Fleet Vehicle, Heavy-Duty Truck and Trailer Repairs (Parts and Labor)

Agency: City of Santa Fe
State: New Mexico
Type of Government: State & Local
NAICS Category:
  • 423120 - Motor Vehicle Supplies and New Parts Merchant Wholesalers
  • 811111 - General Automotive Repair
  • 811121 - Automotive Body, Paint, and Interior Repair and Maintenance
Posted Date: Jun 29, 2020
Due Date: Jul 28, 2020
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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Vendor Self-Service

Fleet Vehicle, Heavy-Duty Truck and Trailer Repairs (Parts and Labor)
Bid Number: 21/1/B
Status: Open
Close Date: 7/28/2020 2:00 PM
Project Manager:
Danita Boettner
505-424-1850 x 110
Proposal Submission Information:
See Bid/RFP documents for additional submission details.
City of Santa Fe Purchasing Office 200 Lincoln Ave., Room 122 Santa Fe, NM 87505

The Santa Fe Solid Waste Management Agency (Agency) is a public entity that is jointly owned by the City of Santa Fe and Santa Fe County under the terms of the New Mexico Joint Powers Agreements Act. The Agreement delegated the Agency to operate, construct, maintain, repair, replace or expand Caja del Rio Landfill and the Buckman Road Recycling and Transfer Station.

The Agency is requesting bids for parts and labor for repairs on fleet vehicles, heavy-duty trucks and trailers operated at the Landfill and BuRRT.

The Agency operates an array of fleet vehicles, heavy-duty trucks and trailers in support of its operations. Appendix A lists the units covered by the ITB. The Agency performs routine maintenance service on its fleet and conducts repairs as its resources allow.

This ITB seeks to establish a price agreement(s) with qualified vendors for parts and labor (repairs) beyond the capacity of the Agency’s maintenance department.

Bidders are required to indicate on the Basic Qualification Standard sheet either “meets or exceeds specifications” or “does not meet specifications” by placing a check in the appropriate “YES” or “NO” column. Failure to indicate either “YES” or “NO” will be evaluated as “does not meet specifications”.

Bidders must indicate the unit(s) in Appendix A they have the capacity to offer services for. Additional units may be added to the Agency’s inventory in the future and shall be covered by the price agreement(s).

Bidders responding to this solicitation must meet basic qualification standards established in this ITB, and itemized below. Bidders must complete the questionnaire, attached to this ITB as Appendix B, to demonstrate their capacity to perform the services requested in this ITB.

Related Documents:
21/1/B [506.2 K]

Attachment Preview

CITY OF SANTA FE
for
SANTA FE SOLID WASTE MANAGEMENT AGENCY
INVITATION TO BID
FLEET VEHICLE, HEAVY-DUTY TRUCK AND TRAILER REPAIRS
(PARTS AND LABOR)
ITB No. ‘21/01/B
BID DUE:
JULY 28, 2020
2:00 P.M.
PURCHASING DIVISION
CITY OF SANTA FE
200 LINCOLN AVE., ROOM 122
SANTA FE, NEW MEXICO 87501
Purchasing@santafenm.gov
Table of Contents
INVITATION TO BID ..................................................................................................................1
BID SCHEDULE............................................................................................................................3
INSTRUCTIONS TO BIDDERS ..................................................................................................4
1. RECEIPT AND OPENING OF BIDS .....................................................................4
2. PREPARATION OF BID ........................................................................................4
3. BID SECURITY ......................................................................................................4
4. LIQUIDATED DAMAGES FOR FAILURE TO ENTER INTO
CONTRACT ............................................................................................................6
5. APPLICATION OF PREFERENCES IN PROCUREMENT .................................6
6. ADDENDA AND INTERPRETATIONS ...............................................................7
7. POWER OF ATTORNEY .......................................................................................7
8. LAWS AND REGULATIONS................................................................................7
9. COLLUSION ...........................................................................................................8
10. METHOD OF AWARD ..........................................................................................8
11. IDENTICAL BIDS ..................................................................................................8
12. PROTESTS AND RESOLUTIONS PROCEDURES .............................................8
13. PUBLIC INFORMATION ......................................................................................8
14. BRAND NAMES.....................................................................................................9
15. TAX EXEMPT ........................................................................................................9
16. COMPLIANCE WITH THE CITY OF SANTA FE AND SANTA FE
COUNTY’S MINIMUM WAGE RATE ORDINANCES (LIVING WAGE
ORDINANCES) ......................................................................................................9
17. SUBCONTRACTORS, SUPPLIERS AND OTHERS............................................9
DEFINITIONS AND TERMS ....................................................................................................12
SPECIAL CONDITIONS............................................................................................................14
1. GENERAL .............................................................................................................14
2. ASSIGNMENT......................................................................................................14
3. VARIATION IN SCOPE OF WORK ...................................................................14
4. DISCOUNTS .........................................................................................................14
5. TAXES...................................................................................................................14
6. INVOICING ..........................................................................................................14
7. METHOD OF PAYMENT ....................................................................................15
8. DEFAULT .............................................................................................................15
9. NON-DISCRIMINATION ....................................................................................15
10. NON-COLLUSION ...............................................................................................15
11. WARRANTY ........................................................................................................16
i
12. MULTIPLE AWARD............................................................................................16
13. INDEFINITE QUANTITY PRICE AGREEMENT..............................................16
14. PRICE ADJUSTMENTS.......................................................................................16
15. PROCUREMENT UNDER EXISTING CONTRACTS.......................................16
16. INSURANCE REQUIREMENTS.........................................................................17
17. TERM ....................................................................................................................17
SPECIFICATIONS ......................................................................................................................18
BID SUBMITTAL FORM ..........................................................................................................20
BID FORM ...................................................................................................................................22
APPENDIX A - LIST OF FLEET VEHICLES, HEAVY-DUTY TRUCKS AND
TRAILERS .....................................................................................................24
APPENDIX B - BIDDER QUESTIONNAIRE .........................................................................26
APPENDIX C - SAMPLE PRICE AGREEMENT ..................................................................28
ii
INVITATION TO BID
ITB No. ‘21/01/B
Bids will be received electronically by the City of Santa Fe Purchasing Division on behalf of the
Santa Fe Solid Waste Management Agency until 2:00 p.m. local prevailing time on Tuesday,
July 28, 2020 for:
FLEET VEHICLE, HEAVY-DUTY TRUCK AND TRAILER REPAIRS
(PARTS AND LABOR)
The purpose of this Invitation to Bid (ITB) is to procure parts and labor for the Agency’s fleet
vehicles, heavy-duty trucks, and trailers at the Caja del Rio Landfill and Buckman Road Recycling
and Transfer Station in Santa Fe, NM.
A non-mandatory pre-bid teleconference will be held on Friday, July 10, 2020, at 10:00 a.m. The
telephone dial-in number is (505) 819-0171 and the access code is 100. It is the Bidder's
responsibility to ensure that they have thoroughly reviewed all aspects of the ITB bid document
prior to the pre-bid teleconference.
Any revisions to be incorporated into this bid document arising from discussions before, during,
and subsequent to the pre-bid teleconference will be established in writing by addendum(s) prior
to the bid due date. No oral interpretations of the bid document will be binding.
The bid document and subsequent addendum(s), if any, are available by contacting Fran Dunaway,
CPO, CNMB, City of Santa Fe, Purchasing Division, at fadunaway@santafenm.gov or by
downloading from the City of Santa Fe website, http://www.santafenm.gov/bids.aspx.
Bids must be submitted on the Bid Form provided herewith. Bidder shall bid all items listed on
the Bid Form. Each Bidder shall conform to the conditions specified in the section entitled
Instructions to Bidders. Bids may be held for sixty (60) days subject to action by the Agency. The
Agency reserves the right to reject any or all bids in part or in whole.
Due to the ongoing COVID-19 pandemic, bids must be submitted to the City of Santa Fe
Purchasing Staff via email at Purchasing@santafenm.gov. Courier and hand deliveries of bids will
not be accepted by the City. Bids received after the time and date specified for the opening of bids
will not be accepted.
The Agency reserves the right to reject any and all bids, to waive any and all non-substantial
irregularity in bids received, whenever such waiver or rejection is in the best interest of the Agency.
Request for additional information or questions related to this bid document should be directed to
Danita Boettner, P.E., via email at dboettner@sfswma.org or by telephone (505) 424-1850, ext.
110.
The Bidder’s attention is directed to the fact that all applicable federal laws, state laws, municipal
ordinances, and the rules and regulations of all authorities having jurisdiction over said items shall
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apply to the bid throughout, and they will be deemed to be included in the bid document the same
as though herein written out in full.
The Agency is an Equal Opportunity Employer, and all qualified applicants will receive
consideration for employment without regard to race, color, religion, sex, sexual orientation, or
national origin. The successful Bidder will be required to conform to the Equal Opportunity
Employment regulations.
ATTEST:
_____________________________
Fran Dunaway, CPO, CNMB
Purchasing Officer
Received by the Santa Fe New Mexican on June 25, 2020
To be published on June 29, 2020
Received by the Albuquerque Journal on June 25, 2020
To be published on June 29, 2020
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