For a 2019 FWD Extended Cab Chassis

Agency: Madison County
State: Alabama
Type of Government: State & Local
Caegory:
  • 65 - Medical, Dental, and Veterinary Equipment and Supplies
Posted Date: Oct 16, 2018
Due Date: Oct 30, 2018
Solicitation No: 2018-49
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
bid number description open date
2018-49 For a 2019 FWD Extended Cab Chassis 10/30/2018

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MADISON COUNTY COMMISSION
Finance Department
100 Northside Square
Room 700
Huntsville, AL 35801
INVITATION TO BID
Bid Date
10/16/2018
Bid Number
2018-49
Bid Title
Bid Opening Date
For A 2019 4WD Extended Cab Truck
Chassis
10/30/2018
2:00 PM
Please submit a sealed price quotation of the items listed herein. (Faxed bids will not be
accepted.) The submissions will be addressed to Madison County Purchasing; 100 Northside
Square, Room 700; Huntsville, AL 35801 until the date and time shown above, and publicly
opened on date specified above. If unable to quote, write "NO BID" on the enclosed response
form and return.
Complete specifications of items not adequately defined herein may be obtained upon request.
Brand names and catalog numbers identified are used solely to indicate expected levels of
quality. If you are unable to furnish an item as specified and desire to furnish a substitute, give a
full description of the item. Final determination as to equal quality of substitution will be made
by the Procurement Specialist.
The Madison County Commission reserves the right to award this bid on an all-or-none or
item by item basis, to refuse all bids, and to waive technicalities.
Questions regarding this bid should be directed to Mike Buck:
mbuck@madisoncountyal.gov
1
Vendor Name must show on envelope along with the bid number and opening date.
Each numbered bid must be in a separate envelope.
All documents submitted to Madison County will be subject to Alabama's Open Records Laws (Code of
Alabama, Title 36-12-40 and 41, as last amended). Due to the provisions of the Open Records Laws and the
Competitive Bid Laws (especially Code of Alabama, Title 41-16-24(b)), the Madison County Commission
cannot assure any Bidder that any information submitted with the bid, even though marked "Proprietary" will
not be open to public inspection and copying.
Terms of payment _____________________________________________________________________
I hereby affirm that I have not been in any agreement or collusion among vendors or prospective vendors in
restraint of freedom of competition, by agreement to bid at a fixed price or to refrain from bidding, or
otherwise. COMPANY NAME: _____________________________________
THIS BID MUST BE NOTARIZED.
Subscribed and sworn to before
SIGNATURE: __________________________________________
Me this______________ day of
__________________20_____.
PRINT NAME: _________________________________________
STREET ADDRESS: ____________________________________
CITY: _________________STATE:______ ZIP CODE: _________
PHONE #:____________________ FAX #:___________________
Tyler Rosenblum
Procurement Specialist
Madison County Commission
Awarding Authority
DATE: 10/16/2018
EMAIL ADDRESS: _____________________________________
FEDERAL ID# _________________________________________
2
GENERAL CONDITIONS AND INSTRUCTIONS
1.
Bid Number must appear on the outside of the bid envelope.
2.
No oral, telephonic, facsimile, e-mailed modifications or alternate bids will be considered. Bids
from firms, individuals, or the same owners of separate companies submitting more than
one bid will not be considered.
3.
Bidders must submit an original and one (1) copy of its bid. Incomplete and/or irregular bids may be
subject to rejection. The following forms must be submitted:
a) Bid Response Form (included in Bid Packet)- must be completed in its entirety and signed by an
authorized agent of the company. Bid forms that are not signed will be disqualified. All
submissions must be printed or written in ink.
b) Bid Detail Form – (included in Bid Packet) – must be signed by person completing form
c) Bid Specification Sheet (if included in bid packet) – each specification must be initialized to
indicate acknowledgment.
d) Business License – a copy of a current City of Huntsville business and Madison County Business
License, if required by law, and shall be current on payment of all city and county sales taxes.
If vendor is not required to have a City of Huntsville Business License or a Madison County
Business License, vendor must specify why a license is not required.
e) Sworn Affidavit of Employer Regarding Unauthorized Aliens - (Included in bid package or
available on-line at county website)
f) Sworn Affidavit of Subcontractor Regarding Unauthorized Aliens - (Included in bid package
or available on-line at county website)
g) Memo of Understanding (available on E-Verify website after registration)
4.
Madison County Commission may add or delete locations, as needed, during the
period of the contract.
5.
Shipping shall be F.O.B., Destination. Delivery address will be specified in the awarded Purchase Order.
6.
Vendors having a place of business within the legal boundaries of Madison County
shall be given a 5% preference over vendors located outside of the legal boundaries of
Madison County.
7.
Unless otherwise specified, the contract period will be for one year with two one year renewable option
period.. Prices shall remain firm for the entire contract period.
General Specifications
Listed below are the minimum specifications desired by the Madison County commission. Any deviations
must be noted and may be a factor in bid award. Also, specification brochures/sheets must accompany
your bid.
Successful vendor shall furnish all technical and service manuals upon delivery of the vehicle. Please
indicate below if manual will be included with delivery of equipment.
Yes No
Delivery time may factor in award.
Two or More 2019 4WD SUPER EXTENDED CAB TRUCK CHASSIS XL
Extended Cab
XL Chassis
Color: White
Powertrain 6.7L 4V OHV Diesel or Equivalent
3.55 Axle Ratio
14,000 lb Payload Package
4 Wheel Drive
Transmission Electronic 6 Speed Automatic
3.73 Axle Ratio or Similar
All Terrain Tires LT245/75Rx17E A/T or Equivalent
Wheels 17’ Steel
Cloth Front Seat and Bench Seat
168” Wheelbase or Similar
Radio Single CD/Sirius XM w/7 Speakers or Equivalent
Power Glass Heated Side-view Mirrors
Monotone Paint Application
Rear Window Defroster
36 Gallon Fuel Tank
Remote Entry
Reverse Sensing System
Remote Starting System
Aluminum Body
Dash Mounted 110V/400W
Dual Alternators
Questions regarding bid specs should be directed
to: Mike Buck mbuck@madisoncountyal.gov
Procurement related questions can be directed to: trosenblum@madisoncountyal.com
Bid Form
Delivery Date: _________
Make/Model:_____________________________
TOTAL COST:______________________________
Bid validity period will be at least 90 days.
Please denote validity period: _________

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