Tax in your bid.
PAYMENT, TERMS, & INVOICE REQUIREMENTS
A. Bidder must state exact payment terms in their bid proposal. Only those charges that are
identified on the bid proposal form and agreed upon by the City will be allowed. Prepayment
options shall not be acceptable.
B. Invoices shall be mailed, in triplicate, to the City of Yuba City – Attention: Finance Department.
C. The City will pay after delivery and formal written acceptance of the vehicle by the City.
Delivery, or receipt of the vehicle by the City, shall not constitute acceptance. Upon delivery of
the vehicle, representatives of the City will thoroughly inspect and test it for strict conformance
with the specifications and all conditions of the contract. When the City is satisfied that the
vehicles are in complete compliance with these specifications, General Conditions of the bid, and
that it meets the City’s standards of quality and workmanship, the City will notify the contractor
of said formal acceptance of the vehicles. At the time of formal acceptance is received, the
manufacturer may place a demand upon the City for payment in full. Under no condition will
the City make partial payment, progress payments, or otherwise modify these terms and
conditions for payment.
A. The bidder shall hold the City of Yuba City, its officers, agents, and employees harmless from
liability of any nature or kind because of use of any copyrighted or non-copyrighted
composition, secret process, patented or non-patented invention, articles or appliances furnished
or used under this bid, and agrees to defend, at its own expense, any and all actions brought
against the City of Yuba City or itself because of the unauthorized use of such articles.
AWARD/TERMINATION OF CONTRACT – PURCHASE ORDER
A. Within sixty (60) days after the bid opening, a contract will be awarded by the City’s Purchasing
Agent, City Manager or City Council. The time for awarding the contract may be extended by
the City’s Purchasing Agent , City Manager or City Council for a reasonable time beyond sixty
(60) days, as may be required to evaluate bids, or for such other purposes as the Council may
determine. The “lowest responsive bidder” is defined as follows:
1. Bid offered.
2. The ability of the product offered to provide the quality, fitness and capacity for
the required usage.
3. The ability, capacity and skill of the bidder to perform the contract or provide the
4. The character, integrity, reputation, judgment, experience, and efficiency of the
bidder, particularly with reference to past purchases by the City.
5. Whether the bidder can perform the contract and/or deliver the materials,
supplies, and services within the time required.
6. The quality of performance and/or quality of products provided in previous
contracts or services.
7. Other information secured and having bearing on the decision to award the
8. Continuity of service.
B. The City of Yuba City reserves the right: (1) to reject any or all bids or any part thereof and (2)
to waive any informality and/or negotiate minor deviations to the bid, with the successful firm.
The City of Yuba City’s decision shall be final.
C. In all purchases by the City of Yuba City, availability and accessibility of warranty service and
service after warranty will be considered in determining the awarded bidder.
D. If a contract shall be entered into by the bidder and the City of Yuba City, such contract shall not
be assignable by the bidder in whole or in part without the written consent of the City of Yuba
E. Acceptance of equipment shall be made upon the City of Yuba City’s complete satisfaction.
CHANGES IN PURCHASING ORDER/CONTRACT
A. No changes may be made in the purchase order/contract without written authorization of the City
of Yuba City Purchasing Agent.
B. Materials must be properly packaged and marked with the purchase order number. Damaged
materials will not be accepted.
C. Quantities specified in the order are not to be exceeded without written authorization from the
City of Yuba City Purchasing Agent.
A. Delivery of all equipment on this order shall be completed within the number of days bid. Any
units not delivered within this time frame may be canceled from the purchase order or, at the
City of Yuba City’s option, an extension may be granted, whichever is in the City of Yuba City’s
1. If the purchase is canceled for non-delivery, the needed equipment may be
purchased elsewhere and the contractor may be charged full increase, if any, in cost
B. STATEMENT OF INTENT: It is the intent of City of Yuba City that equipment is delivered in
full compliance with the specification.
C. ACCEPTANCE INSPECTION: All equipment ordered with this request will be subject to
acceptance inspection and performance testing upon receipt. Acceptance inspection and
performance testing will not take more than five (5) working days, weather permitting. The
contractor will be notified within this time frame if the unit delivered is not in full compliance with
the purchase order specification.
CONFLICT OF INTEREST
A. Bidder warrants and covenants that no official or employee of the City of Yuba City, nor any
business entity which an official of the City of Yuba City has an interest, has been employed or
retained to solicit or aid in the procuring of the resulting contract, or purchase order, nor that any
such person will be employed in the performance of such contract without immediate divulgence
of such fact to the City of Yuba City.
B. The relationship of the Contractor to the City will be that of an independent contractor and not as
an officer, employee or agent of the City.
A. In the event of emergencies or natural disasters such as fire, flood, blizzard, strike, accident,
consequences of foreign or domestic wars, or any other cause beyond the control of the parties to
this agreement which will delay or interfere with the use or delivery of the products described in
this bid, deliveries under said agreement may, at the option of either party, be suspended during
the period required to remove the cause or repair the damage.
B. The City of Yuba City reserves the right to acquire from other sources any products necessary
for the proper operation of its business during any suspension of agreement pursuant to
circumstances outlined above.
A. The Contractor shall be responsible to see that there is no harassment, discrimination, or
retaliation against any employee who is employed in the work covered by the Contract or any
applicant for employment because of sex, race, religion, color, gender, sexual orientation
(including heterosexuality, homosexuality, and bisexuality), national origin, ancestry, citizenship
status, uniformed service member status, martial status, pregnancy, age, medical condition
(cancer related or HIV/AIDS related), genetic characteristics, and physical or mental disability
and that this Contract provision shall include but not be limited to, the following: employment,
upgrading, promotion or transfer, recruitment, or recruitment advertising, layoff or termination,
rates of pay or other forms of compensation, and selection for training including apprenticeship.
B. It is the policy of the City of Yuba City that, in accordance with the provisions of State and
Federal Law concerning the use of State or Federal Funds, no otherwise qualified individual
shall, solely by reason of his or her race, color, religion, sex, national origin, age, marital status,
ancestry, gender, sexual orientation (including heterosexuality, homosexuality, and bisexuality),
citizenship status, uniformed service member status, pregnancy, medical condition (cancer
related or HIV/AIDS related), genetic characteristics, and physical or mental disability be denied
the benefits of or be subjected to discrimination, harassment, or retaliation under any program,
activity or hiring practice.
OTHER AGENCY “PIGGY-BACK” PROCUREMENTS
A. Other municipalities, fire districts, or public agencies may be interested in participating in this bid.
Such “piggy-back” awards will be made independently by each agency, and the City is not an
agent, partner or representative of these agencies and is not obligated or liable for any action of
debts that may arise out of such independently negotiated “piggy-back” procurements. The bid
proposal form includes a space for the vendor to indicate their willingness to allow other
agencies the opportunity to “piggy-back”.
A. The bidder is responsible for calling the Fleet Department at 530-822-4772 for addendum(s).
Addendum(s) may be posted up to 72 (seventy-two) hours prior to the due date. The bidder is
responsible for incorporating all addendum(s) into the original bid package. The bid proposal
form has an area to indicate if addendum(s) released by the City were incorporated into the bid
proposal form by the bidder. If the bidder does not acknowledge the addendum(s), the City
reserves the right to reject the bid.
A. All businesses doing work in the City of Yuba City should verify with the Finance Department if
they are required to be registered for and pay the Yuba City Business Tax(es) and/or License.
The Contractor and/or subcontractor(s) who is/are awarded the bid shall pay all costs necessary
to obtain these licenses and/or tax(es) and maintain them in full force and effect during the term
of this Contract. Additional information and business licenses can be obtained by emailing
firstname.lastname@example.org, calling (530) 822-4618 or stopping by City Hall at 1201 Civic