Fine Arts & Creative Learning Partnerships (Phase II) Addendum 1 - Questions and Answers

Agency: Austin Independent School District
State: Texas
Type of Government: State & Local
NAICS Category:
  • 541430 - Graphic Design Services
  • 611430 - Professional and Management Development Training
Posted Date: Oct 17, 2019
Due Date: Nov 12, 2019
Solicitation No: 19RFP021
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Project Number Title Addenda Due Date 2:00PM
19RFP021 Fine Arts & Creative Learning Partnerships (Phase II) Addendum 1 - Questions and Answers 11/12/19

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Request for Proposals (RFP)
19RFP021 Phase II
Fine Arts & Creative Learning Partnerships
Date
October 15, 2019
October 24, 2019
October 25, 2019
November 12, 2019
Advertise/Issue Date
Event
Due Date for Questions by 2:00 pm
Questions and Answers Posted on AISD Website
RFP closing / due date at 2:00 pm CST
Questions must be submitted via e-mail to the contact person listed below. The subject
line should read: Questions 19RFP021 Phase II Fine Arts & Creative Learning
Partnerships.
Q & A and Addenda will be posted on the AISD website.
Your proposal must be delivered in a sealed envelope or carton and received by the
opening date and time listed above.
Submit:
o One (1) hard copy, plainly marked “Original” – include 'required' forms
o Three (3) hard copies, plainly marked “Copy” – do not include 'required' forms
FAX, e-mail or other electronic proposals will not be accepted.
Proposals must be plainly marked with the RFP Number and Title above.
Deliver Sealed Proposals to:
Austin ISD
Contract & Procurement Services
4000 S. IH-35 Frontage Road
Austin, TX 78704
Bid Contact:
Jessica R. Balandrán
Procurement Specialist
Phone: 512-414-2126
jessica.balandran@austinisd.org
AUSTIN INDEPENDENT SCHOOL DISTRICT
Fine Arts & Creative Learning Partnerships
Request for Proposal (RFP) 19RFP021 Due November 12, 2019 (Phase II)
I. PURPOSE
The Austin Independent School District (herein after referred to as “AISD” or the “District”)
is working to create an Arts-rich school district that will fulfill the vision of the AISD to be a
nationally recognized outstanding school district, instilling a passion for life-long learning in
all students. Arts-rich schools use the arts to enhance learning in fine arts programs and
across the curriculum through performances and exhibitions, workshops and residencies,
and a variety of long and short-term experiences for students and teachers. Our theory of
action states: If all students have access to creative learning in arts-rich schools, they will
experience higher levels of artistic development, academic achievement, engagement, pro-
social behaviors and college attainment.
In an effort to assist the District in its strategy to provide a high-quality, well-rounded
educational experience to all students that is rigorous, culturally relevant, healthful and
engaging, the District is seeking proposals from qualified individuals/firms with whom to
establish strategic service agreements for Fine Arts and Creative Learning Partnerships. This
includes individuals and community arts organizations to provide thriving partnerships and
collaborations for arts learning across all disciplines. This RFP process provides a more
efficient and effective collaboration between community partners and the District. Qualified
applicants and organizations will be asked to provide a rich portfolio of options for arts
learning and creative experiences in school and throughout the community; options that are
above and beyond what is already provided by the District.
This competitive solicitation is advertised under Texas Education Code 44.031.
************************************************************************************************
IMPORTANT NOTICE:
Firms previously awarded under Fine Arts & Creative Learning Initiative RFPs
P16-035, P17-042, 18RFP086 and 19RFP021 (Phase I)
should not and do not need to re-apply at this time.
~
Any awards made under those previous solicitations will remain in effect
and unchanged, per the terms and conditions of those solicitations,
including any subsequent agreements that may have resulted.
Austin ISD Contract and Procurement Services
Page 1
AUSTIN INDEPENDENT SCHOOL DISTRICT
Fine Arts & Creative Learning Partnerships
Request for Proposal (RFP) 19RFP021 Due November 12, 2019 (Phase II)
II. TIMELINE
In order to allow for maximum participation, RFP 19RFP021 allows for two staggered
opportunities for individuals/firms to submit proposals for evaluation.
The Phase I and II deadlines to submit proposals are as follows:
Phase I
April 23, 2019 for services beginning in Fall 2019-2020 School Year.
Phase II October 15, 2019 for services beginning in Spring 2019-2020 School Year.
III. TERM OF AGREEMENT
Agreement(s) resulting from this solicitation will be in effect for a term of five (5) years and
shall start upon full execution of the agreement, but not before January 1, 2020. In addition,
the District reserves the right to extend the contract beyond the final expiration date if
necessary, to ensure no lapse in service.
IV. COMPETITIVE RESPONSE REQUIREMENTS
A valid response to this competitive solicitation must contain the following:
1. Application This is an AISD form, see Attachment A: Application’.
Sections I & II Must be completed by organization’s authorized representative.
Section II
Must be completed by each staff member and volunteer within the
organization that will be on campus serving students in any
capacity. Staff/volunteer applications should be collected and
submitted as part of vendor’s complete response packet.
2. Proposal This is a separate document developed by the firm, and organized in the
following format and sequence:
a. Preface Proposal must include a summary of two (2) pages or less that gives a
concise summation of the organization’s proposal (e.g. What services are you
proposing to bring to campuses that go above and beyond what the district already
provides in terms of fine arts & creative learning programming).
Austin ISD Contract and Procurement Services
Page 2
AUSTIN INDEPENDENT SCHOOL DISTRICT
Fine Arts & Creative Learning Partnerships
Request for Proposal (RFP) 19RFP021 Due November 12, 2019 (Phase II)
V. COMPETITIVE RESPONSE REQUIREMENTS (con’t)
b. Section I Summary of Experience This section must include the full name and
address of the person submitting the proposal. It must also include a summary of
vendor’s professional experience and the professional experience of all individuals
that will provide services described in this proposal and under the terms of any
resulting service agreement.
c. Section II Scope of Service This section must identify and include a detailed
description of the services to be performed (see Scope of Service and Performance
Requirementssection). Proposal must describe staff’s ability to provide / perform /
deliver services. Proposal should clearly state any exceptions to the specifications of
the RFP, or any conditions of the proposal.
d. Section III Financial Proposal - This section must contain a straightforward and
concise delineation of the Basis of Fee to be charged for each type of programming
to be provided under the terms of this RFP. (e.g. hourly, weekly, semester, group,
clinic, workshop, performance, show, residency, class, student, session, etc.).
Respondents should always indicate the standard rate of pay for services. If
programming can be provided at a reduced cost/sliding scale basis, respondents
should describe the parameters of this option separately.
NOTE: Incorporated within the Basis of Fee for each program type should be any
administrative fees, printing/shipping charges, travel/meal expenses, professional
development/certification costs, etc. The District will not reimburse for these items
individually.
e. Section IV References This section must contain a minimum of three (3) letters
of reference on behalf of the person submitting the proposal. References must be
from schools, school districts, governmental entities and/or professional
organizations and firms substantially serviced by the firm (references most similar to
organizations similar to AISD are preferred).
Austin ISD Contract and Procurement Services
Page 3
AUSTIN INDEPENDENT SCHOOL DISTRICT
Fine Arts & Creative Learning Partnerships
Request for Proposal (RFP) 19RFP021 Due November 12, 2019 (Phase II)
V. COMPETITIVE RESPONSE REQUIREMENTS (con’t)
Each reference must contain point of contact’s name, business address, email address,
and a minimum of (2) working phone numbers where they can be reached. Acceptable
letters of reference must adequately address the following:
General
1. How long have you done business with this vendor/firm?
2. What services or supplies did they provide?
3. Was the contracted work completed to your specifications?
4. Were the contract prices honored for the duration of the contract?
5. Were the services delivered within a reasonable amount of time and to your
specifications/needs?
6. Did the vendor/firm maintain good communication throughout the contract?
7. Would you use this vendor/firm again?
8. Any additional comments?
Contractor Capability
1. Talk about the vendor/firm’s professional ability to fulfill their contract with you.
2. Did you see the vendor/firm’s work or service in action? How would you
describe the quality of service?
3. Were there any concerns or weaknesses with the vendor/firm that we should be
aware of?
Program Plan
1. Talk about your overall experience with the program/service provided by
vendor/firm.
2. What were the outcomes? How were these outcomes captured and assessed?
3. Were there any concerns or weaknesses with the program that we should be
aware of?
Austin ISD Contract and Procurement Services
Page 4

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