Food Warehousing and Delivery Services

Agency: State Government of Kansas
State: Kansas
Type of Government: State & Local
NAICS Category:
  • 493110 - General Warehousing and Storage
  • 722310 - Food Service Contractors
Posted Date: Jun 21, 2020
Due Date: Jul 20, 2020
Solicitation No: EVT0007455
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page

Bid Solicitation Detail

Food Warehousing and Delivery Services

BID CLOSING DATE:
07/20/2020
BID NUMBER:
EVT0007455
AGENCY:
Dpt for Children and Families

BID FILES:

Event Details
RFP_EVT7255.pdf
Exhibit_A_(1).pdf
Exhibit_B_(1).pdf
Exhibit_D_(1).pdf
Exhibit_E_(1).pdf
Exhibit_G_Site_Information_(1).xls


Attachment Preview

REQUEST FOR PROPOSAL (RFP)
Bid Event Number: EVT0007455
Requisition ID:
0000052664
Document Number: N/A
Replaces Contract: 40349
Date Posted:
June 16, 2020
Closing Date:
July 20, 2020, 2:00 PM CST
Procurement Officer: Trenice N. Saunders
Telephone:
785-296-3126
E-Mail Address:
trenice.n.saunders@ks.gov
Web Address:
http://admin.ks.gov/offices/procurement-and-contracts/
Agency:
Kansas Department for Children and Families
Item:
Period of Contract:
Bid Guarantee:
Food Warehousing and Delivery Services
Date of Award through June 30, 2021
(With the option to renew for four (4) additional twelve (12) month periods)
No monetary bid guarantee required.
This Bid Event was recently posted to the Procurement and Contracts Internet website.
The document can be downloaded by going to the following website:
http://admin.ks.gov/offices/procurement-and-contracts/
It shall be the bidder's responsibility to monitor this website on a regular basis for any changes/amendments.
Event ID: EVT0007455
Page 2
VENDOR RESPONSE CHECKLIST
REQUEST FOR PROPOSAL (RFP)
The following checklist is provided to assist bidders in ensuring all requirements are met and all required submissions are
included with the bid. Bidders are instructed to utilize this list for their own convenience to ensure compliance.
Completed Bidder Registration submitted prior to bid submission (One time)
Invitation to participate received from Procurement Officer prior to bid submission (Each bid)
Technical Proposal (Original and copies requested in hardcopy and electronic format See Section 2.1)
Signature Sheet
Tax Clearance Certificate
Immigration Reform and Control Certification
Sexual Harassment policy
Boycott of Israel
Transmittal Letter
Bidder Information
Qualifications
Experience
Timeline
Methodology
References
Bidder Contracts/Subcontractor information, if applicable
Technical Literature, address Specifications
Completed and signed Event Details document
Any Amendments or Supplemental forms provided
Exceptions to RFP noted, if applicable
Cost Proposal (Original and copies requested in hardcopy and electronic format See Section 2.1)
Cost Sheet
Completed and signed Event Details document
Emailed bids are accepted. Bids must be received in our office prior to 2:00PM CST on the closing date to be
considered. Bids must be marked as follows:
Department of Administration
Procurement and Contracts
Proposal # EVT0007455
Closing Date: July 20, 2020
900 SW Jackson, Suite 451 South
Topeka, KS 66612-1286
We recommend shipping via UPS or Fedex as they deliver daily direct to our office. In order to be considered, your bid
must be received prior to 2:00PM CST on the closing date.
NOTE: In order to properly and completely respond to this Request for Proposal, bidders must carefully review
all sections and respond as required.
Event ID: EVT0007455
Page 3
Item:
SIGNATURE SHEET
Food Warehousing and Delivery Services
Agency:
Kansas Department for Children and
Families
Closing Date: July 20, 2020, 2:00 PM CST
By submission of a bid and the signatures affixed thereto, the bidder certifies all products and services
proposed in the bid meet or exceed all requirements of this specification as set forth in the request and that all
exceptions are clearly identified.
Legal Name of Person, Firm or Corporation
Mailing Address
City & State
Zip
Toll Free Telephone
Local
Cell Phone
Fax Number
Tax Number
CAUTION: If your tax number is the same as your Social Security Number (SSN), you must leave this
line blank. DO NOT enter your SSN on this signature sheet. If your SSN is required to process a
contract award, including any tax clearance requirements, you will be contacted by an authorized
representative of the Office of Procurement and Contracts at a later date.
E-Mail
Signature
Date
Typed Name
Title
In the event the contact for the bidding process is different from above, indicate contact information below.
Bidding Process Contact Name
Mailing Address
City & State
Zip
Toll Free Telephone
Local
Cell Phone
Fax Number
E-Mail
If awarded a contract and purchase orders are to be directed to an address other than above, indicate
mailing address and telephone number below.
Award Contact Name
Mailing Address
City & State
Zip
Toll Free Telephone
Local
Cell Phone
Fax Number
E-Mail
Event ID: EVT0007455
Page 4
TAX CLEARANCE INSTRUCTIONS
A “Tax Clearance” is a comprehensive tax account review to determine and ensure that the account is compliant with all
primary Kansas Tax Laws administered by the Kansas Department of Revenue (KDOR) Director of Taxation. Information
pertaining to a Tax Clearance is subject to change(s), which may arise as a result of a State Tax Audit, Federal Revenue
Agent Report, or other lawful adjustment(s).
To obtain a Tax Clearance Certificate, you must:
Go to http://www.ksrevenue.org/taxclearance.html to request a Tax Clearance Certificate
Return to the website the following working day to see if KDOR will issue the certificate
If issued an official certificate, print it and attach it to your signed renewal document
If denied a certificate, engage KDOR in a discussion about why a certificate wasn’t issued
Per KSA 75-3740-(c), the Director of Purchases may reject the bid of any bidder who is in arrears on taxes due the State
of Kansas. The Secretary of the Kansas Department of Revenue is authorized to exchange such information with the
Director of Purchases as is necessary to determine a bidder’s tax clearance status, notwithstanding any other provision of
law prohibiting disclosure of the contents of taxpayer records or information.
Please Note: Individual and business applications are available. For applications entered prior to 5:00 PM Monday through
Friday, results typically will be available the following business day. Tax clearance requests may be denied if the request
includes incomplete or incorrect information.
Please Note: You will need to sign back into the KDOR website to view and print the official tax clearance
certificate.
Information about Tax Registration can be found at the following website:
http://www.ksrevenue.org/busregistration.html
Event ID: EVT0007455
Page 5
CERTIFICATION REGARDING
IMMIGRATION REFORM & CONTROL
All Contractors are expected to comply with the Immigration and Reform Control Act of 1986 (IRCA), as may be
amended from time to time. This Act, with certain limitations, requires the verification of the employment status of all
individuals who were hired on or after November 6, 1986, by the Contractor as well as any subcontractor or sub-
subcontractor. The usual method of verification is through the Employment Verification (I-9) Form. With the submission
of this bid, the Contractor hereby certifies without exception that Contractor has complied with all federal and state laws
relating to immigration and reform. Any misrepresentation in this regard or any employment of persons not authorized to
work in the United States constitutes a material breach and, at the State’s option, may subject the contract to termination
and any applicable damages.
Contractor certifies that, should it be awarded a contract by the State, Contractor will comply with all applicable
federal and state laws, standards, orders and regulations affecting a person’s participation and eligibility in any program or
activity undertaken by the Contractor pursuant to this contract. Contractor further certifies that it will remain in compliance
throughout the term of the contract.
At the State’s request, Contractor is expected to produce to the State any documentation or other such evidence
to verify Contractor’s compliance with any provision, duty, certification, or the like under the contract.
Contractor agrees to include this Certification in contracts between itself and any subcontractors in connection
with the services performed under this contract.
Signature, Title of Contractor
Date

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