Fixed-Wing Aerial Surveys

Agency: State Government of Delaware
State: Delaware
Type of Government: State & Local
NAICS Category:
  • 541360 - Geophysical Surveying and Mapping Services
  • 541370 - Surveying and Mapping (except Geophysical) Services
Posted Date: Oct 12, 2020
Due Date: Nov 11, 2020
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Solicitation Details
Bid Status Details
for
Fixed-Wing Aerial Surveys,
NAT20201A-AERIALSURV
Solicitation Ad Date 10/12/2020
Deadline for Bid Responses 11/11/2020 at 1:00 p.m. Local Time
Supporting Documents RFP - Professional Services
Contact Information Justyn.foth@delaware.gov

Attachment Preview

REQUEST FOR PROPOSALS FOR PROFESSIONAL SERVICES
FIXED-WING AERIAL SURVEYS
ISSUED BY DEPARTMENT OF NATURAL RESOURCES AND ENVIRONMENTAL
CONTROL – DIVISION OF FISH & WILDLIFE
CONTRACT NUMBER NAT-20201A-AERIALSURVEYS
Contents:
I. Overview
II. Scope of Services
III. Required Information
IV. Professional Services RFP Administrative Information
V. Contract Terms and Conditions
VI. RFP Miscellaneous Information
VII. Attachments
Appendix A - MINIMUM MANDATORY SUBMISSION REQUIREMENTS
Appendix B - SCOPE OF WORK AND TECHNICAL REQUIREMENTS
Appendix C - Questions from initial bid process
I. Overview
The State of Delaware Department of Natural Resources & Environmental Control, seeks
professional services to perform fixed-wing aerial surveys. This request for proposals (“RFP”)
is issued pursuant to 29 Del. C. §§ 6981 and 6982.
The proposed schedule of events subject to the RFP is outlined below:
Public Notice
Date: October 12, 2020
Deadline for Questions
Date: October 19, 2020
Response to Questions Posted by:
Date: October 26, 2020
Deadline for Receipt of Proposals
Date: November 11, 2020 at 1:00 PM (Local
Time)
Estimated Notification of Award
Date: November 18, 2020
Each proposal must be accompanied by a transmittal letter which briefly summarizes the
proposing firm’s interest in providing the required professional services. The transmittal letter
must also clearly state and justify any exceptions to the requirements of the RFP which the
applicant may have taken in presenting the proposal. (Applicant exceptions must also be
recorded on Attachment 3).
1
6982(b) Version: November 15, 2019
STATE OF DELAWARE
Department of Natural Resources and Environmental Control – Division of Fish & Wildlife
Furthermore, the transmittal letter must attest to the fact, at a minimum, that the Vendor shall
not store or transfer non-public State of Delaware data outside of the United States. For
technology related solicitations, Vendors may refer to the Delaware Department of
Technology and Information identified terms and conditions included in this solicitation.
The State of Delaware reserves the right to deny any and all exceptions taken to the RFP
requirements.
MANDATORY PREBID MEETING
A mandatory pre-bid meting has not been established for this Request for Proposal.
II. Scope of Services
Please refer to Appendix B.
III. Required Information
The following information shall be provided in each proposal in the order listed below. Failure
to respond to any request for information within this proposal may result in rejection of the
proposal at the sole discretion of the State.
A. Minimum Requirements
1. Provide Delaware license(s) and/or certification(s) necessary to perform services as
identified in the scope of work.
Prior to the execution of an award document, the successful Vendor shall either furnish
the Agency with proof of State of Delaware Business Licensure or initiate the process
of application where required.
2. Vendor shall provide responses to the Request for Proposal (RFP) scope of work and
clearly identify capabilities as presented in the General Evaluation Requirements
below.
3. Complete all appropriate attachments and forms as identified within the RFP.
4. Proof of insurance and amount of insurance shall be furnished to the Agency prior to
the start of the contract period and shall be no less than as identified in the bid
solicitation, Section V, Item 8, subsection g (insurance).
5. Provide response to Employing Delawareans Report (Attachment 9)
6. Vendors should pay particular attention to Attachments 10 and 11 and Appendix B
(Scope of Services & Technical Specifications).
B. General Evaluation Requirements
C. Experience and Reputation
D. Expertise (for the particular project under consideration)
E. Capacity to meet requirements (size, financial condition, etc.)
F. Location (geographical)
2
STATE OF DELAWARE
Department of Natural Resources and Environmental Control – Division of Fish & Wildlife
G. Demonstrated ability
H. Familiarity with public work and its requirements
Describe your familiarity/experience working with governmental agencies.
I. Distribution of work to individuals and firms or economic considerations. Subcontracting
or distribution of work to other firms or individuals is not authorized without agency
permission. Permission will not be granted unless individuals or firms can demonstrate in
writing, to the satisfaction of the agency, that they fully comply with any and all parts and
conditions of this RFP.
J. Other criteria necessary for a quality cost-effective project
IV. Professional Services RFP Administrative Information
A. RFP Issuance
1. Public Notice
Public notice has been provided in accordance with 29 Del. C. §6981.
2. Obtaining Copies of the RFP
This RFP is available in electronic form through the State of Delaware Procurement
website at www.bids.delaware.gov . Paper copies of this RFP will not be available.
3. Assistance to Vendors with a Disability
Vendors with a disability may receive accommodation regarding the means of
communicating this RFP or participating in the procurement process. For more
information, contact the Designated Contact no later than ten days prior to the deadline
for receipt of proposals.
4. RFP Designated Contact
All requests, questions, or other communications about this RFP shall be made in
writing to the State of Delaware. Address all communications to the person listed
below; communications made to other State of Delaware personnel or attempting to
ask questions by phone or in person will not be allowed or recognized as valid and
may disqualify the vendor. Vendors should rely only on written statements issued by
the RFP designated contact.
JUSTYN R. FOTH
DEPARTMENT OF NATURAL RESOURCES AND ENVIRONMENTAL CONTROL
DIVISION OF FISH & WILDLIFE
6180 HAY POINT LANDING ROAD
SMYRNA, DE 19977
justyn.foth@delaware.gov
To ensure that written requests are received and answered in a timely manner,
electronic mail (e-mail) correspondence is acceptable, but other forms of delivery,
such as postal and courier services can also be used.
5. Consultants and Legal Counsel
3
STATE OF DELAWARE
Department of Natural Resources and Environmental Control – Division of Fish & Wildlife
The State of Delaware may retain consultants or legal counsel to assist in the review
and evaluation of this RFP and the vendors’ responses. Bidders shall not contact the
State’s consultant or legal counsel on any matter related to the RFP.
6. Contact with State Employees
Direct contact with State of Delaware employees other than the State of Delaware
Designated Contact regarding this RFP is expressly prohibited without prior consent.
Vendors directly contacting State of Delaware employees risk elimination of their
proposal from further consideration. Exceptions exist only for organizations currently
doing business in the State who require contact in the normal course of doing that
business.
7. Organizations Ineligible to Bid
Any individual, business, organization, corporation, consortium, partnership, joint
venture, or any other entity including subcontractors currently debarred or suspended
is ineligible to bid. Any entity ineligible to conduct business in the State of Delaware
for any reason is ineligible to respond to the RFP.
8. Exclusions
The Proposal Evaluation Team reserves the right to refuse to consider any proposal
from a vendor who:
a. Has been convicted for commission of a criminal offense as an incident to
obtaining or attempting to obtain a public or private contract or subcontract, or in
the performance of the contract or subcontract:
b. Has been convicted under State or Federal statutes of embezzlement, theft,
forgery, bribery, falsification or destruction of records, receiving stolen property, or
other offense indicating a lack of business integrity or business honesty that
currently and seriously affects responsibility as a State contractor:
c. Has been convicted or has had a civil judgment entered for a violation under State
or Federal antitrust statutes:
d. Has violated contract provisions such as;
1) Known failure without good cause to perform in accordance with the
specifications or within the time limit provided in the contract; or
2) Failure to perform or unsatisfactory performance in accordance with terms of
one or more contracts;
e. Has violated ethical standards set out in law or regulation; and
f. Any other cause listed in regulations of the State of Delaware determined to be
serious and compelling as to affect responsibility as a State contractor, including
suspension or debarment by another governmental entity for a cause listed in the
regulations.
B. RFP Submissions
1. Acknowledgement of Understanding of Terms
By submitting a bid, each vendor shall be deemed to acknowledge that it has carefully
read all sections of this RFP, including all forms, schedules and exhibits hereto, and
has fully informed itself as to all existing conditions and limitations.
2. Proposals
To be considered, all proposals must be submitted in writing and respond to the items
outlined in this RFP. The State reserves the right to reject any non-responsive or non-
conforming proposals. Each proposal must be submitted with one paper copy and
4
STATE OF DELAWARE
Department of Natural Resources and Environmental Control – Division of Fish & Wildlife
one electronic copy on CD or DVD media disk, or USB memory drive. Please provide
a separate electronic pricing file from the rest of the RFP proposal responses.
All properly sealed and marked proposals are to be sent to the State of Delaware and
received no later than 1:00 PM (Local Time) on November 11, 2020. The Proposals
may be delivered by Express Delivery (e.g., FedEx, UPS, etc.), US Mail, or by hand
to:
JUSTYN R. FOTH
DEPARTMENT OF NATURAL RESOURCES AND ENVIRONMENTAL CONTROL
DIVISION OF FISH & WILDLIFE
6180 HAY POINT LANDING ROAD
SMYRNA, DE 19977
Vendors are directed to clearly print “BID ENCLOSED” and “CONTRACT NO.
NAT-20201A-AERIALSURVEYS” on the outside of the bid submission
package.
Any proposal received after the Deadline for Receipt of Proposals date shall not be
considered and shall be returned unopened. The proposing vendor bears the risk of
delays in delivery and any costs for returned proposals. The contents of any proposal
shall not be disclosed as to be made available to competing entities during the
negotiation process.
Upon receipt of vendor proposals, each vendor shall be presumed to be thoroughly
familiar with all specifications and requirements of this RFP. The failure or omission
to examine any form, instrument or document shall in no way relieve vendors from any
obligation in respect to this RFP.
3. Proposal Modifications
Any changes, amendments or modifications to a proposal must be made in writing,
submitted in the same manner as the original response and conspicuously labeled as
a change, amendment or modification to a previously submitted proposal. Changes,
amendments or modifications to proposals shall not be accepted or considered after
the hour and date specified as the deadline for submission of proposals.
4. Proposal Costs and Expenses
The State of Delaware will not pay any costs incurred by any Vendor associated with
any aspect of responding to this solicitation, including proposal preparation, printing or
delivery, attendance at vendor’s conference, system demonstrations or negotiation
process.
5. Proposal Expiration Date
Prices quoted in the proposal shall remain fixed and binding on the bidder at least
through the initial terms of the contract. The State of Delaware reserves the right to
ask for an extension of time if needed.
6. Late Proposals
Proposals received after the specified date and time will not be accepted or
considered. To guard against premature opening, sealed proposals shall be
5

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

See Also

department due date description links Public Works - Engineering 1/22/2021 2:00:00 PM Request

Kent County

Bid Due: 1/22/2021