FIRE STATION #4 EIFS REPAIR AND PAINT

Agency: City of Lynchburg
State: Virginia
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
  • 238320 - Painting and Wall Covering Contractors
  • 811121 - Automotive Body, Paint, and Interior Repair and Maintenance
Posted Date: Feb 15, 2024
Due Date: Mar 7, 2024
Solicitation No: 2024-056
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: 2024-056
Bid Title: FIRE STATION #4 EIFS REPAIR AND PAINT
Category: Invitation for Bids
Status: Open

Description:

LIVE BID OPENING

Publication Date/Time:
2/7/2024 9:30 AM
Closing Date/Time:
3/7/2024 3:00 PM
Contact Person:
william.ruberry@lynchburgva.gov
Related Documents:

Attachment Preview

PROJECT MANUAL
FOR
CITY OF LYNCHBURG
Fire Station #4 EIFS Repair and Paint
Invitation for Bid # 2024-056
Due: 3:00 PM, March 7, 2024
PROCUREMENT DIVISION
3RD FLOOR CITY HALL
900 CHURCH STREET
LYNCHBURG, VA 24504
TELEPHONE (434) 455-3970
Issued on: February 7, 2024
Document
Table of Contents
Page #
Advertisement For Bids.................................................................................................................. 3
Bid Form.......................................................................................................................................... 4
Escrow Account Election ................................................................................................................ 7
Equal Opportunity Report Statement ........................................................................................... 8
Statement Of Experience ............................................................................................................... 9
Statement Of Available Resources .............................................................................................. 10
Corporate Status Form ................................................................................................................. 11
Questions To Bidders/Offerors.................................................................................................... 12
Construction Agreement.............................................................................................................. 13
City Of Lynchburg, Virginia Standard Performance Bond........................................................... 15
City Of Lynchburg Standard Labor And Material Payment Bond ............................................... 17
Escrow Agreement ....................................................................................................................... 20
Instructions To Bidders ................................................................................................................ 24
General Conditions....................................................................................................................... 30
Technical Specifications ............................................................................................................... 93
Attachments
Drawings Dated February 5, 2024
PM - 2
ADVERTISEMENT FOR BIDS
Sealed bids for Fire Station #4 EIFS Repair and Paint will be received by the City of Lynchburg,
Procurement Division, 3rd Floor City Hall, 900 Church Street, Lynchburg, VA 24504, until no later than
3:00 PM, March 7, 2024, and then publicly opened and read aloud in the City Hall First Floor
Conference Room. There will be a “Live Bid Opening” link on the City’s website at:
www.lynchburgva.gov/current-solicitations so that the public can virtually view the proceedings, as
well.
***City Hall access is currently restricted for the second and third floors, including access to the
Procurement Office. FedEx, UPS and the USPS have access to the building to deliver mail/packages to
the Procurement Office. If vendors choose to hand deliver bids, they can do so at the Citizens First
Information Center in the first-floor lobby of City Hall at 900 Church Street, Lynchburg, VA 24504,
Monday – Friday 8:30 a.m. to 5:00 p.m. A Procurement Office staff member will be contacted by
Citizens First to retrieve the bid and time stamp it at that time. It is the sole responsibility for the
Bidder to ensure their bid is time stamped prior to the deadline for submission. Please allow additional
time to ensure this is done. As always, late bids will not be considered.***
The Scope of Work includes the cleaning of all EIFS on the building which includes, but, is not limited to
the following: Soffits, fascia, trim, etc. Any damaged or deteriorated EIFS material is to be
repaired/replaced as required to provide a sound EIFS surface that is weathertight. Once all of the EIFS
has been cleaned and repaired, all EIFS will be painted with (2) finish coats of paint. Repainting of
existing hollow metal doors and frames (exterior surfaces only) is also included in the Work as well as
repainting of the existing steel bollards.
Bid Documents may also be viewed and printed directly from the City's Procurement website:
www.lynchburgva.gov/current-solicitations.
An Optional, Pre-Bid Conference will be held on February 20, 2024 at 10:00 AM. The meeting will be
held onsite at Fire Station #4, 410 Birch Street, Lynchburg, VA 24503.
All requests for clarification of or questions regarding this Advertisement for Bids or for additional
information must be made in writing to Will Ruberry, william.ruberry@lynchburgva.gov and received
by 2:00 PM, February 27, 2024. All addenda should be signed and accompany any bid submitted.
PM - 3
BID FORM
Will Ruberry
Contract Specialist-Procurement Division
City of Lynchburg
Third Floor, City Hall
900 Church Street
Lynchburg, Virginia 24504
Dear Mr. Ruberry,
The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or
principals, is or are named herein and that no person other than herein mentioned has any interest in this bid or
in the Construction Agreement to be entered into; that this bid is made without connection with any other
person, company, or parties making a bid; and that it is in all respects fair and in good faith, without collusion or
fraud.
The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,
including without limitation, all drawings and specifications pertaining to Fire Station #4 EIFS Repair and Paint
for the City of Lynchburg, Virginia, hereby proposes to furnish all labor, equipment, materials, and services and
to perform all operations necessary to execute and complete the Work required for the project, in strict
accordance with the Contract Documents, The City of Lynchburg Manual of Specifications and Standard Details,
latest edition, and, together with Addenda numbered
through ______ issued during bidding period and
hereby acknowledged, subject to the terms and conditions of the Construction Agreement for the sum of
DOLLARS
($
), which shall be referred to hereinafter as the Total Base Bid.
It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all
bids or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate
proposals not specified in the Advertisement for Bids may make the bid irregular and subject to rejection.
Contractors will indicate a unit price for each item listed below. If the Construction Agreement is for a lump sum
price, unless clearly and specifically indicated otherwise in the Contract Documents, all unit prices only apply to
changes in the Work. The listed bid items are to contain all necessary costs required for completion of the Work
in accordance with the Contract Documents.
If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities
listed on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or
eliminate any quantity or item, and in any case, the unit prices shall be used in determining partial and final
payment. It is further understood that costs to cover all components of the Work as described in the Contract
Documents are included in this bid, even in cases where specific line items are not identified.
We are properly equipped to execute all work of the character and extent required by the Contract Documents,
and we will enter into the Construction Agreement for the execution and completion of the Work in accordance
with the Contract Documents; and we further agree that, if awarded the Construction Agreement, we will
commence the Work on the date stated in the "Notice to Proceed" and will maintain a work force large enough
to execute the Work and all obligations no later than the completion date stated in the Contract Documents.
PM - 4
Enclosed herewith is the following Security, offered as assurance that the undersigned will enter into the
Construction Agreement for the execution and completion of the Work in accordance with the Contract
Documents:
Bidder's Certified Check issued by
(name of bank) in the amount
of: $
(5% of Base Bid amount)
Bidder’s Bid Bond for 5% of Base Bid Amount Issued by
of surety authorized to do business in Virginia).
(name
The undersigned hereby agrees, if awarded the Construction Agreement, to execute and deliver to the City
within ten (10) days after his receipt of the Notice of Award, a performance bond and a payment bond, in forms
satisfactory to the City, from sureties authorized to do business in Virginia satisfactory to the City, in the amount
of one hundred (100) percent of the Base Bid.
The undersigned further agrees that, in case of failure on his part to execute the said Construction Agreement
within the ten (10) days after written notice being given on the award of the Construction Agreement or the
failure to deliver the required performance and payment bonds within the ten (10) days, the monies payable by
the Security accompanying this bid shall be paid to the City of Lynchburg, Virginia, as liquidated damages for
such failure; otherwise the Security accompanying this Bid shall be returned to the undersigned.
Attached herewith are completed Statement of Experience and Statement of Resources forms which include the
information requested.
The undersigned further certifies that this bid is not the result of, or affected by, any act of collusion with
another person engaged in the same line of business, or any act punishable under the Virginia Governmental
Frauds Act, or other law. This bid remains valid and may not be withdrawn for a period of 60 days from this date.
CURRENT VIRGINIA CONTRACTOR’S LICENSE/ REGISTRATION NO.:
Respectfully submitted,
CONTRACTOR
DATE
ADDRESS
Email
PM - 5

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