Fleet Maintenance Services

Agency: Hall County
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 811111 - General Automotive Repair
Posted Date: Jul 3, 2019
Due Date: Jul 9, 2019
Solicitation No: 40-007
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: 40-007
Bid Title: Fleet Maintenance Services
Category: Bids & Proposals
Status: Open

Request a Bid Package

Date Issued: July 3, 2019
RFQ\P #40-007

Sealed submittals from firms will be received by the Department of Financial Services, Purchasing Division of the Hall County Board of Commissioners at 2875 Browns Bridge Road, 4th Floor, Gainesville, GA 30504 until 3:00 p.m., legal prevailing time will be on Tuesday, July 30, 2019 for:

Fleet Maintenance Services

After the time and in a designated room and place, the names of the Companies submitting proposals will be publicly read. No further information will be read, discussed or provided until the evaluation of all submittals is completed. No extension of the bidding period will be made other than by a formal written addendum.

Hall County is seeking proposals from qualified vendors interested in providing Fleet Maintenance Services for Hall County Fire Services’ Fire and Emergency Medical Services (EMS) vehicles. The vendor shall provide scheduled preventive maintenance, repairs, parts inventory acquisition and management, and other associated fleet management services required to ensure the continuity of effective and economical operation of the Fire Services’ vehicles

Proposal submittal documents may be obtained by going to our Bids & Proposals website at http://www.hallcounty.org/Bids.aspx, then select the bid titled ‘Fleet Maintenance Services’, click on ‘Request a Bid Package’, fill out the requested information, click ‘Submit’, and this will send an automatic request to our office. You may also contact us in the Purchasing Division at 2875 Browns Bridge Road, 4th Floor, Gainesville, GA 30504, or via Phone 770-535-8270 or Fax 770-531-7112 to obtain the information at no charge. This is the only official release site for this request for proposals or any addenda that may be issued for same.

A Mandatory Pre-bid Conference/Site Inspection will be conducted on Tuesday, July 16, 2019, starting at 10:00 AM. Meeting will be held at the Fleet Maintenance site located at 2801 Allen Creek Road, Gainesville, GA, 30507. Directions to this site can be obtained from the Purchasing Division at (770) 535-8270. This meeting is Mandatory for bid submission eligibility. Only bidders in attendance for the entire meeting will be allowed to bid on the project.

The County will assume no responsibility for representations or understandings concerning conditions made by its officers or employees unless included in this request for proposal. All proposals will be evaluated in accordance with applicable Hall County rules, regulations and laws.

Bid, Payment, and Performance Bonds will not be required for this project. Successful bidders shall provide insurance in the amount of at least ($1,000,000.00) one million dollars as required by Paragraph 17 of the “Terms and Conditions” of the contract documents

This bid will be evaluated using a multi-step process. The first step is to evaluate “proposal” submissions. Factors to be considered in the evaluation include: ability of the professional staff, approach to project, experience on similar projects, performance on past projects and references for same services. This step will result in a “shortlist of qualified firms”.

During the evaluation process, the selection committee and the County reserve the right, when it may serve the County’s best interest, to request information or clarification from proposers or to allow corrections of errors or omissions. Once the “short list” is compiled, the second step is to evaluate “cost proposal” which should have been submitted at the same time in a separate sealed envelope. The firms short listed will be invited to interview with the committee.

Your submittal must have a signature in its “original form”. Hall County suggests you provide a “cover letter” to submittal to ensure this. Firms must submit six (6) copies of their proposal; one (1) of which must be marked “Original” and five (5) marked as “Copy”. The Cost Proposal must be submitted in a separate sealed envelope at the time proposals are submitted.

No bid may be withdrawn for a period of (90) ninety days after time has been called on the date of opening.

The County reserves the right to retain all proposals submitted and use any idea(s) in a proposal regardless of whether that proposal is selected. The County shall have the right to waive any informality or irregularity in any bid received.

The County shall reserve the option to reject any or all bids, in whole or part, or to select any bidder to complete the described Work. Award of Contract will not be solely based on low bid, but also on quality, references and other subjective criteria as the County may deem necessary and determine at its sole discretion. The Undersigned Bidder expressly understands that his proposal may be rejected by the County for any reason without liability on part of the County to the Undersigned Bidder.

All technical and qualification questions should be directed in writing to Donald Petering, Fire Services, at dpetering@hallcounty.org For security reasons, you must enable JavaScript to view this E-mail address. , no later than 12:00pm, July 19, 2019. Any questions regarding the submission of the Proposal Documents should be directed in writing to Chuck Pinney, Purchasing Supervisor, at cpinney@hallcounty.org For security reasons, you must enable JavaScript to view this E-mail address. .

Hall County Board of Commissioners

Chuck Pinney, Purchasing Supervisor
Publication Date/Time:
7/3/2019 8:00 AM
Publication Information:
Request for Qualifications & Price Proposal
Closing Date/Time:
Open Until Contracted
Bid Opening Information:
Tuesday, July 9, 2019 @ 3:00PM
Contact Person:
Chuck Pinney, Purchasing Supervisor, cpinney@hallcounty.org
Donald Petering, Fire Services, dpetering@hallcounty.org

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