TOWN OF WATERTOWN
NOTICE OF BID
Watertown Fire Department
Fire Apparatus – 110’ Rear Mount Aerial Ladder Truck
Sealed bids are invited and will be received by the Purchasing Agent of the Town of Watertown
at the office of the Purchasing Agent, Town Hall, 61 Echo Lake Road, Watertown, Connecticut,
until 11:00 a.m. Monday, March 27, 2023, at which time and place they will be publicly
opened and read aloud for furnishing one new 110” Rear Mount Aerial Ladder Truck to the
Town of Watertown.
The Information for Bidders, Form of Bid, Specifications, Form of Bid Bond, Performance and
Payment Bonds, and other contract documents may be obtained or examined at the office of the
Purchasing Agent, Town Hall, 61 Echo Lake Road Watertown, Connecticut 06795 or by
accessing the Town of Watertown’s website at http://www.watertownct.org. Proposals must be
submitted on the forms provided and in a sealed envelope plainly marked “Bid – Watertown
Fire Department Fire Apparatus".
To receive consideration bids must be in the hands of the Purchasing Agent or his authorized
representative no later than the day and hour mentioned above.
The Purchasing Agent reserves the right to accept or reject any or all bids; to waive any
informality; or to accept any bid deemed in the best interests of the Town of Watertown.
The Town of Watertown reserves the right to take into account the residency of bidders within
the Town of Watertown and/or the location of the bidder's business within the Town of
Watertown in awarding this bid.
All bids will be considered valid for a period of sixty (60) days.
Donna L. Ford
Town of Watertown
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WATERTOWN, CONNECTICUT 06795
Watertown Fire Department
Fire Apparatus – 110’ Rear Mount Aerial Ladder Truck
BID OPENING: 11:00 a.m. Monday, March 27, 2023
All bids must be in a sealed envelope and received prior to 11:00 a.m. Monday, March 27,
2023, at the office of the Purchasing Agent, 61 Echo Lake Road, Watertown, Connecticut 06795.
PREPARATION OF PROPOSALS
Proposals must be made upon forms contained herein. The blank spaces in the Proposal must be
filled in correctly where indicated. The Bidder must state the prices for which he proposes to do
each item of the work contemplated. In case of discrepancy where both words and the numerals
are requested, the words shall govern. Ditto marks are not considered writing or printing and
shall not be used. The Bidder shall sign his Proposal correctly. If the Proposal is made by an
individual, his name, post office address and telephone number must be shown. If made by a
firm, partnership, or corporation, the Proposal must be signed by an official of the firm,
partnership, or corporation authorized to sign contracts, and must show the post office address
and telephone number of the firm, partnership, or corporation. Failure to do so may disqualify
Each bid must be submitted in a sealed envelope bearing on the outside the name of the Bidder,
post office address, and name of the project for which the bid is submitted. If forwarded by mail,
the sealed envelope containing the bid must be enclosed in another envelope addressed to: The
Purchasing Agent, Town Hall, 61 Echo Lake Road, Watertown, CT 06795.
All information shall be entered in ink or by typewriter. Mistakes may be crossed out and
corrections inserted before submission of your bid. The person signing the bid shall initial
corrections in ink.
Corrections and/or modifications received after the closing time specified will not be accepted.
SUBMISSION OF PROPOSALS
All proposals and literature shall be submitted IN DUPLICATE on the proposal form, which is
a part of these specifications.
Descriptive literature containing complete specifications must accompany each bid. If a bidder
wishes to furnish additional information, more sheets may be added.
Adobe Acrobat® Reader is required to view electronic documents on-line. If you do not have
Adobe Acrobat® Reader, you may down load it for free from Adobe at
Response summaries will be available online at http://www.watertownct.org. on the day of the
Responses delivered via fax are received subject to the following qualifications and limitations:
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• The Town is not responsible for the confidentiality of the information transmitted.
• The Town cannot guarantee that its fax equipment will be operational and able to receive
transmittals by a particular time and date. It is the Bidder's responsibility to ensure that
quotations are received in their entirety and on time at the required location. It is
recommended that vendors be advised to call immediately after transmitting a document
electronically to confirm complete and accurate receipt by the Town. The Town assumes
no liability in the event that a bidder’s electronic transmission is not received by the
Town in a timely fashion, or is not received either in its entirety or error-free.
• Bids transmitted electronically which have a bond requirement are subject to the same
submittal requirements as those responses delivered via traditional means, such as mail or
hand delivery, or as otherwise stipulated by appropriate authority.
The Town of Watertown is not liable for any cost incurred for the preparation of proposals or
submission of samples by the firms submitting proposals for the work requested in this bid
document or request for proposals.
FAMILIARITY WITH THE WORK
Each bidder is considered to have examined the work to fully acquaint himself with the exact
existing conditions relating to the work and has fully informed himself as to the work involved
and the difficulties and restrictions attending the performance of this bid. Failure to do so will
not relieve a bidder of his obligation to furnish the apparatus as described herein for the
consideration set forth in this bid. The submission of a bid will be considered as conclusive
evidence that the bidder has made such examination.
CONSIDERATION OF PRIOR SERVICE
Previous performance, quality of service and merchandise will be considered.
ADDENDA AND INTERPRETATIONS & ALTERNATE PROPOSALS
Addenda information will be available online at http://www.watertownct.org. Adobe Acrobat®
Reader may be required to view this document. We strongly suggest that you check for any
addenda a minimum of forty-eight hours in advance of the bid deadline.
At the time of the opening of bids each bidder will be presumed to have inspected the work and
to have read and to be thoroughly familiar with all of the Contract Documents (including all
addenda). The failure or omission of any bidder to receive or examine any form, instruction or
document shall in no way relieve any bidder from any obligation in respect to his bid.
If any person contemplating submitting a proposal is in doubt as to the true meaning of any part
of these specifications, he may submit a written request for an interpretation to the Purchasing
Agent. No interpretations as to the meaning of the plans, specifications or other Contract
Documents will be made to any bidder orally.
Every request for such interpretation should be in writing addressed (duplicate copy) to the Town
of Watertown, Purchasing Agent, 61 Echo Lake Road, Watertown, Connecticut 06795, and to be
given consideration, must be received at least five (5) days prior to the date fixed for the opening
of Bids. Any and all such interpretations and any supplementary instructions will be in the form
of written Addenda to the Specifications which, if issued, will be mailed by Registered Mail with
Return Receipt Requested to all prospective bidders at the respective addresses furnished for
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such purposes, not later than three (3) days prior to the date fixed for the opening of bids.
Failure of any bidder to receive any such Addendum or interpretations shall not relieve any
bidder from any obligations under his bid as submitted. All Addenda so issued shall become part
of the Contract Documents. Oral explanations will not be binding on the Town.
The specifications listed are to be interpreted as meaning the minimum acceptable by the Town
of Watertown. Bidders are requested to submit quotations on the basis of these specifications.
Alternative bids providing a broader scope and/or services than requested in these specifications
may receive consideration providing such equipment and/or service is clearly explained. Any
exceptions to the specifications requested herein must be clearly noted in writing and are to be
included as a part of your bid proposal. If none are included it will be assumed that there are
Definition of the word "complete" means that each unit of the equipment proposed shall include
all appurtenances, fasteners, parts, accessories, and services ordinarily catalogued.
An item equal to that named or described in the specifications may be furnished by the Bidder,
except where expressly noted as “no substitutions.” The naming of any commercial name,
trademark, or other identification shall not be construed to exclude any item of any manufacturer
not mentioned by name, nor limit competition, but shall establish a standard of equality only. An
item shall be considered equal to the item so named or described if:
• It is at least equal in quality, durability, appearance, strength and design.
• It will perform at least equally the function imposed by the design for the work being
contracted for or the material being purchased.
• It conforms substantially, even with deviations, to the detailed requirements for the item
in the specifications.
The Bidder shall hold the Town of Watertown, its officers, agents, servants, and employees,
harmless from liability of any nature or kind because of use of any copyrighted or uncopyrighted
compositions, secret process, patented or unpatented inventions, articles or appliances furnished
or used under this bid, and agrees to defend, at his own expense, any and all actions brought
against the Town of Watertown or himself because of the unauthorized use of such articles.
Bidders shall offer only ONE ITEM AND PRICE for each line item bid. If an or equal item is
to be bid, the bidder is to select the brand and model that meets or exceeds the specified item,
and submit his bid for that item.
Samples of articles, when required shall be furnished free of cost of any sort to the Town of
Watertown. Samples received may be retained by the Town for future comparison. Samples
which are not destroyed by testing, or which are not retained for future comparison will be
returned upon request at the bidder's expense.
WITHDRAWAL OF BID
Bidders may withdraw their proposals at any time prior to the bid date. No agent/broker shall
withdraw or cancel their proposal for a period of sixty (60) days after the bid closing date of
11:00 a.m., Monday, March 27, 2023. The successful agent/broker shall not withdraw, cancel
or modify their proposal.
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Each bid must be accompanied by bid bond equal to five percent (5%) of the total bid for the
first year of the proposal. Bid securities will be returned to all but the lowest three apparent low
bidders at the time of the bid opening. The remaining bid securities will be returned upon signing
of the contract. Bonds must be made to the order of the Town of Watertown in the form and with
a surety company acceptable to the State Banking and Insurance Commissioner.
Securities may be held by the Town of Watertown for a period not to exceed 60 days from the
date of the opening of the bids.
The successful bidder, upon his/her failure or refusal to sign the contract, shall forfeit to the
Town as liquidated damages for such failure or refusal, an amount equal to the security deposited
with his/her bid.
Bid security will be returned to all bidders except the successful bidder within five (5) calendar
days after the bid award date. The date of the issuance of a Town of Watertown purchase order
shall be considered the award. The bid security of the successful bidder will be returned upon
receipt of the required performance bond, letter of irrevocable credit, other insurance, and any
other items required by these bid specifications prior to commencing work or deliveries. If no
award is made within sixty (60) days after the date of the bid opening, bid security will be
returned to all bidders upon demand.
PERFORMANCE BONDS / PAYMENT BONDS
A performance bond is required and shall be in the amount of 100% of the bid award, in the
name of the "Town of Watertown", in the form and with a surety company approved by the State
Commissioner of banking and insurance, and issued within ten (10) calendar days of the bid
award date. Surety companies executing Bonds must appear on the Treasury Department's most
current list (Circular 570 as amended) and be authorized to transact business in the State of
Connecticut. This financial instrument shall be for the faithful performance of the contract, and
shall be used at the sole discretion of the Town of Watertown to pay liquidated Damages for
failure or refusal to perform in accordance with the contract. No withdrawals shall be made until
after five (5) calendar days notice of noncompliance with the contract is sent by certified U.S.
Mail. This in no way limits further actions the Town of Watertown may take.
POWER OF ATTORNEY
Attorneys-in-fact who sign contract bonds must file, with each bond, a certified and effectively
dated copy of their power of attorney.
EXECUTION OF CONTRACT
The party to whom the Contract is awarded, or his authorized representative, will be required to
attend at the office of the Purchasing Agent of the Town of Watertown, with the sureties offered
by him or them, and a current certificate of Corporate good standing issued by the Office of the
Secretary of State, in which the corporation is incorporated, and execute the Contract within five
(5) days from the date of the award. If the party entering into this contract is a corporation, a
Corporate Resolution duly executed by the President and Secretary of the Corporation
authorizing the Corporation to enter into this Contract shall be provided. In case of his failure or
neglect so to do, the Town may, at its option, determine that the Bidder has abandoned the
Contract, and thereupon the Proposal and acceptance shall be null and void, and bid security
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