Fire Station #1 Administrative Office Renovation

Agency: City of Lynchburg
State: Virginia
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
Posted Date: Oct 23, 2023
Due Date: Nov 28, 2023
Solicitation No: 2024-032
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
due date number name addenda staff contact
11/28/2023 2024-032

Fire Station #1 Administrative Office Renovation

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PROJECT MANUAL
FOR
CITY OF
LYNCHBURG
Fire Station #1 Administrative Office Renovation
Invitation for Bid # 2024-032
Due: 3:00 PM, November 28, 2023
PROCUREMENT
DIVISION 3RD FLOOR
CITY HALL
900 CHURCH STREET
LYNCHBURG, VA 24504
TELEPHONE (434) 455-3970
Issued on: October 23, 2023
Table of Contents
Document
Page #
Advertisement For Bids................................................................................................................ 3
Bid Form ........................................................................................................................................ 4
Escrow Account Election.............................................................................................................. 6
Equal Opportunity Report Statement ........................................................................................ 7
Statement Of Experience.............................................................................................................. 8
Statement Of Available Resources .............................................................................................. 9
Corporate Status Form............................................................................................................... 10
Questions To Bidders/Offerors .................................................................................................. 11
Construction Agreement ............................................................................................................ 12
City Of Lynchburg, Virginia Standard Performance Bond ................................................... 14
City Of Lynchburg Standard Labor And Material Payment Bond....................................... 16
Escrow Agreement ...................................................................................................................... 19
Instructions To Bidders .............................................................................................................. 23
General Conditions ..................................................................................................................... 29
Attachments
Drawings Dated October 19, 2023
PM - 2
ADVERTISEMENT FOR BIDS
Sealed bids for Fire Station #1 Administrative Office Renovation, will be received by the City of
Lynchburg, Procurement Division, Third Floor City Hall 900 Church Street, Lynchburg, VA 24504, until
no later than 3:00 p.m., November 28, 2023, and then publicly opened and read aloud in the City Hall
First Floor Conference Room. There will be a “Live Bid Opening” link on the City’s website at:
www.lynchburgva.gov/current-solicitations so that the public can virtually view the proceedings, as well.
***City Hall access is currently restricted for the second and third floors, including access to the
Procurement Office. FedEx, UPS and the USPS have access to the building to deliver mail/packages to the
Procurement Office. If vendors choose to hand deliver bids, they can do so at the Citizens First Information
Center in the first-floor lobby of City Hall at 900 Church Street, Lynchburg, VA 24504, Monday – Friday
8:30 a.m. to 5:00 p.m. A Procurement Office staff member will be contacted by Citizens First to retrieve
the bid and time stamp it at that time. It is the sole responsibility for the Bidder to ensure their bid is time
stamped prior to the deadline for submission. Please allow additional time to ensure this is done. As always,
late bids will not be considered.***
Project consists of renovating the entry and reception area of the Fire Dept Administrative offices at Fire
Station #1. Work involves specific demolition as called out on the plans, construction of new lobby area
with glass pass thru counter and waiting area. New ceilings and drywall walls where called for on
drawings. Work will be going on while leaving an area for visitors and staff to enter and exit the
building.
Bid Documents may also be viewed and printed directly from the City's Procurement website:
www.lynchburgva.gov/current-solicitations.
An optional pre-bid conference will be held in the Fire Administration Classroom at Fire Station No. 1
on October 31, 2023 at 1:00 PM. Fire Station No. 1 is located at 801 Clay Street, Lynchburg, VA 24504.
All requests for clarification of or questions regarding this Advertisement for Bids or for additional
information must be made in writing to Will Ruberry at william.ruberry@lynchburgva.gov and received
by 2:00 PM, November 15, 2023. All addenda should be signed and accompany any bid submitted.
PM - 3
BID FORM
Will Ruberry
Contract Specialist-Procurement Division
City of Lynchburg
Third Floor, City Hall
900 Church Street
Lynchburg, Virginia 24504
Dear Mr. Ruberry,
The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or principals, is
or are named herein and that no person other than herein mentioned has any interest in this bid or in the Construction
Agreement to be entered into; that this bid is made without connection with any other person, company, or parties
making a bid; and that it is in all respects fair and in good faith, without collusion or fraud.
The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,
including without limitation, all drawings and specifications pertaining to Fire Station #1 Administrative Office
Renovation for the City of Lynchburg, Virginia, hereby proposes to furnish all labor, equipment, materials, and
services and to perform all operations necessary to execute and complete the Work required for the project, in strict
accordance with the Contract Documents, The City of Lynchburg Manual of Specifications and Standard Details,
latest edition, and, together with Addenda numbered _____ through ______ issued during bidding period and
hereby acknowledged, subject to the terms and conditions of the Construction Agreement for the sum of
LUMP SUM BASE BID:
$
DOLLARS
($
), which shall be referred to hereinafter as the Base Bid.
It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all bids
or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate proposals not
specified in the Advertisement for Bids may make the bid irregular and subject to rejection.
Contractors will indicate a unit price for each item listed below. If the Construction Agreement is for a lump sum
price, unless clearly and specifically indicated otherwise in the Contract Documents, all unit prices only apply to
changes in the Work. The listed bid items are to contain all necessary costs required for completion of the Work in
accordance with the Contract Documents.
If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities
listed on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or eliminate
any quantity or item, and in any case, the unit prices shall be used in determining partial and final payment. It is
further understood that costs to cover all components of the Work as described in the Contract Documents are
included in this bid, even in cases where specific line items are not identified.
We are properly equipped to execute all work of the character and extent required by the Contract Documents, and
we will enter into the Construction Agreement for the execution and completion of the Work in accordance with
the Contract Documents; and we further agree that, if awarded the Construction Agreement, we will commence the
Work on the date stated in the "Notice to Proceed" and will maintain a work force large enough to execute the Work
and all obligations no later than the completion date stated in the Contract Documents.
Enclosed herewith is the following Security, offered as assurance that the undersigned will enter into the
Construction Agreement for the execution and completion of the Work in accordance with the Contract Documents:
PM - 4
Bidder's Certified Check issued by
(name of bank) in the amount
of: $
(5% of Base Bid amount)
Bidder’s Bid Bond for 5% of Base Bid Amount Issued by
(name of surety authorized to do business in Virginia).
The undersigned hereby agrees, if awarded the Construction Agreement, to execute and deliver to the City within ten
(10) days after his receipt of the Notice of Award, a performance bond and a payment bond, in forms satisfactory to the
City, from sureties authorized to do business in Virginia satisfactory to the City, in the amount of one hundred (100)
percent of the Base Bid.
The undersigned further agrees that, in case of failure on his part to execute the said Construction Agreement within the
ten (10) days after written notice being given on the award of the Construction Agreement or the failure to deliver the
required performance and payment bonds within the ten (10) days, the monies payable by the Security accompanying
this bid shall be paid to the City of Lynchburg, Virginia, as liquidated damages for such failure; otherwise the Security
accompanying this Bid shall be returned to the undersigned.
Attached herewith are completed Statement of Experience and Statement of Resources forms which include the
information requested.
The undersigned further certifies that this bid is not the result of, or affected by, any act of collusion with another person
engaged in the same line of business, or any act punishable under the Virginia Governmental Frauds Act, or other law.
This bid remains valid and may not be withdrawn for a period of 60 days from this date.
CURRENT VIRGINIA CONTRACTOR’S LICENSE/ REGISTRATION NO.:
Respectfully submitted,
CONTRACTOR
DATE
ADDRESS
Email
BY:
(Signature)
(Type/Print)
ITS:
(Title)
PM - 5

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